Board of Directors Annual 2012 Meeting

Read documents and the agenda for the 2012 Annual Conference meeting of the YALSA Board of Directors

All documents are in PDF.

Board I, Sat. 2:30 - 5:30 in the Convention Center, room 211A

Board II, Sun. 4:00 - 5:30 in the Convention Center, room 211B

Board III, Mon. 1:30 - 3:30 in the Convention Center, room 212B

We’ll pause in the agenda to accommodate 10 min. information exchanges with:

  • Emerging Leaders Group at 2:30pm on Saturday
  • ALA Executive Board Representative, Steve Matthews at 4:00pm on Saturday
  • BARC Representative, Alex Villagran at 4:10pm on Sunday

Agenda* – 6/8/12

*Please note: times in parentheses are suggestions only

Call to Order

Open Information Forum – 10 minutes allotted at the beginning of each session for visitors or Board members to share information

Adoption of the Agenda -- Saturday

Mission Moment -- Saturday

Item #1.National Library Legislative Day (5 min.) – Sarah Flowers 6/1/12

  • Goal #1 Advocacy, Goal #5 Member Recruitment & Engagement

Consent Items (5 min.) – Saturday Includes confirmation of items approved by email votes since the Board’s Feb. 2012 meeting

Item #2. Approval of Minutes from June Conference Call – Sarajo Wentling 6/4/12

  • Administrative task

Item #3.YALSAblog Manager Annual Report – mk Eagle 5/21/12

  • Goal #1 Advocacy, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement

Item #4.YALS Editor Annual Report – Megan Honig 5/30/12

  • Goal #1 Advocacy, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement

Item #5.JRLYA Editor Annual Report – Sandra Hughes-Hassell 5/16/12

  • Goal #1 Advocacy, Goal #2 Research & Best Practices, Goal #3 Continuous Learning

Item #6.The Hub Manager Annual Report – Gretchen Kolderup 5/25/12

  • Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement

Item #7. Establish a President-Elect Advisory Taskforce – Shannon Peterson (5 min.) 6/5/12

  • Goal #4 Member Recruitment & Engagement

Item #8. Establish a 2012 – 2013 Appointments Taskforce – Shannon (5 min.) 6/5/12

  • Goal #4 Member Recruitment & Engagement

Item #9. Approval of the 2012 – 2013 Committee Task List– Sarah 6/8/12

  • All goals

Mega Issue Saturday

Item #10. Mega Issue Discussion (20 min) – Sarah 6/1/12

  • How can YALSA make it easier for members to learn about and participate in the work of the organization?

Action Items Saturday

Item #11. Pre-Meeting Division Councilor Report (10 min.) – Nick 5/30/12

  • Administrative task

Item #12. Odyssey Award Committee Manual – Mary Burkey (10 min.) 5/27/12

  • Goal #4 Member Recruitment & Engagement

Item #13. Piloting a Virtual Selection Committee – Chris Shoemaker (10 min.) 5/25/12

  • Goal #4 Member Recruitment & Engagement

Item #14. Establish a 365 Days of YA Taskforce—Jack Martin (10 min.) 6/6/12

  • Goal #2 Research & Best Practices, Goal #4 Member Recruitment & Engagement

Item #15. Establish a State Association Outreach Taskforce—Jack (10 min.) 6/7/12

  • Goal #4 Member Recruitment & Engagement, Goal # 5 Capacity Building

Item #16. Youth Engagement in YALSA (10 min.)—Sara Ryan 6/6/12

  • Goal #4 Member Engagement, Goal #5 Capacity Building

Item #17. Draft Sponsor & Partner Guidelines (10 min.)—Beth Yoke 6/7/12

  • Goal #5 Capacity Building

Discussion Items Sat. 18-19, Sun. 20 – 23, Mon. 24 - 27

Item #18. Update from Executive Committee Meetings (10 min) – Sarah 5/29/12

  • Administrative task

Item #19.Environmental Scan: Common Core Standards – Sarah (15 min) 6/1/12

  • Goal #

Item #20. Nonfiction Award Committee Manual– Angela Carstensen (15 min) 5/21/12

  • Goal #4 Member Recruitment & Engagement

Item #21. Fiscal Officer Report (15 min.) – Penny Johnson 6/8/12

  • All goals

Item #22.Targeting Revenue Streams (30 min.) – Penny & Beth 6/8/12

  • Goal #5 Capacity Building

Item #23. Board Member Assessment Process (15 min.) – Sarah 6/1/12

  • Goal #3 Continuous Learning, Goal #5 Capacity Building

Item #24. Strategic Plan Evaluation Steps (15 min.)—Priscille Dando 5/30/12

  • All goals

Item #25. Connect, Create, Collaborate Theme (15 min.)—Jack 6/8/12

  • Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #26. Interest & Discussion Group Evaluation (15 min.) – Sarah 6/7/12

  • Goal #4 Member Recruitment & Engagement

Item #27. DMP Committee Report on Local Presence (15 min.)—Ritchie Momon 5/25/12

  • Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Executive Session -- Monday

Item #28. Executive Session (15 min.)– Sarah 5/29/12

  • Administrative Task

New Business -- Monday

Item #29.YALSA Councilor Annual Activities Update (5 min.) – Nick 6/6/12

  • Administrative Task

Item #30. Adoption & Presentation of Resolutions (15 min.) -- Sarah 6/7/12

  • Goal #5 Member Recruitment & Engagement

Item #31. Installation of New Board Members (10 min.) –Sarah & Jack 5/29/12

  • Administrative Task

Informational Items – N/A

Item #32. Guidelines for Board Meetings – YALSA Handbook 5/29/12

  • Administrative task

Item #33. Board Responsibilities for 2013 Conferences – Sarah 5/29/12

  • Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #34. Board Liaisons for 2012 – 2013 – Jack 6/7/12

  • Administrative Task

Item #35. Action Plan Update – Sarah 6/7/12

  • All goals

Item #36. Report on Teen Spaces Project – Anthony Bernier 5/15/12

  • Goal # 2 Research & Best Practice

Item #37. Badges for Lifelong Learning Update – Linda Braun 5/31/12

  • Goal #3 Continuous Learning

Item #38. Status of Marketing RFP– Beth 6/8/12

  • Goal #5 Capacity Building

Item #39. Communications Update – Stephanie Kuenn 6/7/12

  • Goal #1 Advocacy & Activism, Goal #2 Research & Best practices, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #40. Continuing Education Update – Eve Gaus 6/7/12

  • Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #41. Events & Conferences Update – Nichole Gilbert 6/5/12

  • Goal #2 Research & Best Practices, Goal #3 Continuous Learning; Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #42. Membership Update – Letitia Smith 6/7/12

  • Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Adjournment -- Monday