YALSA Handbook

Table of Contents
   

Forms
Policies & Organizational Guidelines
Guiding Documents
History
Meetings
Governance

• Officers
• Board Members
• Chair and Convenor Resources
• Advisory Board, Committee, Jury & Taskforce Members

Conference Program Proposals and Planning
Office Staff
Publication Resources
Awards and Grants Applications & Forms

Forms

Here is a quick reference to the most commonly used forms:

• Discussion/Interest Group report for Discussion and Interest Group Convenors
• YALSA Annual Conference Program Proposal
• Member of the Month Nomination
• Request for Board Action
• Request for Payment (reimbursement; PDF)
• Request for Materials (if you are giving a presentation, let YALSA provide you some handouts!)
• YALSA Governance Candidacy Form (if you want to run for a position on the YALSA Board of Directors)
• YALSA Awards Committee Candidacy Form (if you want to run for an awards committee position)
• Petition for YALSA Ballot (PDF)
• Petition for Discussion or Interest Group (Word Doc)
• Committee Volunteer Form
• Quarterly Chair Report (due 8/15, 11/15, 2/15, 5/15)
• Wiki Application

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Policies & Organizational Guidelines

• YALSA Bylaws (PDF)
• Awards Committees Conflict of Interest Policy
• Blog Policies
• Board Conflict of Interest Disclosure Statement
• Corporate Sponsorship Policy
• Electronic Discussion List Policies and Procedures
• Fees and Honoraria Policy
• Leadership Endowment Guidelines (PDF)
• Logo Policy
• Members Only Website Policies and Procedures
• Seal Usage Guidelines
• Social Media Policy
• Sponsor and Vendor Participation Policy
• Strategic Partnership Guidelines
• Travel Policy
• Use of Division Name
• Youth Participation Guidelines

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Guiding Documents

• Vision
• Mission Statement
• YALSA Program Goals in Priority Order
• YALSA Strategic Plan (PDF)
• YALSA Action Plan (PDF)
• YALSA Business Plan (PDF)
• Research Agenda
• Committee Charges

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History

• Brief History of YASD
• YASD: A Narrative History from 1976-1992
• YALSA History from 1992-2000
• YALSA Committee History

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Meetings

• How To Plan and Run a Meeting
• Request for Board Action
• Motion Form (PDF)
• Rules for ALA/YALSA Board of Director Meetings
• Guidelines for Board Member Meetings
• Sample Format: Committee Meeting Agenda

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Governance

Officers

• Duties and Responsibilities of the Officers, including President, Vice President/President-Elect, Past President, Councilor, and Fiscal Officer

Board Members

• Duties and Responsibilities of Board Members  
• Role of Liaisons (PDF)
• YALSA Board Conflict of Interest Disclosure Statement
• YALSA Board Member Contract (PDF)
• Social Media Policy

Chair and Convenor Resources

Information for chairs of committees, task forces, and juries, as well as convenors of intereste and discussion groups.

• ALA & YALSA Resources for Member Groups
• Effective Committees: The Basics (also available in PDF)
• Chair Manual: Best Practices with Virtual Tools to Accomplish Group Work (PDF)
• Chair Transition Checklist (PDF)
• Job Description and Duties for Chairs
• Marketing for Member Groups (also available in PDF)
• Request for Payment
• Role of Liaisons (PDF)
• Observer Information Form
• Sample Letters to Supervisors of Group Members
• Nominating Committee Guidelines
• Web Site Guidelines
• Web Site Checklist
• ALA Connect Chairs FAQ
• Youth Participation Guidelines (also available in PDF)
• Midwinter '09 Chair Prep Conference Call
• Chair Resources Wiki
• YALSA Leadership Podcast
• Virtual Chair Training Webinar
• Yearly Task List for Process Committees & Advisory Boards
• Planning Templates
• Quarterly Chair Report (due 8/15, 11/15, 2/15, 5/15)

Advisory Board, Committee, Jury & Taskforce Members

• Advisory Board, Committee, and Jury Descriptions
• Conflict of Interest Policy for Award Committees
• Current YALSA Task Force Descriptions
• General Information
• Job Description and Duties for Members (includes advisory boards, committees, juries and taskforces)
• Committee Volunteer Form (includes volunteering for  advisory boards, committees, juries and taskforces)
• Social Media Policy

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Conference Program Proposals and Planning

• Program Proposal Process and Timeline
• RFP for YALSA Programs at Annual Conference 2012
• ALA Annual Conference Program Planning Guide (PDF)
• ALA Annual Conference Preconference Planning Guide (PDF)
• ALA Midwinter Meeting Institute Planning Guide (PDF)

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Office Staff

• YALSA Staff Directory

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Publication Resources

• Publication Proposal Form
• Position Description for Young Adult Library Services Editor
• White Papers Guidelines
• Handbook Appendix E - Manual of Style (PDF)

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Awards and Grants Applications & Forms

Member Awards & Grants

• Baker and Taylor Conference Grants Application Form
• BWI Collection Development Grant
• Greenwood Publishing Group Service to Young Adults Achievement Award
• MAE Award for Best Literature Program for Teens Application Form (PDF)
• Frances Henne/VOYA Research Grant Application Form
• Great Books Giveaway Application

Literary Awards & Selected Lists

• Alex Awards Policies and Procedures
• Amazing Audiobooks for Young Adults Policies and Procedures
• Best Fiction for Young Adults Policies and Procedures
• Fabulous Films for Young Adults Policies and Procedures
• Great Graphic Novels for Teens Policies and Procedures
• Margaret A. Edwards Award 
• Michael L. Printz Award Committee Policies and Procedures
• Odyssey Award
• Policies and Procedures for Outstanding Books for the College Bound
• Popular Paperbacks for Young Adults Committee Policies and Procedures
• Quick Picks for Reluctant Young Adult Readers Policies and Procedures
• William C. Morris Award Policies and Procedures
• YALSA Award for Nonfiction Policies and Procedures

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