Section 1: General

Return to Exploring Human Origins Site Support Notebook Main Page.

Questions/Contact Information

If you have questions about:

Traveling Exhibition Content, Required Local Programs by NMNH Staff:

Briana Pobiner (POBINERB@si.edu, 202.633.1985)

Exhibit Tour:

Lainie Castle (lcastle@ala.org, 312.280.5055)

Shipping, Damage:

Brian Russell (brussell@ala.org, 312.280.5298)

Final Reports:

Colleen Barbus (cbarbus@ala.org, 312.280.5053)

Publicity Review:

Host sites must submit – at least three days before printing or posting – all draft copy of publicity materials to the ALA. Please e-mail drafts to ppoprreview@ala.org.



American Library Association Public Programs Office

50 E. Huron Street

Chicago, IL 60611

Phone: 312.280.5045

Fax: 312.280.5759

publicprograms@ala.org

www.ala.org/programming/

Exhibit Discussion List

Human Origins project directors are members of an online project discussion list. As a member of the discussion list, you will automatically receive any message a member sends to the list. You may send a message to the entire group by sending an e-mail to:

humanorigins@lists.ala.org

To review information about how to manage communication preferences (change e-mail address, set to digest, etc.) visit: www.ala.org/ala/aboutala/offices/ppo/about/ppolist.cfm

The discussion list is a helpful way to:

• Send program updates

• Share ideas, resources, and helpful tips

• Ask questions

• Highlight useful links

• Receive important updates from ALA Public Programs Office staff

Any questions? Contact the ALA Public Programs Office at publicprograms@ala.org



Use of $500 Programming Stipend

Each host site will be awarded a grant of $500 to support public programs related to the exhibition.

  • For example, grant funds may be used for the following costs: Purchase of program supplies; speaker honoraria and travel expenses; publicity expenses for exhibit-related programs not associated with fundraising; acquisition of related books, DVDs, and other media related to the project; program mailing, printing, photocopying, and telephone costs.
  • Grant funds may not be used: to pay for social events, receptions, entertainment, or alcoholic beverages; to pay for insurance for the exhibition; to support indirect costs, i.e., general administrative expenses of any kind, or to purchase equipment

Exhibition Security Guidelines

The exhibition must be displayed in an appropriate and safe environment. An appropriate environment means that the exhibition is not displayed outdoors, in a tent area, or in a temporary building, but in an open area or gallery inside a permanent building. The exhibit should be monitored by staff every 30 minutes during peak periods of use, and every hour during off-peak times. The host should examine the exhibit at the end of each day to determine that all components are in working order and undamaged. Host will report any damage or other important information about the exhibition to ALA as soon as possible after it is observed.



Insurance

The host agrees to maintain responsibility for the condition of the exhibition. Sites will be held responsible for damage to or loss of the exhibition when it is under their control. ALA is not responsible for personal injury or property damage arising from the installation, use, or defective nature of the traveling display.

The host agrees to add an insurance rider in the value of $130,000 on their insurance policy for the time the exhibit is at the host site or arrange to have the exhibition insured under the host site’s comprehensive insurance for $130,000, and to provide a certificate of insurance or letter from an authorized insurance agent to the ALA Public Programs Office no later than 45 days prior to the exhibit opening day at the host site. Sites should insure the exhibition for seven days prior to and seven days following the exhibition display dates.

Please note: the programming stipend may not be used to pay for insurance coverage.

Americans with Disabilities Act

The Americans with Disabilities Act (ADA) (PL 101-336), which went into effect in July 1992, guarantees that people with disabilities shall have equal access to employment, public services and accommodations, transportation, and telecommunications services.

As public service providers, exhibition host sites must make reasonable efforts to give disabled people the same access to information, programs, and resources enjoyed by those who are not disabled.

Each host site on the tour will have varying capabilities for providing equal access to disabled people. We urge you to do as much as you reasonably can to make programs accessible to the disabled population.

Local or regional agencies which are responsible for services for the disabled may be helpful.

We offer the following suggestions to enhance the accessibility of your programs:

  • Allow space for wheelchairs in program spaces.

  • Prepare a large-print version of publicity materials and program handouts.

  • Provide for signing at programs.

  • Provide audio versions of texts used in programming.

Return to Exploring Human Origins Site Support Notebook Main Page.