STS Committee Meetings Schedule, Room and Equipment Requirements

This page does not reflect current information, it is for planning purposes only

Meeting Planning Home

General Meetings

• Council I

• Council II

• New Member Orientation

• Discussion Group Chairs

• Program

• Poster Sessions

• Reception

Discussion Groups

• College Science Librarians

• General Discussion

• Issues in Sci/Tech Library Management

• Publisher/Vendor Relations

• Sci/Technology Databases

Committees

• Assessment

• Program Planning Current

• Program Planning Future

• Continuing Education

• Research Committee

• Government Information

• Membership & Recruitment

• Nominating

• Oberly Award

• Organization & Planning

• Publications

• Subject and Biblio Access

Assessment: Midwinter

1. Day: Saturday
2. Time: 9:30am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf/Aud
7. Chairs Conference: 15
8. Chairs Audience: 5
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Overhead, Screen, Flip Chart/Markers
13. Notes: Requires separate room

Program Planning, Current: Midwinter

1. Day: Saturday
2. Time: 8:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Request this meeting be located next door to meeting for the program planning Cte. for next year

Program Planning, Future: Midwinter

1. Day: Saturday
2. Time: 8:30am - 12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Request this meeting be located next door to meeting for the program planning Cte. for next year

Continuing Education: Midwinter

1. Day: Sunday
2. Time: 9:30am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 10
6. Set-Up: Conf
7. Chairs Conference: 10
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip chart with markers
13. Notes:

Research Committee: Midwinter

1. Day: Saturday
2. Time: 2:00pm-4:00pm
3. Open/Closed: Closed
4. List in Program: Y
5. Estimated Attendance: 12
6. Set-Up: Conf
7. Chairs Conference: 12
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Closed mtg - need separate room

Government Information & Legislation: Midwinter

1. Day: Sunday
2. Time: 8:30am -11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes:

Membership and Recruitment: Midwinter

1. Day: Sunday
2. Time: 11:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Requires own, quiet room

Oberly Award Committee: Midwinter

1. Day: Saturday
2. Time: 8:00am-11:00am
3. Open/Closed: Closed
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table: N
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Confidential, need private room

Organization & Planning: Midwinter

1. Day: Saturday
2. Time: 2:00pm-4:00pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Overhead, Screen, Flip chart, Markers
13. Notes:

Publications Committee: Midwinter

1. Day: Saturday
2. Time: 9:30am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment:
13. Notes:

Subject & Bibliographic Access: Midwinter

1. Day: Saturday
2. Time: 9:30am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment:
13. Notes:

Generic Meeting Setup

1. Day:
2. Time:
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance:
6. Set-Up:
7. Chairs Conference:
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone:
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes:

Assessment: Annual

1. Day: Saturday
2. Time: 9:30am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf/Aud
7. Chairs Conference: 15
8. Chairs Audience: 5
9. Chairs Head Table:
10. Podium w/Microphone: N
11. Floor Microphones:
12. Equipment: Overhead, Screen, Flip chart/Markers
13. Notes: Requires separate room

Program Planning, Current: Annual

1. Day: Saturday
2. Time: 9:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip chart/Markers
13. Notes: Request this meeting be located next door to meeting for the program planning Cte. for next year

Program Planning, Future: Annual

1. Day: Saturday
2. Time: 8:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip chart/makers
13. Notes: Request this meeting be located next door to meeting for the program planning Cte. for next year

Continuing Education: Annual

1. Day: Sunday
2. Time: 9:30am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 10
6. Set-Up: Conf
7. Chairs Conference: 10
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip chart with markers
13. Notes:

Research Committee: Annual

1. Day: Sunday
2. Time: 2:00pm-4:00pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 75 - 100
6. Set-Up: Aud
7. Chairs Conference:
8. Chairs Audience: 100
9. Chairs Head Table: 6 - 3 table microphones
10. Podium w/ Microphone: Y
11. Floor Microphones:
12. Equipment: Overhead, Screen, Computer Projector, Electric Pointer, three table microphones
13. Notes:

Government Information & Legislation: Annual

1. Day: Sunday
2. Time: 8:30am -11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/markers
13. Notes:

Membership and Recruitment: Annual

1. Day: Sunday
2. Time: 11:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes: Requires own, quiet room

Nominating Committee: Annual

1. Day: Sunday
2. Time: 8:30am-11:00am
3. Open/Closed: Closed
4. List in Program: Y
5. Estimated Attendance: 10
6. Set-Up: Conf
7. Chairs Conference: 10
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip chart/Markers
13. Notes:

Oberly Award Committee: Annual

1. Day: Saturday
2. Time: 8:00am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Flip Chart/Markers
13. Notes:

Organization & Planning: Annual

1. Day: Saturday
2. Time: 2:00pm-4:00pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment: Overhead, Screen, Flip chart, markers
13. Notes:

Publications Committee: Annual

1. Day: Sunday
2. Time: 11:30am-12:30pm
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment:
13. Notes:

Subject & Bibliographic Access: Annual

1. Day: Saturday
2. Time: 9:30am-11:00am
3. Open/Closed: Open
4. List in Program: Y
5. Estimated Attendance: 20
6. Set-Up: Conf
7. Chairs Conference: 20
8. Chairs Audience:
9. Chairs Head Table:
10. Podium w/ Microphone: N
11. Floor Microphones:
12. Equipment:
13. Notes:

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Last updated: October 22, 2003

STS IS A SECTION OF THE ASSOCIATION OF COLLEGE & RESEARCH LIBRARIES, A DIVISION OF THE AMERICAN LIBRARY ASSOCIATION.