AGENDA* – 1/11/13
*Please note: times in parentheses are suggestions only
Call to Order
Information Forum – 10 minutes are allotted at the beginning of each session for visitors and board members to share news or ask questions
Adoption of the Agenda
Mission Moment (5 min.) -- Saturday
Item #1. YA Literature Symposium (5min.) Jack Martin.................................................................. 1/7/13
· Goal #3 Continuous Learning
Consent Items (5 min.) – Saturday
Item #2. Approval of Minutes from November 2012 phone meeting—Sarajo Wentling.............. 12/3/12
· Administrative task
Item #3. Slate for ’13 YALSA Election –Jerene Battisti & Sarah Debraski .............................. 11/12/12
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #4. Executive Director’s Goals for FY 13 –Beth Yoke.......................................................... 1/4/13
· All goals
Item #5. YALS Editor Midwinter Report – Linda Braun................................................................. 1/2/13
· Goal #2 Research & Best Practice, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement
Item #6. JRLYA Editor Midwinter Report – Sandra Hughes-Hassell........................................... 1/10/13
· Goal #1 Advocacy, Goal #2 Research & Best Practices, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement
Item #7. The Hub Blog Manager Midwinter Report – Gretchen Kolderup.................................... 1/3/13
· Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement
Item #8. YALSAblog Manager Midwinter Report – mk Eagle.................................................. 12/18/12
· Goal #2 Research & Best Practice, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement
Item #9. 2014 Symposium Site Confirmation – Nichole Gilbert................................................... 9/13/12
· Goal #2 Research & Best Practices, Goal #3 Continuing Education, Goal #4 Member Engagement, Goal #5 Capacity Building
Item #10. YALS Advisory Board Charge Update – Linda Braun & Laura Pearle........................ 12/14/12
· Goal #2 Research & Best Practices, Goal #3 Continuing Education, Goal #4 Member Engagement
Item #11. YALSA Blogs Policy Update – Linda & mk.................................................................. 8/30/12
· Goal #2 Research & Best Practices, Goal #3 Continuous Learning, Goal #4 Member Engagement
Item #12. Establish a Teen Read Week Evaluation Taskforce – Jack .............................................. 1/5/13
· Goal #2 Research & Best Practices, Goal #5 Capacity Building
Item #13. Establish a Teen Tech Week Evaluation Taskforce – Jack................................................ 1/5/13
· Goal #2 Research & Best Practices, Goal #3 Capacity Building
Item #14. Establish a Program Guidelines Taskforce – Jack............................................................. 1/5/13
· Goal #2 Research & Best Practices, Goal #3 Continuous Learning
Item #15. Writing Award Evaluation – Sarah Flowers...................................................................... 1/2/13
· Goal #2 Research & Best Practices, Goal #3 Continuous Learning, Goal #4 Member Engagement
Item #16. Confirmation of Appointee to Fill Upcoming Board Vacancy – Jack........................... 1/11/13
· Goal #3 Continuous Learning, Goal #4 Member Engagement, Goal #5 Capacity Building
Item #17. Board Fellow Confirmation – Jack.................................................................................... 1/4/13
· Goal #3 Continuous Learning, Goal #4 Member Engagement, Goal #5 Capacity Building
Mega Issue – Saturday
Item #18. Mega Issue Discussion (20 min) – Jack............................................................................. 1/9/13
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Does YALSA’s name clearly and accurately communicate what the organization does?
o Goal #1 Advocacy & Activism, Goal #5 Capacity Building
Action Items – Saturday
Item #19. Pre-Meeting Division Councilor Report (5 min.) – Vicki Emery...................................... 1/9/13
· Administrative task
Item #20. Awards & Selection Committee Policy Update (10 min) —J. Kim, S. Grover................ 1/2/13
· Goal #4 Member Recruitment & Engagement
Item #21. Virtual Committee Manual Final Draft (10 min) – Valerie Davis ................................... 1/2/13
· Goal #4 Member Recruitment & Engagement
Item #22. Establish a YA Lit Section (15 min.) –Chris..................................................................... 1/9/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #23. DG/IG Ad-hoc Committee Recommendations (15 min) Chris......................................... 1/2/13
· Goal #4 Member Recruitment and Engagement
Item #24. Proposed Bylaws Revisions (15 min.) – Linda............................................................... 10/2912
· Goal #5 Capacity Building
Item #25. Integrating Fundraising into YALSA’s Board (15 min.) – Linda................................... 10/9/12
· Goal #5 Capacity Building
Discussion Items – Saturday, Sunday and Monday
Item #26. Update from Executive Committee Meetings (10 min) – Jack......................................... 1/9/13
· Administrative task
Item #27. Action Plan Progress & Highlights (15 min) – Jack.......................................................................
· All goals
Item #28. FY13 Fiscal Year Update (20 min.) – Penny Johnson & Beth.......................................... 1/7/13
· All goals
Item #29. FY14 Budget Priorities (15 min.) – Penny & Beth........................................................... 1/7/13
· All goals
Item #30. Frequency of YA Lit Symposium (15 min.) – Franklin Escobedo................................ 12/21/12
· Goal #2 Research & Best Practices, Goal #3 Continuing Education, Goal #4 Member Engagement, Goal #5 Capacity Building
Item #31. September Survey Results & Implications (15 min) – Jack...........................................................1/11/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #32. Marketing Project Update (15 min) – Jack........................................................................ 1/11/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #33. Evaluating Selection Committee Processes (15 min) – Chris Shoemaker & Sarajo
Wentling ................................................................................................. 1/7/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #34. YALSA Road Trip Reboot (15 min) S. Peterson & S. Sogigian..................................... 1/10/13
· Goal #4 Member Recruitment and Engagement
Item #35. O&B Committees Evaluation Report (15 min) Linda....................................................... 1/2/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #36. Student Chapter Proposal (15 min) – Rebecca Tischler ................................................... 1/2/13
· Goal #4 Member Recruitment & Engagement
Item #37. School Library Member Engagement Taskforce Report (15 min.) Vicki Emery............... 1/4/13
· Goal #4 Member Recruitment & Engagement
Item #38. Reaching Library Administrators ( 15 min.) Linda ........................................................ 1/11/13
· Goal #1 Advocacy & Activism
Item #39. Fabulous Films List Proposal (15 min.)– Jack ............................................................................11/11/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #40. Readers’ Choice List Proposal (15 min.)– Jack .............................................................. 1/10/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Informational Items – N/A
Item #41. Guidelines for Board Meetings......................................................................................... 1/4/13
· Administrative task
Item #42. Board Responsibilities for Annual 13 & Midwinter 14..................................................... 1/4/13
· Administrative Task
Item #43. FY ’12 Final Close Figures – Penny & Beth..................................................................... 1/7/13
· All goals
Item #44. 2014 Nominating Committees Rosters.............................................................................. 1/4/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Item #45. E-Content Ad-hoc Committee Update............................................................................. 1/2/13
· Goal #4 Member Engagement
Item #46. 2012 Friends of YALSA Donors – Kate Pickett McNair................................................. 1/4/13
· Goal #1 Advocacy; Goal #3 Capacity Building
Item #47. Report on Teen Spaces Project—Anthony Bernier......................................................... 12/6/12
· Goal # 2 Research & Best Practice
Item #48. IFLA Conference Report – Leslie Farmer....................................................................... 8/20/12
· Goal #2 Research & Best Practices, Goal #3 Continuing Education, Goal #4 Member Engagement, Goal #5 Capacity Building
Item #49. Communications Report – Jaclyn Finneke..................................................................................1/11/13
· Goal #5 Capacity Building
Item #50. Continuing Education Report – Beth................................................................................ 1/7/13
· Goal #4 Continuous Learning
Item #51. Events & Conferences Report – Nichole........................................................................... 1/9/13
· Goal #3 Continuous Learning; Goal #4 Member Recruitment & Engagement
Item #52. Membership Report – Letitia Smith.................................................................................. 1/9/13
· Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building
Executive Session -- Monday
Item #53. Executive Session (15 min.)– Jack..................................................................................... 1/4/13
· Administrative Task
New Business -- Monday
Item #54. YALSA Councilor Midwinter Activities Update (5 min.) - Vicki.................................... 1/4/13
· Administrative Task
Adjournment -- Monday