2017 Midwinter Meeting Agenda and Documents

2017 Midwinter Meeting Agenda and Documents

AGENDA* – 1/19/17 (learn more about board agendas and documents)

*Please note: times in parentheses are suggestions only

BOARD I, II, & III

Call to Order

Information Forum – 10 minutes are allotted at the beginning of each session for visitors and board members to share news or ask questions

Adoption of the Agenda

Consent Items (these are typically items discussed or acted on in between in-person meetings, or are reports submitted for the board's review)

Item #1. Minutes from the 2016 Annual Conference -- Carrie Kausch.......................................... 7/26/16 (approved)

  • All Goals

Item #2. Recommendations for Transforming Remaining Work Groups -- Crystle Martin........8/1/16 (approved with modifications. for details read this blog post or listen to this audio file of the meeting)

  • Goal #3 Leading the Transformation of Teen Services

Item #3 Confirmation of Filling Board Vacancy -- Sarah Hill..........................................8/4/16 (approved)

  • All Goals

Item #4 Request for Board Action: Los Angeles County Area Interest Group --Jane Gov...........8/23/16 (approved)

  • Goal #2 Fund and Partner Development, Goal #3 Leading the Transformation of Teen Services

Item #5 Confirmation of Location for 2018 Symposium --Nichole O'Connor...........8/15/16 (approved)

  • Goal #3 Leading the Transformation of Teen Services

Item #6 ALA Executive Director Search --Sarah Hill........................................9/23/16 (approved)

  • All goals

Item #7 New YALSA Logo -- Sarah Hill........................................10/18/16 (failed)

  • Goal #3 Leading the Transformation of Teen Services

Item #8 November Chair Reports -- Letitia Smith........................................11/21/16 (accepted)

  • All Goals

Item #9 Teens' Top Ten Committee -- Sarah Hill........................................11/28/16 (approved)

  • Goal #3 Leading the Transformation of Teen Services

Item #10 Planned Giving -- Sandra Hughes-Hassell......................................11/30/16 (approved)

Item #11 Board Fellow Application Review -- Sarah Hill........................................12/13/16 approved)

Item #12. Updating the Board Scope Statement – Sarah..................................... 1/6/17 (approved with modifications)

  • Association Re-Alignment

Item #13. Slate for ’17 YALSA Election – Paula Brehm-Heeger, Franklin Escobedo ..............................8/31/16 (accepted)

  • Leading the Transformation of Teen Services

Item #14. Executive Director’s Goals for FY17 –Beth Yoke......................................................................12/19/16 (accepted)

  • All goals

Item #15.YALS Editor Midwinter Report – Crystle Martin.......................................................... 12/30/16 (accepted)

  • Leading the Transformation of Teen Services

Item #16. JRLYA Editor Midwinter Report – Denise Agosto.....................................................................1/13/17 (accepted)

  • Leading the Transformation of Teen Services

Item #17. The Hub Blog Manager Midwinter Report – Molly Wetta.........................................................1/8/17 (accepted)

  • Leading the Transformation of Teen Services

Item #18. YALSAblog Manager Midwinter Report – Allison Renner............................................. 1/6/17 (accepted)

  • Leading the Transformation of Teen Services

Item #19. Teen Programming HQ Manager Report – Angela Viezaga........................................ 12/19/16 (accepted)

  • Leading the Transformation of Teen Services

Action Items Saturday

Item #20. Pre-Meeting Division Councilor Report (5 min) – Todd Krueger.................................... 1/5/17 (accepted)

  • Leading the Transformation of Teen Services

Item #21. Interest Group Support & Build-Out (15 min) –D. Colson & J. Korn................1/10/17 (sent back to committee for further work)

  • Association Re-Alignment

Item #22. Proposed Teens are Not Alone Interest Group (15 min)—Lorrie Roussin................... 12/19/16 (accepted)

  • Leading the Transformation of Teen Services

Item #23. Proposed Picture Books for YAs Interest Group (15 min)—Diane Colson.................. 12/19/16 (accepted)

  • Leading the Transformation of Teen Services

Item #24. Aligning Award Committee Terms of Appointment (15 min)--Nichole O'Connor.............12/12/16 (approved)

  • Association Re-Alignment

Item #25. Bylaws Language Changes for Awards Committees (15 min)—Melissa McBride......... 1/5/17 (approved)

  • Association Re-Alignment

Item #26. Governance Nominating Committee Re-Envisioning (15 min) –Crystle, Candice & Mega Subramaniam....12/19/16 (approved)

  • Association Re-Alignment

Item #27. Broadening the Board’s Composition (15 min) –Trixie Dantis, Crystle, Candice Mack, Jess Snow.....1/11/17 (approved)

  • All goals

Item #28. Updated Board Self-Assessment (15 min)—Kate McNair........................................... 11/23/16 (tabled)

  • Association Re-Alignment

Item #29. Phase 1 for Selected List Transition(15 min) – Crystle................................................1/10/17 (approved with modifications)

  • Leading the Transformation of Teen Services

Item #30. Executive Committee & ALA Relations (15 min) – Sarah.........................................................1/16/17 (approved)

  • Association Re-Alignment

Discussion Items 31 – 33 Saturday, 34- 35 Sunday, 36 – 44 Monday

Item #31. Update from Executive Committee Meetings (5 min) – Sarah...................................................1/10/17 (accepted)

  • Administrative task

Item #32. Board Exit Interviews (15 min)—Candice..................................................................................1/22/17

  • Association Re-Alignment

Item #33. Evaluating Member Awards & Grants (15 min)—Franklin Escobedo......................... 12/28/16 (approved)

  • Advocacy, Leading the Transformation of Teen Services

Item #34. Having Successful Virtual Discussions (15 min) – Sarah.............................................1/16/17 (no action required)

  • All goals

Item #35. Executive Committee & Financial Oversight (15 min)—Sarah.................................................1/16/17 (approved)

  • Association Re-Alignment

Item #36. Fiscal Update & Budget Priorities (15 min) – Nick Buron & Beth Yoke..................................1/17/16 (no action required)

  • All goals

Item #37. FOY Fundraising Plan for 2017 (15 min)—Jane ......................................................... 12/31/16 (adopted)

  • Fund & Partner Development

Item #38. Leadership Fundraising Proposal (15 min)—Sandra ................................................... 12/12/16 (approved)

  • Fund & Partner Development

Item #39. Proposal to expand Symposium Events (15 min)—Todd & Trixie Dantis .................. 12/18/16 (approved)

  • Fund & Partner Development, Leading the Transformation of Teen Services

Item #40. Updated Research Agenda (15 min)—Crystle ..........................................................................1/16/17 (approved)

  • Leading the Transformation of Teen Services

Item #41. Proposal to Create ALA Liaison (15 min)—Gretchen Kolderup & Sarah .................. 12/20/16 (sent back to committee for further work)

  • Association Re-Alignment

Item #42. Position Paper on Teen Privacy (15 min)—Mary K. Chelton.......................................... 1/3/17 (approved with modifications)

  • Advocacy

Item #43. Re-Envisioning the Mentoring Program (15 min)—Linda Braun ............................... 12/12/16 (approved)

  • Leading the Transformation of Teen Services

Item #44. Measuring the Impact of Volunteers (15 min)—Kate .................................................. 12/20/16 (discussion tabled due to lack of time)

  • Association Re-Alignment, Leading the Transformation of Teen Services

Informational Items – N/A......................................................................(no action required for Information Items)

Item #45. Guidelines for Board Meetings..............................................................................................1/10/17

  • Administrative Task

Item #46. Board Responsibilities for 2017 Conferences –Beth ..................................................................

  • All goals

Item #47. 2018 Nominating Committees Roster – Sandra............................................................ 12/19/16

  • Leading the Transformation of Teen Services

Item #48. 2016 YALSA Donors – Letitia...................................................................................... 12/19/16

  • Fund & Partner Development

Item #49. Coalition to Advance Learning in Archives Libraries & Museums –Beth.................................

  • Leading the Transformation of Teen Services, Fund & Partner Development

Item #50. Communications Report – Anna Lam............................................................................... 1/3/17

  • All goals

Item #51. Continuing Education Report – Linda Braun................................................................ 12/19/16

  • All goals

Item #52. Events & Conferences Report – Nichole....................................................................... 12/19/16

  • All goals

Item #53. Membership Report – Letitia............................................................................................. 1/3/17

  • All goals

Executive Session -- Monday

Item #54. Executive Session (10 min) – Sarah......................................................................................1/10/17

  • Administrative Task

New Business -- Monday

Item #55.YALSA Councilor Midwinter Activities Update (5 min) - Todd...............................................1/10/17 (no action required)

  • Leading the Transformation of Teen Services

Adjournment -- Monday