ACRL Workshop: "Scholarly Communication: From Understanding to Engagement"

Scholarly Communication: From Understanding to Engagement

Bring the one-day workshop, "Scholarly Communication: From Understanding to Engagement," to your campus, chapter, or consortia. The workshop is led by two expert presenters at locations across the country upon request. Please contact ACRL Program Officer Chase Ollis at or 800/545-2433 ext. 2521 to discuss dates and locations, pricing, and for complete workshop details.

Academic and research librarians increasingly recognize scholarly communication as a core competency of the profession. Whether helping researchers meet their funder's mandates for public access and data sharing, guiding responsible copyright practice, or supporting new types of scholarship and instruction, librarians are leading change across campus and around the world. ACRL empowers our community in accelerating the transformation of the scholarly communication system by taking its popular workshop "Scholarly Communication: From Understanding to Engagement" on the road. This day-long workshop, led by two expert presenters, has been updated with a series of targeted modules that reflect the most exciting and pressing issues in the field today.

Bring this one-day workshop, at full cost, to your campus, chapter, or consortia year round. Additionally, ACRL offers a partial subsidy on a competitive basis for up to five hosts each academic year. The deadline has passed to apply to host the subsidized version during the 2016-17 academic year. The next call to apply to host in the 2017-18 academic year will be issued in mid-October 2017, with a deadline to apply in mid-November 2017.

"Some of the best speakers I've listened to. Engaging, highly informative, funny, and open to all types of qusetions." ~ 2015 Workshop Participant

Program Description

The goal of the program is to empower participants to help accelerate the transformation of the scholarly communication system. Participants will engage in a structured interactive program. In 2016-17, the workshop will focus on themes of:

  1. Access
  2. Emerging opportunities
  3. Intellectual property
  4. Engagement

Hosts will be asked to select topics that are of greatest interest to their communities so that the expert presenters can offer a deep dive into the following specific areas:

  • Copyright in Making and Sharing Scholarship
  • Institutional Repositories
  • Library-Based Publishing
  • Measuring Research Impact
  • Meeting Funder Mandates
  • Open Education
  • Outreach and Programming
  • Research Data Management

See a sample agenda for the day. The workshop will help participants in very practical ways, such as preparing for library staff or faculty outreach (i.e., working with faculty on publication agreements, interacting in their roles as liaisons, and developing programming for faculty and/or graduate students), contextualizing collection development decisions to internal and external stakeholders, and initiating or supporting new models for scholarly communication in their libraries.

"The Workshop forced me to think systematically and critically about open access, copyrights, publication process, and how to communicate with faculty" ~ 2015 Workshop Participant

Participants can expect to achieve learning outcomes in the four theme areas as follows:


  • Understand some of the basic economic principles that characterize the traditional scholarly publishing system and the effect they have on access to knowledge.
  • Enumerate new modes and models of scholarly communication and ways libraries and other stakeholders can support those models, including through open access policies.
  • Understand the potential that new collaborations and partnerships offer for access, advocacy, and sustainability. 
  • Consider and reflect on how alternative funding sources for scholarly publishing can impact global access.

Emerging Opportunities

  • Identify and examine current models and programming that support openness.
  • Understand new technologies and methods to advance the creation, flow, dissemination and preservation of scholarly information.
  • Discuss growing movement towards alternative methods of measuring impact of scholarship.
  • Explore models that they might consider piloting or experimenting.

Intellectual Property

  • Understand how copyright arises and identify types of material that are likely to be subject to copyright protection.
  • Identify the likely copyright owners of academic works and have a reasonable awareness of the rights attendant on such protection.
  • Be familiar with rights transfer and retention language commonly used in publishing contracts.
  • Recognize the impact that specific copyright management practices have on monopolistic pricing, impediments to access, and the stewardship of knowledge.


  • Explore methods for discovering/measuring campus opportunities and faculty activity in open access, i.e., environmental scans, focus groups, etc.
  • Identify techniques to reach out to faculty, departments, students and research groups based on their needs and library strengths, opportunities.
  • Consider piloting or experimenting with new models for creating and disseminating scholarship, including alternative funding sources, on their own campuses.
  • Increase awareness of collaborations that exist to support new forms of scholarly communications and seek new partnerships that can advance progress in these areas.
  • Consider what next steps are needed to deploy appropriate programs or pilot projects using key principles, facts, models, and messages relevant to scholarly communication plans and programs in their institutions.

Expert presenters may include:

  • William Cross, Director of the Copyright and Digital Scholarship Center, North Carolina State University Libraries
  • Katie Fortney, Copyright Policy & Education Officer, California Digital Library
  • Anali Maughan Perry, Collections and Scholarly Communication Librarian, Arizona State University Libraries
  • Jenny Oleen, Scholarly Communications Librarian, Western Washington University
  • Jaron Porciello, Associate Director for Research Data Engagement and Training in International Programs for the College of Agricultural and Life Sciences, Cornell University
“It was a great session - I learned so much and loved the opportunity to learn from so many great librarians.” ~ 2015 Workshop Participant
“I liked the interactivity - we weren't just sitting around for a PowerPoint lecture all day.” ~ 2015 Workshop Participant
“Made copyright UNboring. Miraculous.” ~ 2015 Workshop Participant

Read more about these presenters in their biographies. For more on the history of how the workshop was conceived and developed, read the freely available book chapter: Kirchner, J. & Malenfant, K. (2013). ACRL’s scholarly communications road show, bellwether for a changing profession. In Common Ground at the Nexus of Information Literacy and Scholarly Communication. Chicago, IL: Association of College and Research Libraries.

Who Should Attend

The workshop is appropriate for those with administrative responsibilities, with new leadership assignments in scholarly communication or digital publishing, as well as liaisons and any others who are seeking to advance their professional development in scholarly communication.

"It was a really great day; very educational! I cannot stress enough how well-versed the presenters were with their areas of expertise." ~ 2015 Workshop Participant

Host Responsibilities

1) Registration

  1. Marketing and publicity of the workshop (print, Web, e-mail)
  2. May consider this as an opportunity to invite staff outside the library (i.e. research office, graduate college)
  3. Management of selection process, if any
  4. Management of registration process (i.e. issuing registration receipts, rosters, etc.)
  5. Limit participation to 100 individuals to allow for maximum interactivity
  6. Participant and presenter name badges
  7. Collection and processing of any fee to be charged (more below in FAQs)

2) Event coordination and logistics to include:

  1. Reservation of meeting space per room requirements provided by presenters
  2. On-site A-V technology and support (podium, microphone, screen, projector, computer, flip charts and makers)
  3. Planning and associated costs of food and beverage for lunch and/or breaks (if any)
  4. Printing and copying of handouts in advance
  5. Volunteer staff as needed
  6. Recommend lodging and ground transportation options to presenters
  7. Communicate regularly with presenters regarding program and logistics

Subsidized "Roadshow"

In addition to the option of bring this workshop to your institution at full cost, ACRL offers workshops to up to five hosts annually, on a competitive basis, at partial cost. This program is offered using a cost-sharing model where ACRL covers the bulk of the expense for delivering the workshop, leaving a cost of only $2,000 for successful host institutions. The deadline has passed to apply to host the subsidized version during the 2016-17 academic year. The next call to apply to host in the 2017-18 academic year will be issued in mid-October 2017, with a deadline to apply in mid-November 2017.

  • Cost for successful host institutions is $2000.00.
  • ACRL will underwrite the remaining costs.
  •  Applicants may choose to recover their costs through registration fees.

Successful Applicants Must:

  • Include participants from more than one institution.
  • Indicate whether you, participating institutions or others in the state (see list at bottom of FAQs) have applied or hosted the competitive version of this workshop in the past.
  • Rank order the specific topics that are likely to be of interest to their communities (this does not affect selection but is an important data point for presenters and ACRL leaders for future planning).
  • Indicate anticipated attendance. Minimum participation is 45, maximum of 100 individuals, to allow for maximum interactivity.
  • Provide a statement of support from hosting authority, i.e. library director/dean, consortia/association administrator, or ACRL chapter leader.
  • Provide a brief essay (1 page maximum) explaining what your institutions will do after the workshop to maintain momentum, engagement, and education on your campuses.
  • Indicate 3 dates, in order of preference, at least one week apart from each other.
  • Host this event between February 1 - August 31, 2017.
  • The deadline has passed to apply to host the subsidized version during the 2016-17 academic year. The next call to apply to host in the 2017-18 academic year will be issued in mid-October 2017, with a deadline to apply in mid-November 2017.

Preference to:

  • Hosts who are organizational members of ACRL.
  • Diversity of institution types represented among participants (i.e. 2 year, liberal arts, masters comprehensive, doctoral).
  • Diversity of types of library staff participating (i.e. liaison librarians, catalogers, access services staff, senior management).

The ACRL Research and Scholarly Environment Committee reviews applications and selects up to five locations, aiming for geographic diversity. All applicants to host during the 2016-17 academic year will be notified of their status by Friday, December 16, 2016. Questions about applying to host a subsidized workshop should be directed to ACRL Senior Strategist for Special Initiatives Kara J. Malenfant at or 800/545-2433 ext. 2510.

FAQs for Potential Hosts Applying for Competitive Subsidized "Roadshow"

For answers to frequently asked questions about the applying for the competitive subsidized roadshow, please see our FAQ page.