Revisions and Moderation

Revisions: Managing Award Versions in Awards and Grants

As you finish your Award Update, scroll down to Revision information. Please include a brief note in the Revision log message field that reflects the nature of your revision, in case future authors need to quickly understand your updates. It is the way version history on the Award is tracked for future reference. You may notice that the default setting is for your revision to go into pending mode and not be published until you approve the updates. If you are only correcting typos and are not adding any new award information, change the radio button to “modify current revision, no moderation.

However, if you are adding new, updated award information, you can select Create new revision, no moderation to make your update visible on the next Cron run, which can take up to 4 hours, depending on the section of the site. That way your update can be recorded. No further steps will be needed for your changes to be visible to the public.

Why Can't I see my Award Updates?

The default setting is for your revision to go into pending mode and not be published until you approve the updates. To moderate and approve your changes, see the section on Moderate Award Updates below.

Can I Immediately Publish Updates to my Award?

Yes. If you are adding new, updated award information, select Create new revision, no moderation to make your update visible on the next Cron run, which can take up to 4 hours, depending on the section of the site. That way your update can be recorded. No further steps will be needed for your changes to be visible to the public.

Moderate Award Updates

Now that the updates to the award is now in pending status, you will need to follow these steps to moderate and approve the updates so they publish on the site:

Step 1:View Draft/Pending Revision

To start, navigate to the award and choose the Revisions tab to see the draft update in pending status. It will appear in pink.

Step 2: Confirm Publishing of Update

When you click the link of the pending revision, you will be able to choose the Publish command from the Revision operations tab. It will default to the current date and time which you can edit if you wish the award to be published at a time and date no earlier than what you enter.

Step 3: View Publish Acknowledgement

Once you publish, you should see the scheduling notification (green bar) at the top. Keep in mind, Cron has to run for it to appear live on the site, so changes to do not apply instantaneously and can take up to 4 hours to appear after published.