Section 5: Logistics

• Logistics Checklist
• Exhibit Shipping and Receiving
• Exhibit Packing and Repacking Instructions
• Exhibit Assembly Instructions
• Exhibit Panel Order (PDF)
• Condition Report Form
• Required Programming Form
• Dust Bowl NEH Audience Evaluation Form
• Final Report Form

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Logistics Checklist

• Shipper contacts host site to arrange for convenient exhibit delivery and pick-up time.

• Check the condition of the exhibit as you unpack crates. If any exhibit parts or materials are missing or damaged, please notify ALA immediately.
  
  
• Once the exhibit is set-up, please return a completed Condition Report form to ALA.
  
  
• The first date in the itinerary is the last day the shipper is allowed to deliver the exhibit, although it might arrive before that date. When you are planning exhibit openings, remember that you might not receive the exhibit until the first date in the itinerary, and you will need at least a day or two to set it up.
  
  
• The last date in the itinerary is when the exhibit must close. In most cases, the closing date is a Friday. Host sites are asked to have the exhibit packed up and ready to go by the following Monday, so please allow time to repack it.

• Complete a final report form within 30 days of the closing of the exhibition.

Exhibit Shipping and Receiving

The shipping for your exhibit is managed by Craters & Freighters of Chicago. Gordon Paul of Craters & Freighters will contact you to arrange for delivery and pick-up of the exhibit. All shipping costs will be billed to and paid by the ALA Public Programs Office – host sites are not responsible for shipping costs.

Please be sure you have provided ALA with an accurate shipping address – PO boxes are not acceptable. Also, please let us know of any special instructions (i.e. delivery times, parking restrictions, etc.).

Once you receive the exhibit, please complete a Condition report (available in the online site support notebook, under “Logistics”) and return to ALA within 48 hours of receiving the exhibit.

Important exhibit display information: The first day of your exhibit display period is a Wednesday. This is the last day for the shipper to deliver the exhibit to you. Please do not plan programs on Wednesday. You can schedule programs for Thursday evening, but please do not plan programs early on Thursday in case of delivery problems (they are rare, but do happen). Friday openings and programs are the best, but you may open the exhibit whenever it suits your local schedule.

The last date in your exhibition period is a Friday, which should be the closing date for the exhibition (you may close the exhibit earlier if you wish). Sites should have the exhibition dismantled and ready for pick-up on the Monday after the exhibition closes. This does not mean the shipper will always pick up the exhibit on Monday, but the exhibit should be ready to go on Monday morning.

Please contact ALA with any questions about exhibit shipping.

Exhibit Unpacking and Repacking Instructions (PDF)

Exhibit Unpacking and Repacking Instructions

Exhibit Assembly Instructions (PDF)

Exhibit Assembly Instructions (PDF)

Exhibit Panel Order (PDF)

Exhibit Panel Order (PDF)

Condition Report Form

Dust Bowl Condition Report Form

Required Programming Form

Required Programming Form (Word)

Dust Bowl NEH Audience Evaluation Form

The NEH has requested that all sites distribute and collect audience evaluation forms for Dust, Drought, and Dreams Gone Dry.

The evaluation form is two pages long and can be printed on both sides of one 8 ½ x 11 sheet.

Please distribute this form to exhibition visitors and to participants in your public programs.

Collect the forms and mail or e-mail them at the end of your exhibition display period to:

Karen Kenton

Senior Program Officer

Division of Public Programs

National Endowment for the Humanities

400 Seventh Street, SW

Washington, DC 20506

kkenton@neh.gov

Download audience evaluation form (Word)

Final Report Form

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