ALA Chapter Councilors

Welcome

Welcome to ALA Council! This page is dedicated to ALA Chapter Councilors.

Duties of an ALA Chapter Councilor | Answers to Three Often Asked Questions | Select Resources for Chapter Councilors | Your State Library Association's Annual Conference | Chapter Councilors (List of ALA Chapter Councilors with contact information) | Current Roster of All ALA Councilors |
 

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Duties of an ALA Chapter Councilor

| First Things First | Immediately After Your Election | Specifically, as a Chapter Councilor | Prior to and at the ALA Midwinter Meeting and Annual Conference |

Answers to Three Often Asked Questions

These answers are found in the ALA Bylaws. See also ALA Constitution.

After I'm Elected, What Do I Do?

  1. Contact Don Wood, Chapter Relations Office, and Lois Ann Gregory-Wood, ALA Council Secretariat, to inform them of your election.
  2. Be sure your ALA membership is up to date.
  3. Know when your term begins as a voting member of the ALA Council. Although ALA Bylaws, Article IV, Section 3, states that "all elected at large, divisional, and roundtable councilors, except those elected to fill vacancies, shall serve terms of three years, commencing at the adjournment of the final ALA Council meeting of the annual conference following their election," Chapter elections are held throughout the year, including in May and June. Therefore, Chapters themselves decide when a Chapter Councilor's term begins and ends. For example, a Chapter Councilor elected in June 2014 may begin his or her term at the 2014 ALA Annual Conference. Since all Councilors' terms are three-year terms, the term of the Chapter Councilor in this example ends in 2017. Again, the Chapter may decide to allow this Councilor to continue through the 2017 Annual Conference or choose to allow the newly elected Chapter Councilor (June 2017) to be seated at the 2017 ALA Annual Conference.

Substitutions, Resignations, and Other Vacancies: Can my association appoint a substitute person to represent it on the ALA Council?

If you are unable to attend a Midwinter Meeting or Annual Conference, please notify the Council Secretariat (Lois Ann Gregory-Wood) so she can list you with an excused absence. (See What about proxy voting? immediately below.)

In the case of a vacancy or resignation, please see ALA Bylaw IV, Section 6, which reads:

“A vacancy in the membership of Council representing a state, provincial or territorial chapter, division or round table of the Association may be filled by the chapter or division on an interim basis.   Each chapter, division or round table shall accredit its interim councilor to the secretary of the Council in advance of the first meeting after selection.  The interim councilor shall serve as a voting member until the next regularly scheduled election or for a maximum of one-year, by which time an election shall have been held in elect a successor.”

In other words, in accordance with the above bylaw, a current Councilor must: (1) resign thus creating a vacancy; (2) your association then appoints an interim councilor to serve until its next regularly scheduled election or for a maximum of one-year; and (3) your association accredits its interim councilor with the secretary of the Council (Keith Michael Fiels) in advance of the first Council meeting.

In brief, an elected Chapter Councilor serves a three-year term. An appointed Chapter Councilor, someone filling in for a Chapter Councilor who resigned, for example, can be appointed for only one year or until the next election held by your association. The Chapter Councilor elected in that election serves a full three-year term.

What about Proxy Voting?

In the absence of Bylaws specifically permitting proxy voting, the ALA legal counsel has concluded that it cannot be allowed.

However, your association could appoint/ask someone to observe the Council meetings and report on them.  He or she would then sit in the designated observer section in the Council room.  Also, please note that if he or she wanted to speak on an issue under discussion, he or she could seek recognition from the presiding officer and ask for permission to address the Council.  The Council would need to grant the person permission to speak.

Select Resources for Chapter Councilors

Chapter Answers
See also The ALA and Chapters Partnership, descriptions about how the ALA and ALA Chapters partnership works.

Guidelines for Preparation of Resolutions for Council

Chapter Councilors
List of ALA Chapter Councilors with contact information.

ALA Council
Council Charge and Composition

Council Documents
Council documents since 2008

ALA Chapter Councilor Blogs
Blogs maintained by Chapter Councilors

Your State Library Association's Annual Conference

Chapter Answers
The pages, What Chapters Are, What ALA Does for Chapters (including links to resources), and The ALA and Chapters Partnership, will guide you to answers and explanations about how the ALA and ALA Chapters partnership works.

Promotion Display and Table Skirt Order Form (aka ALA promotional materials at state conferences), which is used to order ALA materials for Chapter conferences. 

Chapter Councilors Guide to Membership Promotion
As the ALA representative for your state, you are also in the unique position of being able to help ALA reach potential members in your state.

Chapters and Conferences
Explains the ALA and Chapters business partnership, notification of intent by ALA and its units to hold Annual Conferences, Midwinter Meeting, or other events, and host and contiguous Chapter benefits when ALA holds an Annual Conference or Midwinter Meeting in a state.

Ideas for ALA Programs at Chapter Conferences

ALA and Chapter conferences calendar
A listing of upcoming ALA, Chapter and Affiliate Conferences.