2015 Annual Conference Agenda & Documents

agenda and documents for YALSA board 2015 annual meeting

YALSA BOARD OF DIRECTORS MEETING AGENDA

JUNE 26 - JUNE 30, 2015, SAN FRANCISCO

YALSA is a national association of librarians, library workers and advocates whose mission is to expand and strengthen library services for teens, aged 12-18. Through its member-driven advocacy, research, and professional development initiatives, YALSA builds the capacity of libraries and librarians to engage, serve and empower teens.

Board I Sat. 1:00 - 5:30 in the Convention Center, room 110N

Board II Sun. 4:30 - 5:30 in the Convention Center, room 110N

Board III Mon. 1:00 - 4:30 in the Convention Center, room 110N

We’ll pause in the agenda to accommodate 10 min. information exchanges with:

AGENDA* – 6/16/15 (learn more about board agendas and documents)

*Please note: times in parentheses are suggestions only

Call to Order

Open Information Forum – 10 minutes allotted at the beginning of each session for visitors or Board members to share information

Adoption of the Agenda -- Saturday

Item #1. Guidelines for Board Meetings (15 min.) – Chris Shoemaker.....................................................6/15/15

  • Administrative task

Item #2. Mission Moment (15 min.) – Beth Yoke....................................................................6/15/15

  • Goal #1 Advocacy & Activism

Consent Items (5 min.) – Saturday

Item #3. Approval of Minutes from 2015 Midwinter – Carrie Kausch......................................... 2/19/15

  • Administrative task

Item #4. YALSAblog Manager Report for Annual – Crystle Martin.............................................. 6/4/15

  • Goal #1 Advocacy, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement

Item #5. YALS Editor Report for Annual – Linda Braun ............................................................... 6/6/15

  • Goal #1 Advocacy, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement

Item #6. JRLYA Editor Report for Annual – Denise Agosto........................................................ 5/29/15

  • Goal #1 Advocacy, Goal #2 Research & Best Practices, Goal #3 Continuous Learning

Item #7. The Hub Manger Report for Annual – Allison Tran ......................................................... 6/8/15

  • Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement

Item #8. Approval of the 2015 – 2016 Committee Task List– Chris.........................................................6/24/15

  • All goals

Item #9. Confirmation of Support for President’s Program– Linda.............................................. 2/24/15

  • Goal #2 Research and Best Practices, #4 Member Recruitment & Engagement

Item #10. Adoption of Teen Programming Guidelines – Hayden Bass............................................ 3/4/15

  • Goal #2 Research & Best Practices

Item #11. Confirmation of Updated Mission for The Hub– Chris.................................................. 4/14/15

  • Goal #2 Research & Best Practices, #3 Continuous Learning, #4 Member Recruitment & Engagement

Item #12. Confirmation of Teen Programming HQ Oversight– Chris............................................... 5/4/15

  • Goal #2 Research and Best Practices, #4 Member Recruitment & Engagement

Item #13. Confirmation of Endowment Transfer Request– Linda.................................................. 5/15/15

  • Goal #5 Capacity Building

Item #14. Confirmation of Filling Board Vacancy– Chris ............................................................. 5/27/15

  • Goal #4 Member Recruitment & Engagement, Goal # 5 Capacity Building

Mega Issue – Saturday

Item #15. Mega Issue Discussion (20 min) – Chris......................................................................................6/16/15

  • How do we ensure that individuals who are hired for teen services positions have the skills and knowledge, as outlined in the Futures Report, they need to be successful?

Action Items – Saturday

Item #16. Pre-Meeting Division Councilor Report (15 min.) – Vicki Emery.................................. 5/26/15

  • Administrative task

Item #17. New Position Papers (15 min.) – Katherine Trouern-Trend.........................................12/30/14

  • Goal #1 Advocacy & Activism, Goal #2 Research and Best Practices

Item #18. Research Agenda Update (15 min.) – Stephanie Barta..................................................... 6/1/15

  • Goal #2 Research and Best Practices

Item #19. Competencies for Librarians Serving Youth Update (15 min.) – Lorraine Squires........... 1/7/15

  • Goal #2 Research and Best Practices

Item #20. Professional Values Document (15 min.) – Lalitha Nataraj............................................ 4/14/15

  • Goal #2 Research and Best Practices

Item #21. Request for Board Action: Teen Mental Health IG (15 min.) – M. Hunt Wilson........... 4/27/15

  • Goal #4 Member Recruitment & Engagement

Item #22. Request for Board Action: Homework Help (15 min.) –J. Schulte-Honstad.................. 6/10/15

  • Goal #2 Research and Best Practices

Item #23. Request for Board Action: Nonfiction Criteria (15 min.)—Marc Aronson.................... 5/18/15

  • Goal #2 Research & Best Practices, Goal #4 Member Recruitment & Engagement

Discussion Items – Saturday (#24 – #26), Sunday (#27 - #29), Monday (#30 - #33)

Item #24. Update from Executive Committee Meetings (15 min) – Chris..................................................6/15/15

  • Administrative task

Item #25. May Chair Reports Debrief (15 min.) – Chris................................................................. 5/28/15

  • All goals

Item #26. Futures Report Implementation Update (15 min.) – Chris................................................ 6/8/15

  • All goals

Item #27. Fiscal Officer Report (15 min.) – Linda......................................................................................6/19/15

  • All goals

Item #28. Targeted Member Recruitment (15 min.) –Linda........................................................... 5/31/15

  • Goal #4 Member Recruitment & Engagement, Goal # 5 Capacity Building

Item #29. Selection & Award Committee Participation Policy (15 min.) –Joy Kim......................... 6/2/15

  • Goal #4 Member Recruitment & Engagement

Item #30. Succession Planning Policy & Procedures (15 min.)– Shannon Peterson.......................... 6/4/15

  • Goal # 5 Capacity Building

Item #31. Collection Development Guidelines (15 min.) –Sarah Sogigian....................................... 6/3/15

  • Goal #2 Research & Best Practices

Item #32. Award & Selection Committee Oversight (15 min.) –Pam Holley & Chris.................................6/22/15

  • Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #33. Evaluation of YALSA Dues Policy & Structure (15 min.) –Linda................................... 6/6/15

  • Goal # 5 Capacity Building

Executive Session -- Monday

Item #34. Executive Session (15 min.)– Chris.............................................................................................6/15/15

  • Administrative Task

New Business -- Monday

Item #35. YALSA Councilor Annual Activities Update (10 min.) - Vicki.................................................6/15/15

  • Administrative Task

Item #36. Adoption & Presentation of Resolutions (15 min.) -- Chris .......................................................6/15/15

  • Goal #4 Member Recruitment & Engagement

Item #37. Installation of New Board Members (10 min.) –Chris & Candice Mack....................................6/15/15

  • Administrative Task

Item #38 Aligning YALS to the Futures Report (15 min.) --Linda....................................6/18/15

2014 – 2015 Board Adjourned -- Monday

Item #39. 2015 – 2016 Board Team Building (20 min.) –Candice & Crystle Martin...................................6/19/15

  • Goal #5 Capacity Building

Informational Items – N/A

Item #40. Preliminary 2016 Conference Information -Beth.................................................................6/16/15

  • Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #41.Board Liaisons for 2015 – 2016 – Candice.................................................................................

  • Administrative Task

Item #42. 2015 – 2016 Presidential Focus – Candice..................................................................................6/15/15

  • Goal #1 Advocacy & Activism, Goal #2 Research & Best Practices

Item #43. Virtual Selection Committee Recommendation– Chris.......................................................6/16/15

  • Goal #4 Member Recruitment & Engagement

Item #44. ALA Accessibility Assembly Update – Liz Burns............................................................ 5/7/15

  • Goal #2 Research & Best Practices

Item #45. Dollar General Grant Update– Emily Weeden...........................................................................6/17/15.

  • Goal #2 Research & Best Practices, Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #46. Communications Update – Anna Lam........................................................................................

  • Goal #1 Advocacy & Activism, Goal #2 Research & Best practices, Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #47. Continuing Education Update – Nicole Munguia.......................................................................6/17/15

  • Goal #3 Continuous Learning, Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #48. Events & Conferences Update – Nichole O’Connor..................................................................6/15/15

  • Goal #2 Research & Best Practices, Goal #3 Continuous Learning; Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Item #49. Membership Update – Letitia Smith...........................................................................................6/17/15

  • Goal #4 Member Recruitment & Engagement, Goal #5 Capacity Building

Adjournment – Monday