YALSA Board of Directors Meeting Agenda

June 24 - 29, 2010, Washington DC

The mission of YALSA is to advocate, promote and strengthen service to young adults as part of the continuum of total library service, and to support those who provide service to this population.

Board I Sat. 2:30 - 5:30 in the Convention Center, room 154B

Board II Sun. 4:00 - 5:30 in the Convention Center, room 154B

Board III Tues. 1:30 - 3:30 in the Convention Center, room 154B

We’ll pause in the agenda to accommodate information exchanges with:

• BARC Representative, Alex Villagran Sunday at time TBD
• ALA Executive Board Representative, Steve Matthews Sunday at 4:10

Unless otherwise noted, all documents are PDFs.

Agenda

As of 6/10/2011

*Please note: times in parentheses are suggestions only

Call to Order

Open Information Forum – 10 minutes allotted at the beginning of each session

Adoption of the Agenda

Consent Items (5 min.)
– Saturday

Includes confirmation of items approved by email votes since the Board’s February 2010 meeting.

• Approval of Minutes from 2010 phone meeting—Francisca Goldsmith.................. 5/24/10
  
  
  
  Administrative task
• Virtual Member Policy Sunset – Shannon Peterson ................................................. 5/24/10
  
  
  
  Goal #5 Member Recruitment & Engagement
• Presidential Citation Award for 2010 – Linda Braun............................................... 5/24/10
  
  

  Goal #1 Advocacy, Goal #5 Member Recruitment & Engagement

• Approval of Updated Chair Responsibilities – Sarah Debraski................................ 5/24/10
  
  

  Goal #5 Member Recruitment & Engagement

• Adoption of Resolutions — Linda ............................................................................ 5/21/10
  
  

  Goal #5 Member Recruitment & Engagement

• Confirmation of 2011 Conference Slate — Linda ....................................................... 6/8/10
  
  

  Goal #4 Continuous Learning, Goal #5 Member Recruitment & Engagement

• Confirmation of Morris & Nonfiction 2011 Award Event — Linda .......................... 6/7/10
  
  

  Goal #2 Marketing

• Mentoring Taskforce Establishment– Linda ............................................................... 6/7/10
  
  

  Goal #4, Continuous Learning, Goal #5 Member Recruitment & Engagement

• Table Talk Taskforce Establishment – Linda ............................................................ 5/24/10
  
  

  Goal #4 Continuous Learning, Goal #5 Member Recruitment & Engagement

• Teen Space Guidelines Taskforce Establishment –Linda ........................................... 6/8/10
  
  

  Goal #1 Advocacy, Goal #3 Continuous Learning

• Recession Relief Taskforce Establishment – Linda .................................................... 6/8/10
  
  

  Goal #1 Advocacy, Goal #5 Member Recruitment & Engagement

• Advocacy Resources Update Taskforce Establishment – Linda ................................ 6/8/10
  
  

  Goal #1 Advocacy

• Road Trip 2011 Taskforce Establishment – Linda...................................................... 6/8/10
  
  

  Goal #2, Marketing, Goal #5 Member Recruitment & Engagement

• Blog Manager Annual Report – mk Eagle................................................................... 6/3/10
  
  

  Goal #1 Advocacy, Goal #2 Marketing Goal #4 Continuous Learning, Goal #5 Member Recruitment & Engagement

• YALS Editor Annual Report – Sarah Flowers ......................................................... 5/24/10
  
  

  Goal #1 Advocacy, Goal #2 Marketing Goal #4 Continuous Learning, Goal #5 Member Recruitment & Engagement

• Research Journal Editor Annual Report – Jessica Moyer............................................ 6/2/10
  
  

  Goal #1 Advocacy, Goal #3 Research, Goal #4 Continuous Learning, Goal #5 Member Recruitment & Engagement

• YAttitudes Editor Annual Report – Erin Howerton ............................................................
  
  

  Goal #2 Marketing, Goal #5 Member Recruitment & Engagement

Mega Issue
–
Saturday

• Mega Issue Discussion (20 min) – Linda .................................................................... 6/9/10
  
  

  Five top challenges facing nonprofit boards today

Action Items
–
Saturday

• 
  Pre-Meeting Division Councilor Report (10 min.) – Nick Buron................................ 6/3/10
  
  

  Administrative task

• Funding for Future Library Advocacy Days (10 min.) – Linda.................................. 6/7/10
  
  

  Goal #1 Advocacy

• Morris Endowment Recommendations (10 min) – Mary Hastler ............................... 6/2/10
  
  

  Goal #1 Advocacy; Goal #5 Member Recruitment & Engagement

• Dues Structure Evaluation (15 min.) – Linda & Mary ............................................. 6/10/10
  
  

  Goal #5 Member Recruitment & Engagement

• Business Plan Update (15 min) – Mary..................................................................... 5/14/10
  
  

  All goals

• Foglesong Memorial Resolution (5 min.) – Ma’lis Wendt......................................... 6/10/10
  
  

  Goal #5 Member Recruitment & Engagement

• Program Clearinghouse Committee (10 min.) – Linda................................................ 6/9/10
  
  

  Goal #4 Continuous Learning

• Managing YA Services Interest Group (10 min.) – Maureen Hartman .................... 6/11/10
  
  

  Goal #4 Continuous Learning; Goal #5 Member Recruitment & Engagement

• Readers’ Choice List ( 10 min) – Sarah Ludwig ...................................................... 5/24/10
  
  

  Goal #5 Member Recruitment & Engagement

• New Objective for Strategic Plan (10 min.) – Linda................................................... 6/7/10
  
  

  Goal #5 Member Recruitment & Engagement

Discussion Items
–
Saturday 29-30, Sunday 31 – 34, Tuesday 35 - 39

• Update from Executive Committee Meetings (10 min) – Linda............................... 6/27/10
  
  

  Administrative task

• Chair Pre-Conference Reports & Concerns (30 min.) – all Board Members............. 6/10/10
  
  

  All goals

• Fiscal Officer Report (15 min.) – Mary..................................................................... 5/14/10
  
  

  All goals

• Board Role in Sponsorships & Partnerships (15 min) – Linda & Mary....................... 6/7/10
  
  

  Goal #2 Marketing

• Member Recognition Award Proposal (10 min.) – Stephanie Squicciarini............... 4/13/10
  
  

  Goal #5 Member Recruitment & Engagement

• Evaluation Tool Taskforce Report (15 min) – Sarah Flowers.................................... 5/24/10
  
  

  Goal #1 Advocacy; Goal #4 Continuous Learning

• Blog Policies & Guidelines (10 min.) – Shannon Peterson ....................................... 5/26/10
  
  

  Goal #2 Marketing, Goal #4 Continuous Learning; Goal #5 Member Recruitment & Engagement

• Committee/Jury/Taskforce Productivity (15 min.) – Linda......................................... 6/7/10
  
  

  All Goals

• Recruiting Candidates for the Slate (15 min.) – Linda .............................................. 6/9/10
  
  

  Goal #5 Member Recruitment & Engagement

• YALSA’s Role in Guiding the Profession (20 min.) – Linda .................................. 6/10/10
  
  

  Goal #1 Advocacy, Goal #3 Continuous Learning

• Action Plan Update (20 min.) – Linda..................................................................... 5/25/10
  
  

  All goals

Informational Items
– N/A

• Guidelines for Board Meetings – YALSA Handbook.............................................. 6/10/10
  
  

  Administrative task

• Board Responsibilities for 2011 Conferences - Linda............................................... 6/10/10
  
  

  Administrative Task

• Communications Update – Stephanie Kuenn.............................................................. 6/6/10
  
  

  Goal #2 Marketing

• Continuing Education Update – Eve Gaus................................................................. 6/7/10
  
  

  Goal #4 Continuous Learning

• Events & Conferences Update – Nichole Gilbert.................................................................
  
  

  Goal #4 Continuous Learning; Goal #5 Member Recruitment & Engagement

• Membership Update – Letitia Smith........................................................................... 6/7/10
  
  

  Goal #5 Member Recruitment & Engagement

• Web Advisory Committee Report – Ben Carter....................................................... 4/23/10
  
  

  Goal # 2 Marketing

• Division & Membership Promotion Committee Report – Candice Mack................. 4/15/10
  
  

  Goal
  #2 Marketing, Goal #5 Member Recruitment & Engagement

• BBYA/BFYA Transition Update – Linda................................................................ 6/11/10
  
  

  Goal #2 Marketing, Goal #5 Member Recruitment & Engagement

• USBBY Representative Report – Maggie Bush....................................................... 5/11/10
  
  

  Goal #1 Advocacy, Goal #5 Member Recruitment & Engagement

• Foundation Concept Update – Linda........................................................................ 6/11/10
  
  

  Goal #2 Marketing

Executive Session
—
Tuesday

• Executive Session (15 min.)– Linda.......................................................................... 6/11/10
  
  

  Administrative Task

New Business
—
Tuesday

• YALSA Councilor Annual Activities Update (5 min.) - Nick.................................. 6/29/10
  
  

  Administrative Task

• Installation of New Board Members (10 min.) – Linda & Kim Patton..................... 6/29/10
  
  

  Administrative Task

Adjournment
—
Tuesday