William C. Morris Award Policies and Procedures

Definition

William C. Morris was an influential innovator in the publishing world and an advocate for marketing books for children and young adults. Bill Morris left an impressive mark on the field of children’s and young adult literature. He was beloved in the publishing field and the library profession for his generosity and marvelous enthusiasm for promoting literature for children and teens.

The William C. Morris Award celebrates the achievement of a previously unpublished author, or authors, who have made a strong literary debut in writing for young adult readers. The work cited will illuminate the teen experience and enrich the lives of its readers through its excellence, demonstrated by:

Compelling, high quality writing and/or illustration
The integrity of the work as a whole
Its proven or potential appeal to a wide range of teen readers

Purpose

Books written and published for young adults [aged 12-18] are as varied and interesting as the teenagers who read them. Although many of these books published each year are written by experienced and reputable, previously published authors, there are also, consistently, authors that make a significant impact on the field of young adult literature who are publishing their first books. The authors of these books deserve recognition for their achievement. We believe it is valuable to use the strength of our organization’s reputation and expertise to widely publicize and forthrightly honor these “first-time” books and their authors. It would be our hope to also encourage new authors to write and publish for teens.

An estimated 4,000 YA titles are published annually. An informal survey of publishing staff indicated that approximately 10% of the titles on their lists were debuts. This should provide an acceptable pool of titles for an award committee to consider. This number of debut authors also indicated the importance of fresh new voices writing for teens.

Policies and Procedures

Number & Frequency of Award

The Morris Award will be awarded annually at ALA’s Midwinter Youth Media Awards. A shortlist of up to five titles will be announced before the second Monday of December. The release of the shortlist will be coordinated with YALSA/ALA staff to publicize the award and the shortlist.

Committee Members

A committee of YALSA members will consist of nine members including the chair, plus an administrative assistant if the chair so requests [see below]. The Vice President/President Elect will appoint the chair and the eight members of the committee. Committee members serve a 12 month term beginning Feb. 1st and ending the following Jan. 31st.

Committee members must not solicit publishers for free personal copies of books. If members receive, or are offered, unsolicited copies of books from publishers, they may accept the titles. Committee members must not solicit publishers for favors, invitations, etc. If members receive these, however, they will use their own judgment in accepting. Publishers understand that such acceptance in no way influences members’ actions or selections.

The chair is a voting member of the committee with all the rights and responsibilities of the other members. In addition, the chair presides at all meetings of the committee and serves as facilitator of both discussion and committee business. The chair of the committee or the administrative assistant will contact publishers to obtain copies of nominated titles for all committee members. The chair will serve as list owner of an electronic discussion list created through the YALSA office solely for use by the committee, and will take responsibility for list maintenance. The chair has responsibility for any contact with publishers.

If the chair desires, the Vice President/President-Elect of YALSA may appoint an administrative assistant in consultation with the committee chair. The administrative assistant will assist the chair in duties that may include the following: contacting publishers on behalf of the chair/committee, maintaining the database of nominations, tabulating votes, and other such duties assigned by the chair. The administrative assistant is a non-voting member of the committee, and must be a YALSA member.

Committee members, including administrative assistants and chairs, who have completed one full term on any of YALSA’s six award committees may not be appointed to the same or another YALSA award committee for two years from the conclusion of their term. In extreme circumstances, and at the President’s discretion, an exception may be made if a committee member resigns suddenly or if there is a shortage of qualified candidates for positions. The President, after discussion with the Executive Director and Committee Chair, may determine that the best course of action is to appoint a member regardless of his/her recent committee service history.

Responsibilities of regular committee positions

Members are required to attend all committee meetings, read widely from books eligible for nomination and to actively participate in discussions year-round via a closed electronic discussion list. . Additional information about committee member responsibilities is available from YALSA's Handbook. All committee members must comply with YALSA's Policies, as presented in the online Handbook, including: Social Media Policy, Ethical Behavior Policy for Volunteers and the Award Committees Conflict of Interest Policy.

Only committee members attending the Midwinter committee meetings are eligible to vote. If a member is unable to complete the entire term, the President of YALSA may appoint a replacement.

Eligibility:

The award and honor book winner(s) must be authors of original young adult works of fiction in any genre, nonfiction, poetry, a short story collection, or graphic work.
The award winner(s) must not have previously published a book for any audience. Books previously published in another country, however, may be considered if an American edition has been published during the period of eligibility.
Works of joint authorship are eligible, but only if all contributors meet all other criteria. For example, graphic works created by an author and an illustrator are eligible, but only if both contributors have never published before.
Books must have been published between November 1 to October 31 of the year preceding announcement of the award. (For 2016, books must have been published between January 1-October 31 of 2015).
Edited works and anthologies are not eligible.
The short list may consist of up to five titles.
The award may be given posthumously provided the other criteria are met.
The winner and short-listed book authors are encouraged to attend an award ceremony following the announcement of the award at ALA’s Midwinter Meeting.
If during a specific year, no title is deemed sufficiently meritorious, no award will be given that year.
The chair, with assistance from designated YALSA staff, is responsible for verifying the eligibility of all nominated titles.
To be eligible, a title must have been designated by its publisher as being either a young adult book or one published for the age range that YALSA defines as "young adult," i.e., 12 through 18. Books published for adults or for younger children are not eligible.
To be eligible, a title must be widely available in the US to libraries and teens.
Titles that are self-published, published only in eBook format, and/or published from a publisher outside of the US will not be considered eligible until the first year the book is available in print or distributed through a US publishing house.

Criteria:

This award recognizes excellence by a first time author writing for young adults.
The winning title must exemplify the highest standards of young adult literature and must be well written. The book’s components [story, voice, setting, accuracy, style, characters, design, format, theme, illustration, organization, etc.] should be of high merit.
Popularity is not the criterion for this award, nor is the award based on the message or content of the book.
The book must have teen appeal or have the potential to appeal to teen readers.
In the sum of all the criteria, does the book represent the highest achievement in a debut work for young adults?

Confidentiality

As all nominated titles must be kept confidential, there will be no announcements of nominated titles. All committee meetings and discussions, including electronic discussions, are closed to YALSA membership and the general public.

Nominations

Committee Nominations will be accepted for books that meet the published criteria.
Publishers, authors, agents, or editors may not nominate their own titles.
Field nominations must be seconded by a committee member prior to December 1.
Nominations may be accepted from the field and from committee members up to October 31.
Final selections are made at the ALA Midwinter Meeting during a series of committee meetings closed to the public.
Only committee members attending the ALA Midwinter Meeting will be allowed to vote.
Members can vote only on books they have read.

Field Suggestions

Field suggestions are encouraged. To be eligible, they must be submitted on the official suggestion form. All field suggestions must then be seconded by a committee member, and periodically the chair will send a list of field suggestions to committee members for this purpose. If, within thirty days, no second is forthcoming, the title will be dropped from consideration. Only those titles that have been nominated (and seconded if field suggestions) may be discussed at Midwinter and Annual Conference meetings. Furthermore, all nominated titles must be discussed. Publishers, authors, or editors may not suggest or nominate their own titles.

Voting Procedures

Up to five titles may be selected for the award shortlist. The shortlist will be determined by a majority vote to be conducted via an online poll of the committee members.
The award winner will be selected at the ALA Midwinter Meeting following committee discussions.
The title receiving at least two thirds of the majority vote will be declared the winner. The remaining books will be considered short-listed.

Annotations and Press Release

The committee is responsible for writing a press release and annotations for the winning title and honor books. Both the annotations and the press release will include discussion of the literary merits of the titles. The annotations and press release must be written prior to the Monday awards press conference.

Publisher solicitation

The Ethical Behavior Policy for Volunteers and the Award Committees Conflict of Interest Policy outline appropriate interactions between committee members and publishers.
The chair and/or administrative assistant are responsible for contact with the publishers. Committee members must not solicit publishers for free personal copies of books. If members receive, or are offered, unsolicited copies of books from publishers, they may accept the titles.
Committee members must not solicit publishers for favors, invitations, etc. If members receive these, however, they will use their own judgment in accepting. Publishers understand that such acceptance in no way influences members' actions or selections.

Last revision, March 2013 and January 2015. These procedures are subject to review and possible revision by the Organizations and Bylaws committee with final approval by the YALSA Board of Directors.