2015 Newbery-Caldecott Banquet information and FAQ's
2015 Newbery-Caldecott-Wilder Banquet Information & FAQ's
Sunday, June 28, 2015
Note: Due to street closures from the Pride Parade, please allow extra travel time to arrive to the banquet.
Union Square Hilton
San Francisco, CA
Table reservations are currently open. Complete the table reservation form and email it to firstname.lastname@example.org or fax it to 312-280-5271. A table can accommodate up to 10 individuals and ensures that attendees will enjoy this exciting evening with their friends and colleagues. Table reservations are open late February and will close Friday, May 15th, 2015.
If you wish to order one or more individual tickets, you may do so via regular conference registration at www.alaannual.org. Individual ticket holders will find open seating at non-reserved tables. If you order 10 individual tickets from conference registration, you will be ordering 10 individual open-seating tickets. Individual ticket holders who reserved their ticket before conference will pick up their banquet ticket on their first day of conference at registration. Individual ticket sales close at 12 Noon on Friday, June 26th so that we may submit a final guest count to the caterer.
Order of Events:
Pre-Banquet Cash Bar Reception location TBD
Come early to mingle with friends and colleagues!
Banquet Doors Open
Individual ticket holders- You may sit at any unreserved table. Servers will collect your ticket.
Table Hosts- The table number on your ticket will correspond with the number of the table (located on a stanchion). Name tents with your name/organization will be placed on the table.
ALA President Courtney Young will make opening remarks.
Entree (All ticket holders will be emailed instructions to request a vegetarian meal in May.)
coffee, tea (cash bars will be open during dinner, located at each end of the ballroom)
Cash bar will be open during dinner
8:30 p.m. (approx)
ALSC President Ellen Riordan will bring a brief welcome and convene the award presentation program.
Note:Please allow extra time to travel to the banquet as the Pride Parade will be taking place that day. Updated shuttle information will be provided closer to the date of the banquet. The hotel is located on the ALA Shuttle Bus route and there is will be a shuttle that runs from the Convention Center to the hotel. The last shuttle bus, en route to the hotel, will leave the Convention Center at 8:00 p.m. Return service from the hotel to conference hotels will run from 8:00 p.m. – 11:00 p.m. and will use the same route numbers as the regular daytime service. The last bus will leave the hotel at 11:00 pm. A shuttle schedule is located here.
Help! I've lost my ticket.
Please visit the information desk, located outside the banquet room doors, as soon as possible upon your arrival. Your name will be verified against a roster and you will be issued a replacement ticket to present to your server.
Will tickets be available at the door?
Tickets will not be available for purchase at the door. Individual ticket sales end at noon Friday, June 26 at the onsite registration desk. Ticket sales must close at this time in order to provide an accurate count to the caterer.
On occasion, a guest will not be able to attend. If far enough in advance, they may try to sell the ticket on ALSC-L. We have also had situations where those who have extra tickets bring them to the information desk, free to the first person who inquires about extra tickets at the desk.
Are there assigned seats? How do I find a seat?
Those who purchased an individual ticket are not assigned a seat. You may sit at any unreserved table. As a reminder, doors open at 6:30 p.m. Attendees will not be allowed in the room before this time, so that hotel staff can finish setting the room and make final preparations for this special evening.
Those who purchased a table will receive a table assignment in advance and a table ticket. One representative may check-in with an ALSC staff member, at the information desk next to the banquet room doors, and gain early access to place seating assignments. Your representative will be asked to leave the room when finished, so that hotel staff may complete their preparations.
What should I wear?
The Newbery-Caldecott-Wilder Banquet is a very special celebratory evening. Guests are encouraged to dress in cocktail attire. Please bring a wrap or sweater as the room is large and can become cool. Additionally, you will want to wear comfortable shoes if you plan to go through the receiving line. There will be a long wait as 1,000 people go through the line.
Vegetarian/Medical Dietary Restrictions
Guest who provided an email address when registering for their individual ticket will receive an email with a special web URL where they can place their request. Table hosts will be asked to send the same email request to their guests. Due to deadlines with the caterer, we will not be able accommodate requests after June 12th.
Is the cash bar open throughout the dinner?
Yes, a cash bar will be open in the back of the room throughout the course of dinner.
Will the authors/illustrators be signing books?
Our Award and Honorees will not be signing books during the banquet. However, check the conference program guide. There is a good chance they will be signing in their publisher’s booth. There will also be a chance to meet and say a few words to your favorite authors/illustrators in the receiving line immediately after the award ceremony.
Receiving line etiquette
The receiving line is a great way to say hello and convey your congratulations to the Awardees and Honorees. However, with 1,000 people going through the line, we do ask that you keep your comments as brief as possible so that everyone has a chance to meet the Awardees and Honorees.
A table reservation ensures that attendees will enjoy this gala evening in the company of their friends and colleagues.
How many seats are there at each table? Each table can accommodate up to 10 individuals.
How much does a table cost? Please see pricing levels outlined below.
I want to sit with 9 of my friends, can I purchase a table? Yes, anyone attending the Newbery-Caldecott-Wilder Banquet may place a table order. The table must be purchased as a whole (no partial table sales) and paid for in a single transaction. If you would like to host a table,simply recruit 9 of your friends or colleagues who have not yet purchased individual tickets, and purchase a table at one of the indicated levels in a single transaction by filling out this form.Please note, individually purchased tickets may not be applied toward the cost of the table.Refund requests for individual tickets are subject to a $25 handling fee.
I need two or more tables. Will they be located together? ALSC makes every effort to locate tables together, as long as your tables are ordered at the same time and at the same pricing level. ALSC is not able to guarantee tables will be co-located if an additional table is ordered after your initial order.
How do I reserve my table? Complete the table reservation form and email or fax by May 15 to: email@example.com; Fax: (312) 280-5271. Please confirm receipt of your order prior to May 15. Seating is not reserved until payment is received.
How do I request a vegetarian meal? Each table host will be sent an email in early June with instructions to make this request. Table hosts should pass the email/instructions on to their table guests.
How will I receive my table tickets? In mid-June, the ALSC office will email you all ten of your e-tickets with the table number printed on them. You can then distribute the tickets to your table guests.
Notable Level - Priced at $1,000
Ten tickets to the Banquet dinner with guaranteed assigned seating
Full slide in the Banquet PowerPoint, recognized as a Notable Sponsor
Silver Level - Priced at $1,500
Ten tickets to Banquet dinner with choice seating
Full slide in the Banquet PowerPoint, recognized as a Silver Sponsor
Post-event acknowledgement from ALSC in ALSC’s newsletter
Gold Level - Priced at $2,000.
Ten tickets to Banquet dinner with preferred seating
Full slide in the Banquet PowerPoint, recognized as a Gold Sponsor
Post-event acknowledgement from ALSC in ALSC’s newsletter
Post-event acknowledgement from ALSC in ALSC’s journal Children & Libraries.
Question still not answered?
Please email your question to firstname.lastname@example.org.