New Members Round Table (NMRT) Handbook (under construction)

Handbook (under construction)

Need to be reviewed/removed from site:

https://wikis.ala.org/nmrt/index.php/Handbook
https://www.ala.org/ala/nmrt/handbook/nmrtcommittees/Default4076.htm
https://www.ala.org/ala/nmrt/handbook/Handbook_-_Table_of_Contents.htm - linked under Constitution & Bylaws

About NMRT

Goals
History

Division of Responsibilities & Past Officers

Constitution and Bylaws

Budget

Budget Overview
ALA Charged Expenses
Out-of-Pocket Expenses
Making Changes to the Budget

Policies, Procedures, Guidelines, and Forms

Forms
NMRT Candidate History
Policies and Guidelines
Reports to be Submitted by Board Members
Reports to be Submitted by Chairs
Reports to be Submitted by Liaisons

Board Members and Timetables of Activities

President
Vice-President/President-Elect
Treasurer
Secretary
Past President
Leadership Development Director
Member Services Director
Networking Director
Outreach Director
NMRT Councilor
Parliamentarian

NMRT Committees

Annual Conference Local Information Committee
Annual Social Committee
Awards Committee
Communications Committee
Endnotes Committee
Governance & Handbook Committee
Information & Content Committee
Liaison Coordination & Support Committee
Membership Promotion, Diversity, & Recruitment (MPDR) Committee
Mentoring Committee
Nominating Committee
Online Programs Committee
Orientation Committee
President's Program and Membership Meeting
Resumé Review Service Committee
Student and Student Chapter Outreach (SASCO) Committee
Vice Presidential Planning Committee

Archived Google Drive Handbook

Goals

To structure formal opportunities for involvement and/or training for professional association committee experiences on the national, state, and local levels.
To provide a wide variety of programs to assist, encourage, and educate people who are new to the Association and the profession.
To offer a variety of leadership training and opportunities to help those approaching the end of their NMRT eligibility to make the transition to future positions in the Association and the profession; and
To develop and implement ongoing programs for library school students that encourage professional involvement and networking.

Last Reviewed: March 2019; Last Revised October 2016

History

The New Members Round Table (NMRT) was established as the Junior Members Round Table (JMRT) in 1931 by an informal group meeting at the American Library Association (ALA) Annual Conference in New Haven, Connecticut. It became an official part of ALA in 1941 when its constitution and by-laws were adopted at the Boston conference. Maria Leavitt, Chair of the ALA Membership Committee, saw the need in 1931 for an organization within ALA for newcomers into the library profession. At that time, new members had little opportunity for activity in the work of the Association, so many young professionals were not joining ALA. JMRT was conceived as a training ground to promote a greater feeling of responsibility for the development of library service and librarianship. It was established as a discussion group to get the young librarians to join ALA and help orient them to their profession.

The new JMRT members were eager for involvement and immediately undertook two projects. The first was a compilation of a subject index to the literature of the library field to supplement "Cannon's Bibliography of Library Economy, 1876-1920." This project was published by ALA as Library Literature, 1921-1932. The second was a survey concerning the effectiveness of library education.

Members of JMRT also began to be published with the cooperation of the H. W. Wilson Company. A monthly department in the Wilson Bulletin, "Junior Librarians Section," started in February, 1936, with Round Table members submitting articles and news. Educational pamphlets were also prepared for Wilson, the first ones on periodical indexes in 1937, and later on the card catalog in 1946.

Some other projects JMRT was involved with over the years include essay contests, a duplicate magazine exchange program, a local indexes project to make a union list of indexes of all types in libraries in the United States, exchanges of librarians, a project to aid European libraries damaged in World War II, and professional development grants. During the last 60 years JMRT/NMRT has been an active campaigner to stimulate methods of continuing education in the library field.

JMRT was also involved in the early years with helping new librarians become introduced to the profession. The Staff Orientation Committee was created in 1940 to consider the problems of a young librarian entering their first job, and to recommend methods to make the transition easier.

Soon after JMRT was founded, it had nearly 200 members, but quickly grew to 1200 by 1939. This was not sustained, however, and membership fell during the 1950s. This occurred even with new attempts to involve young librarians in ALA, including the development of a placement service in 1952 that listed job openings and made them available to JMRT members. A newsletter was also published at this time, providing information on state and local chapters and ALA conferences.

Low membership totals continued into the 1960s, with less than 200 active members in 1961. These totals did begin to rise through the 1960s, with 300 members in 1966 and 500 by 1969. This was a trend shared by ALA as a whole, which had 23,000 members in 1959 and nearly 37,000 a decade later. In response to this increased membership, JMRT greatly expanded its number of organized committees. This allowed young professionals to have more opportunities for involvement in ALA and the library profession. Before 1970, JMRT members primarily had only ALA committees on which to serve, because of the lack of committees sponsored by the Round Table. This situation changed dramatically in 1971, when JMRT grew to a total of 17 committees. This number rose to 20 by 1981 and to 25 in 1991. Some of the committees founded during this twenty year period include the Committee on Governance (1971); Olofson Memorial Award (1972); Handbook (1975); Archives, Membership Meeting, and Midwinter Activities (1977); and Exhibitor Contact and Relations, President's Program, and Scholarship (1983).

By 1971 JMRT had grown larger not only in size, but also in the scope of its mission. In addition to its original goals, it now sought to actively assist in the recruitment of qualified persons for the library profession. By 1983, the growth of JMRT continued, with 850 members; by 1991, over 900 members had joined the newly renamed New Members Round Table.

During this time of growth, a newsletter was again being published to promote JMRT and keep its members informed on ALA activities. Newsnotes (1966-71) and its successor Footnotes(1971- ) are the newsletters that have been put out by JMRT/NMRT. A second publication, Cognotes, issued each year at the ALA Annual Conference since 1972, serves to inform people in attendance at the Annual and Midwinter conference about meetings, events, and program changes. This is another way in which NMRT contributes to ALA and assists their fellow librarians. Cognotes is no longer issued by NMRT, but the name remains: the “COG” in Cognotes is an acronym for the Committee on Governance of JMRT [16].

The sweeping technological changes that occurred in the first decade of the 21st century have transformed how NMRT members collaborate and participate within the organization. The NMRT-L discussion listserv has allowed members to communicate with one another through email since 1997 [2]. The NMRT Board members (NMRTBD) listserv facilitates communication amongst Board Members and Committee Chairs and allows them to take part in email-based NMRT Board Meetings [13]. Another helpful resource for those interested in gaining writing experience is the NMRT New Writers List, NMRT Writer, where calls for papers and other writing opportunities are posted and general discussions about writing take place [14]. By the fall of 2003, Footnotes began publishing their quarterly newsletter by way of email [3]. Since 2007, ALA Connect has provided NMRT members, and committee groups, a forum for online collaboration, discussion, and information sharing [4]. An official NMRT wiki was created in 2008 and NMRT Notes: Blog of the New Members Round Table of ALA began in June 2009 [5]. NMRT has also maintained a presence on popular social networking sites such as Facebook, Twitter, LinkedIn, and Flickr [6]. Most recently, Endnotes: The Journal of the New Members Round Table, an online journal, was launched in May 2010 to provide new librarians and members of the Round Table opportunities to publish scholarly work in a peer reviewed publication. Endnotes was realized through the efforts of the former NMRT Scholarship, Research, and Writing Committee which was created in 2006 [7].

In 2002, the Documents Digitization Taskforce committee, later renamed the Archives Committee, began to reflect on the importance of preserving the institutional history of NMRT and devised new policies to preserve its organizational memory. This committee digitized official NMRT records as far back as the 1970s, and adopted a forward-thinking approach to preserving “born digital” records such as emails, listservs, and online publications [1]. These records are now accessible to all members in the searchable Archives database on the NMRT Popular Resources web page [15].

The myriad new ways of collaborating on the aforementioned forums have fostered new programs in NMRT. Career and Conference Mentoring Programs, created in 2003, pair seasoned professionals with new librarians in a “learn and give” experience for both librarians to help new librarians learn how to build their careers and to make the most of their conference experience [8]. A Resume Review Service, which is also available year-round by email, provides a valuable service at ALA national conferences, in which seasoned professionals volunteer their time and offer invaluable advice to new librarians in scheduled one-on-one, in person meetings.

In the last decade, NMRT committees have worked diligently to offer a variety of social networking and learning opportunities at ALA conferences. Just a few of these events include socials, travel scholarships, a resume review service, and NMRT orientation sessions to help new members get the most out of national conferences. Since the 1970s, the NMRT Professional Development Grant and Shirley Olofson Memorial Award have aided new members to help defray the cost of attending a national conference [10]. The Student Chapter of the Year Award, also awards student chapters stipends to encourage student involvement in the organization, and to assist students financially with conference attendance [12]. The New Members Round Table celebrated its 75th anniversary in 2006 with a growth in membership which exceeded 1,800 members and an expansion to 28 committees [9]. Several new committees that have been created in the past decade, include: the Web Committee, Resume Review Service, Liaison Coordination and Support Committee (2003), Endnotes Committee (2005), Annual Program Committee (now called NMRT Online Programs Committee), Online Discussion Forum Committee, and the Membership, Promotion, Diversity & Recruitment Committee, Annual Conference Professional Development Attendance Award Committee (previously the Marshall Cavendish Award Committee), LLAMA/NMRT Joint Committee on Collaboration, and the Annual Social Committee [11].

Over the last 75 years, NMRT has developed from a small discussion group of young professionals to a large organization with many state affiliate chapters and members who are participating in a vital, healthy, and active association. Since its formation, NMRT has been the key for many to first find a niche in the organization of ALA, a place where they can begin to develop a career through involvement and participation with their peers in the library profession.

As in 1931, when Junior Members Round Table was first conceptualized, the goals remain the same: to provide new members opportunities for participation within ALA, a forum for discussion to orient new members to the profession, and to promote a greater feeling of responsibility for the development of librarianship.

References

[1] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/footnotes_august_2002/footnotes_aug2002.pdf

[2] http://lists.ala.org/wws/arc/nmrt-l

[3] http://lists.ala.org/wws/arc/nmrt-l/2003-08/msg00089.html

[4] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/february2007a/nmrtpresmessagefeb07.cfm

[5] http://wikis.ala.org/nmrt/index.php/Main_Page

[6] http://www.ala.org/ala/mgrps/rts/nmrt/socialnetworking/index.cfm and http://www.nmrt.ala.org/notes/?m=200906

[7] http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/schres/endnotesvol1is1/editorialinfo.pdf

[8] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/footnotes_april_may_2003/NMRT_footnotes_apr03.pdf

[9] http://www.ala.org/ala/mgrps/rts/nmrt/news/footnotes/august2006ab/nmrtpresidentAug2006.cfm

[10] http://www.ala.org/ala/mgrps/rts/nmrt/initiatives/applyforfunds/3mawardinformation.cfm

[11] http://wikis.ala.org/nmrt/index.php/Section_4:_Committees

[12] http://wikis.ala.org/nmrt/index.php/Student_Chapter_of_the_Year_Award_Committee

[13] http://lists.ala.org/wws/info/nmrtbd

[14] http://lists.ala.org/wws/info/nmrtwriter

[15] http://www.ala.org/ala/mgrps/rts/nmrt/popularresources/index.cfm

[16] http://www.ala.org/conferencesevents/cognotes

Last Reviewed: March 2019; Last Revised: May 2011

Division of Responsibilities: Officers, Directors, Chairs, and Liaisons

President

Governance & Handbook Committee
Liaison Coordination & Support
President's Program and Membership Committee

Vice-President/President Elect

Vice Presidential Planning Committee

Immediate Past President

Nominating Committee

Treasurer

NMRT Budget
Assistant Treasurer
ALA Budget Analysis & Review Committee (BARC)

Secretary

Archives Committee
Web Committee

Councilor

ALA Council

Member Services Director

Communications Committee
Endnotes Committee
Mentoring Committee
Resume Review Service Committee

Networking Director

Annual Conference Local Information Committee
Online Programs Committee
Orientations Committee

Outreach Director

Membership Promotion, Diversity & Recruitment (MPDR) Committee
Student and Student Chapter Outreach Committee (SASCO)

Leadership Development Director

Annual Social Committee
Awards Committee

Last Reviewed: March 2019; Last Revised: March 2019

Past NMRT Officers - Can we link to this list from its own webpage? That might be easier to manage and update, plus doesn't make the page so long.

Note: There was no councilor before 1999. The organizational structure was revamped in 1999-2000, so the names of the director positions are different. The Affiliate’s Council President was a voting member of the Executive Board until the Council was disbanded in 1997.

2021-2022

President: Dani Brecher Cook

Vice President: Annice Sevett

Treasurer: Ms. Cara Mia Calabrese

Secretary: Catherine G. Austin

Past-President: Jennifer Christine Wilhelm

Director: Lizzy Boden

Networking Director: Julie Gabb

Outreach Director: Veronica Leigh Milliner

Director: Mrs. Michelle Poston Osborne

NMRT Councilor: Ms. Christina Rodriques

ALA Executive Board Liaison: Dr. Karen G. Schneider

2020-2021

President: Jennifer Christine Wilhelm

Vice President: Dani Brecher Cook

Treasurer: Mr. Dylan Burns

Treasurer Assistant: Ms. Cara Mia Calabrese

Secretary: Ms. Deborah Dolores Allman

Past-President: Nicole LaMoreaux

Networking Director: Julie Gabb

Outreach Director: Veronica Leigh Milliner

Director: Arieh Down Ress

Leadership Development Director: Annice Sevett

Member Services Director: Ms. Madison Elizabeth Sullivan

NMRT Councilor: Ms. Christina Rodriques

Parliamentarian: Sara Jurek

ALA Executive Board Liaison: Dr. Karen G. Schneider

2019-2020

President: Nicole LaMoreaux

Vice President: Jennifer Christine Wilhelm

Treasurer: Mr. Dylan Burns

Secretary: Dr. Abigail Leigh Phillips

Past-President: Mrs. Nicole Spoor

Director: Dani Brecher Cook

Director: Arieh Down Ress

Leadership Development Director: Annice Sevett

Member Services Director: Ms. Madison Elizabeth Sullivan

NMRT Councilor: Ms. Christina Rodriques

2018-2019

President: Mrs. Nicole Spoor

Vice President: Nicole LaMoreaux

Treasurer: Mr. Dylan Burns

Secretary: Jennifer Christine Wilhelm

Past-President: Mandi Goodsett

Director: Dani Brecher Cook

Outreach Director: Veronica Leigh Milliner

Director: Ms. Christina Rodriques

Member Services Director: Ms. Madison Elizabeth Sullivan

NMRT Councilor: Mr. JP Porcaro

ALA Executive Board Liaison: Andrew K. Pace

2017-2018

Vice-President: Nicole Spoor

Past-President: Kate Kosturski

President: Mandi Goodsett

Treasurer: Lesley Looper

Secretary: Melanie Kowalski

Leadership Development Director: Veronica Leigh Milliner

Member Services Director: Julia Frankosky

Networking Director: TJ Szafransky

Outreach Director: Ariana Santiago

Councilor: JP Pocaro

Parliamentarian: Kirsten Hostetler

2016-2017

President: Kate Kosturski

Past President: Kirby McCurtis

Vice-President/President Elect: Mandi Goodsett

Secretary: Nicole Lamoreaux

Treasurer: Easter DiGangi

Assistant Treasurer/Treasurer-Elect: Lesley Looper

Leadership Director: Nicole Spoor

Member Services Director: Julia Frankosky

Networking Director: T.J. Szafranski

Outreach Director: Ariana Santiago

Parliamentarian: Elizabeth A. M. Howard

Councilor: JP Porcaro

2015-2016

President: Kirby McCurtis

Past President: Megan Hodge

Vice-President/President Elect: Kate Kosturski

Secretary: Karen Doster-Greenleaf

Treasurer: Easter DiGangi

Assistant Treasurer/Treasurer-Elect:

Leadership Director: Nicole Spoor

Member Services Director: Margaret Howard

Networking Director: Tinamarie Vella

Outreach Director: Kelly Trowbridge

Parliamentarian: Elizabeth Howard

Councilor: Rachael Altman

2014-2015

President: Megan Hodge

Past President: Emily Prather-Rodgers

Vice-President/President Elect: Kirby McCurtis

Secretary: Mandi Goodsett

Treasurer: Jonathan Lu

Assistant Treasurer/Treasurer-Elect: Easter DiGangi

Fundraising Coordinator: Cory Lampert

Leadership Director: Kate Kosturski

Member Services Director: Kari Weaver

Networking Director: Tinamarie Vella

Outreach Director: Kelly Trowbridge

Parliamentarian: Margaret Howard

Councilor: Rachael Altman

2013-2014

President: Emily Prather-Rodgers

Past President: Janel Kinlaw

Vice-President/President Elect: Megan Hodge

Secretary: Kirby McCurtis

Treasurer: Jonathan Lu

Fundraising Coordinator: Cory Lampert

Leadership Director: Kate Kosturski

Member Services Director: Kari Weaver

Networking Director: Barbara Lewis

Outreach Director: Bohyun Kim

Councilor: Susan Jennings

2012-2013

President: Janel Kinlaw

Past President: Linda Crook

Vice-President/President Elect: Emily Prather-Rodgers

Secretary: Jessica Pryde

Treasurer: Jonathan Lu

Fundraising Coordinator: Curtis Brundy

Leadership Director: Megan Hodge

Member Services Director: Coral Sheldon-Hess

Networking Director: Barbara Lewis

Outreach Director: Bohyun Kim

Councilor: Susan Jennings

2011-2012

President: Linda Crook

Past President: Deana Groves

Vice-President/President Elect: Janel Kinlaw

Secretary: Rebecca K. Miller

Treasurer: Veronica L. C. Stevenson-Moudamane

Fundraising Coordinator: Curtis Brundy

Leadership Director: Megan Hodge

Member Services Director: Coral Sheldon-Hess

Networking Director: Julie Kane

Outreach Director: Cory Lampert

Councilor: Susan Jennings

2010-2011

President: Deana Groves

Past President: Courtney Young

VP/Pres. Elect: Linda Crook

Secretary: Janel White

Treasurer: Nancy Snyder-Gibson

Assistant Treasurer: Veronica L.C. Stevenson-Moudamane

Fundraising Coordinator: Amanda Roberts

Leadership Director: Amy Harmon

Member Services Director: Emily Love

Networking Director: Julie Kane

Outreach Director: Cory Lampert

Councilor: Jenny Emanuel

2009-2010

President: Courtney Young

Past President: Laurel Bliss

VP/Pres. Elect: Deana Groves

Secretary: Amanda Ros

Treasurer: Nancy Snyder-Gibson

Fundraising Coordinator: Amanda Roberts

Leadership Director: Amy Harmon

Member Services Director: Emily Love

Networking Director: Linda Crook

Outreach Director: Erin Ellis

Councilor: Jenny Emanuel

2008-2009

President: Laurel Bliss

Past Pres.: Nanette Donohue

VP/Pres. Elect: Courtney Young

Secretary: Maureen Barry

Treasurer: Amy Gonzalez Ferguson

Assistant Treasurer: Nancy Snyder-Gibson

Fundraising Coordinator: TBA

Leadership Director: Anne Robert

Member Services Director: Dawn Lowe-Wincentsen

Networking Director: Linda Shippert

Outreach Director: Erin Ellis

Councilor: Jenny Emanuel

2007-2008

President: Nanette Donohue

VP/Pres. Elect: Laurel Bliss

Past Pres.: Amanda J. Roberts

Secretary: Akeisha Heard

Treasurer: Amy Gonzalez Ferguson

Councilor: Courtney L. Young

Outreach Director: Samantha Hines

Networking Services Director: Sally Bickley

Member Services Director: Dawn Lowe-Wincentsen

Leadership Development Director: Anne Robert

Parliamentarian: Alice Daugherty

2006-2007

President: Amanda Roberts

VP/Pres. Elect: Nanette Donohue

Past Pres.: Nadine Flores

Secretary: Kara Whatley

Treasurer: Catherine Collins

Assistant Treasurer: Amy Ferguson

Councilor: Courtney L.Young

Networking Services Director: Sally Bickley

Member Services Director: Katie Dunneback

2005-2006

President: Nadine Flores

VP/Pres. Elect: Amanda Roberts

Past Pres.: Sally Gibson

Secretary: Jeannette Ho

Treasurer: Catherine Collins

Councilor: Courtney L.Young

Outreach Director: Nanette Wargo Donohue

Networking Services Director: Michelle S. Millet

Member Services Director: Laurel Bliss

Leadership Development Director: Laura Kortz

Parliamentarian: Tanzi Sutton

2004-2005

President: Sally Gibson

VP/Pres. Elect: Nadine Flores

Past Pres.: Beth Kraemer

Secretary: Ihsia Hu

Treasurer: Bill Jenkins

Assistant Treasurer: Catherine Collins

Councilor: Stacey Shoup

Leadership Director: Shelly McCoy

Outreach Director: Tanzi Merritt

Networking Services Director: Laurel Bliss

Member Services Director: Laura Kortz

2003-2004

President: Beth Kraemer

VP/Pres. Elect: Sally Gibson

Secretary: Chrissie Anderson Peters

Treasurer: William Jenkins

Councilor: Stacey Shoup

Outreach Director: Shelly McCoy

Networking Services Director: Nadine Flores

Member Services Director: Marilyn Ochoa

Leadership Development Director: Sara Morris

2002-2003

President: Joseph Yue

VP/Pres. Elect: Beth Kraemer

Secretary: William Armstrong

Treasurer: William Jenkins

Councilor: Stacey Shoup

Outreach Director: Nadine Flores

Networking Services Director: Shannon Tennant

Member Services Director: Sally Gibson

Leadership Development Director: Erik Drake *(Resigned. Recorded in December 12, 2002 minutes.)

2001-2002

President: Dora Ho

VP/Pres Elect: Joseph Yue

Secretary: Sigrid Kelsey

Treasurer: Mary Anne Hansen

Councilor: Ann Snoeyenbos

Outreach Director: Shannon Tennant

Networking Director: Susanna Van Sant

Member Services Director: Ann Dykas

Leadership Development Director: Erik Drake

2000-2001

President: Christine Shupala

VP/Pres. Elect: Dora Ho

Secretary: Joseph Yue

Treasurer: Mary Ann Hansen

Councilor: Ann Snoeyenbos

Outreach Director: Alison Hopkins

Networking Director: Victor Schill

Member Services Director: Susanna Van Sant

Leadership Development Director: Ann Dykas

1999-2000

President: Priscilla Shontz

VP/Pres. Pres. Elect: Christine Shupula

Secretary: Dennis Wilson

Treasurer: Laura Lucio

Councilor: Ann Snoeyenbos

Outreach Director: Beth Jedlicka

Networking Director: Melissa Becher

Member Services Director: Jimmie Lundgren

Leadership Development Director: Dora Ho

1998-1999

President: Linda Golian

VP/Pres. Elect: Elect: Priscilla Shontz

Secretary: F. Ann Dykas

Treasurer: Laura Lucio

Director of Conference Arrangements: Alesia McManus

Director of Liaisons: Melissa Becher

Director for Membership, Awards, and Continuing Education (MACE): Paula Hering

Director for Publications and Public Relations: Chris Shupala

1997-1998

President: Ann Snoeyenbos

VP/Pres. Elect: Linda Golian

Secretary: Antoinette Nelson

Treasurer: Carol Ritzen Kem

Director for Conference Arrangements: Nancy George

Director for Liaisons: Beth Jedlicka

Director for Membership, Awards, and Continuing Education (MACE): Paula Hering

Director for Publications and Public Relations: Priscilla Shontz

1996-1997

President: Laura Sill

VP/Pres. Elect: Ann Snoeyenbos

Secretary: Nancy George

Treasurer: Carol Ritzen Kem

Director for Conference Arrangements: Paula Hering

Director for Liaisons: Kimberley Robles

Director for Membership, Awards, and Continuing Education (MACE): Anne Greenspan

Director for Publications and Public Relations: Bob Wick

Affiliates Council President: Beth Jedlicka

1995-1996

President: Elaine Yontz

VP/Pres. Elect: Laura Sill

Secretary: Liz Brown

Treasurer: Mary Jo Howard

Director for Conference Arrangements: Michael Samson

Director for Liaisons: Kimberley Robles

Director for Membership, Awards, and Continuing Education (MACE): Suzanne Byron

Director for Publications and Public Relations: Bob Wick

Affiliates Council President: Jonathan Mamer

1994-1995

President: Elizabeth (Betsy) Fordon

VP/Pres. Elect: Elaine Yontz

Secretary: Angela Jones

Treasurer: Mary Jo Howard

Director for Conference Arrangements: Darlene Nichols

Director for Liaisons: Suzanne Byron

Director for Membership, Awards, and Continuing Education (MACE): Laura Sill

Director for Publications and Public Relations: Michael Coleman

Affiliates Council President: Ann Snoeyenbos

Last Reviewed: May 2017; Last Revised: May 2022

NMRT Budget

ALA Fiscal Year

The ALA fiscal year is September 1-August 31.

Budget Overview

Files to the current and the past year's budget are attached below. A new NMRT Archives database is forthcoming. Prior years' budgets will be located there when it is completed.

2015-2016 NMRT Budget

2014-2015 NMRT Budget

2013-2014 NMRT Budget

2012-2013 NMRT Budget

2011-2012 NMRT Budget

2010-2011 NMRT Budget

2009-2010 NMRT Budget

2008-2009 NMRT Budget

2007-2008 NMRT Budget

2006-2007 NMRT Budget

2005-2006 NMRT Budget

2003-2004 NMRT Budget

Committee budgets are listed under the title of their Supervising Board Member.

ALA Charged Expenses

If your committee uses services provided by ALA, NMRT will be charged for the expenses. The following are some examples of ALA charged expenses.

Mailing
Printing
Conference Equipment
Catering for Conference Events
Grants/Scholarships/Awards

To arrange for ALA charged expenses, contact Kim Redd (klreed@ala.org), NMRT’s ALA Staff Liaison. Copy the NMRT Treasurer and your Supervising Board Member on all correspondence.

Out-of-Pocket Expenses

Get approval for the expense from the NMRT Treasurer and your supervising board member.
Save all receipts and make 2 copies.
Contact the NMRT Treasurer for the Account Number.
Complete the Reimbursement/Check Request form and the Non-Member Expense Form. The form must be submitted by August 1 for expenses incurred during the fiscal year.
Mail the original Non-Member Expense form and receipts to the following address.

Kimberly Redd

Program Officer

American Library Association

50 E. Huron St.

Chicago, IL 60611-2729

Email a copy of the form and receipts to the NMRT Treasurer at nmrt.treasurer@gmail.com
Keep 1 copy of the form and receipts for your own records.

Making Changes to the Budget

A draft NMRT budget is approved during Midwinter. Any major NMRT budget changes happen during Midwinter. Any Chair or Board member may request either an increase or decrease to their funding for the next year during that time. It is very important for the Chair or Board member to defend their proposed budgetary needs and participate in the budget consideration process to ensure the committee has funds in the future. Any proposals to change the budget are to be submitted to the Treasurer no later than two weeks prior to a conference.

Any proposals for minor changes to the NMRT draft budget are to be submitted to the Treasurer no later than two weeks prior to Annual. Again it is very important for Chair or Board members to defend their proposed funding needs and participate in the budget discussion process. The final budget is approved during Annual and is then presented to the membership at large.

It is very important for committee Chairs to participate in the budget process, as they are on the front lines in spending NMRT funds, knowing firsthand what funds are needed. Supervisory Board Members need to communicate very clearly in regards to what the Chairs’ financial needs are and be sure to defend their positions during conferences.

Last Reviewed: March 2019; Last Revised: February 2016

Note: The Midwinter Meeting was retired in 2021.

President

Term of Office

Elected as Vice President/President-Elect, serving one year as President and one year as Past President.

Purpose

The purpose of the NMRT President is to oversee and coordinate all NMRT activities, dividing direct responsibility among all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA.

Officers and Committees President Supervises

Governance, Liaison Coordination & Support, President’s Program

President's Supervising Officer

None

Major Responsibilities

Serve as presiding officer.
Represent NMRT as its chief executive officer.
Hold Executive Board meetings as needed through the year, but at least one at Midwinter and one at Annual. For the past few years there have also been Board meetings in the fall and spring, held virtually.
Appoint committee chairs and members as needed or requested by the NMRT Executive Board.
Coordinate all NMRT activities, ensuring that they are in line with the stated mission and goals of ALA/NMRT.
Maintain close contact with the officers and ALA Staff Liaison and with NMRT chairs as appropriate.
Read all correspondence concerning NMRT, delegating responsibility to the appropriate officer or committee chair.

Procedures Used to Accomplish Major Responsibilities

Maintain individual files on all officers and committees including reports, correspondence, and telephone conversation summaries.
Examine goals and objectives as reflected in reports from officers and chairs.
Attend as many NMRT meetings/programs as possible during Midwinter and Annual Conferences.
Acknowledge NMRT's corporate sponsors throughout the year in writing and through personal visits to exhibits.
Throughout the year, send any updates in the committee rosters to the NMRT Staff Liaison, and Vice President, as well as supervising board members and committee chairs.

Contact People for Accomplishing Objectives

NMRT Vice President/President-Elect
NMRT Staff Liaison
NMRT Officers
NMRT Committee Chairs
ALA Executive Board Liaison
ALA Membership Committee
ALA Chapter Relations Office

Types of Recordkeeping

The President maintains print or electronic copies of all correspondence, time tables from the Conference Arrangements Office, files on committees, and their correspondence and reports.

Correspondence and Copies

NMRT Vice-President: Copies of everything.
NMRT Treasurer & Fundraiser: Copies of everything related to NMRT finances.
NMRT Officers: Copies of correspondence dealing with committees under their guidance.
NMRT Staff Liaison: Copies of selected correspondence; for example, letters sent to other units of ALA, all correspondence regarding NMRT finances.

Reports and Dates for Submitting Reports

The NMRT President prepares:

Board Member Planning Report, Progress Report, and Final Report
A President's column for each issue of Footnotes
An annual report for the fiscal year

Reminders and Helpful Hints

Procedures for meeting above deadlines:

Refresh your memory of the NMRT Handbook, the NMRT Constitution and Bylaws, and the ALA Policy Manual.
Establish contact with the ALA Staff Liaison and call on them when questions arise.
Maintain a close working relationship with the Vice President.
Be careful to conform to all ALA deadlines, especially those for conference planning, budget submission, and elections.
Start work on Footnotes columns several weeks before they are due.
Keep up with correspondence as it comes in.
To ensure accuracy and completeness, prepare a written record of each phone conversation as soon as possible.
- Budget: The President should display a great degree of fiscal responsibility and encourage others to do likewise. Encourage the NMRT Treasurer to provide you with a regular report broken down by committee.
- Save email addresses of all officers and chairs in your electronic address book to save time. Create an email filing system that will allow you to easily find messages as needed.
- Work closely with the Parliamentarian if you need assistance with Parliamentary Procedure. ALA uses Sturgis, which allows a lot of freedom to conduct business in a way that makes sense for the group.
- Use the New Members Round Board Member and Committee Chairs Community on ALA Connect for chats and for posting minutes, reports, and other documents. Resources should be made public as much as possible.

President's Timetable of Activities

July	Continue making committee appointments if committees are not filled when Presidential term starts on 7/1 Request Meeting/Program Request Form from Staff Liaison. Complete forms for all NMRT conference events for both Midwinter and Annual; the Staff Liaison can share previous years' forms with you in order to determine usual days and times. Midwinter requests are due 8/1, and Annual requests due 10/1. Ask the Staff Liaison to check that all those who should receive conference mailings are on the Conference Arrangements Office (CAO) list. Email officers to remind them to contact their chairs or liaisons and to stay in regular touch. Update the NMRT Welcome to ALA letter and send to the Staff Liaison. This is sent to all new members of ALA who are not NMRT members within the first 6 weeks of their membership. Update the welcome information on the NMRT “About” web page. Send any updates in the committee roster to the NMRT Staff Liaison, Vice President, and chair of Web Committee for the roster. Write “Notes from the President” blog introducing yourself and presidential theme. Email Secretary, Vice President, Treasurer, and Assistant Treasurer a list of all committee chairs, co-chairs, and assistant chairs, and their email addresses Create email distribution list with all committee chairs' email addresses
August	Conduct New Board Member and New Committee Chair Orientations. Remind committee chairs to request vendor support through Fundraising Coordinator. Review and update the “Hints and Tips for Committee Chairs” document on the wiki at http://wikis.ala.org/nmrt/index.php/Hints_and_Tips_for_Committee_Chairs Submit final Midwinter and preliminary Annual program/meeting information to the ALA Staff Liaison, including room setup, number of chairs, and equipment requests (e.g. microphones, WIFI). If the NMRT sponsored one or more Emerging Leader projects the previous year, reach out to those Emerging Leaders and ask them for their feedback about the program, NMRT's support, etc. Consult with NMRT Board about whether they have any ideas for Emerging Leader projects to put forward. Good places to look are the previous year's committee/officer final reports (each officer can be delegated to look at the reports of the committees they oversee) and recommendations from previous NMRT Emerging Leader projects' final reports. A proposal form and project mentor must be completed/found for each submitted project. The project submission deadline varies, but generally falls around 10/1.
September	Review planning reports, examining goals and objectives for the year. Review handbook entries of committees supervised by President (Governance, Liaison Coordination & Support, President’s Program) Hold Special Executive Board Meeting for approval of slate of candidates (must happen before 10/1); Review and Submit final Annual Conference program to Staff Liaison.
October	Submit project ideas for the Emerging Leaders program. Contact officers to discuss planning reports for their areas of supervision. Distribute schedule of NMRT Midwinter meetings. Remind committee chairs to submit planning reports if they have not done so. Write “Notes from the President” blog post. Hold electronic board meeting. Ask officers and chairs to submit board agenda items. Request slate of candidates running for NMRT Board positions from Nominating Committee for approval during e-meeting, if not approved previously. Set an agenda for the meeting and publicize. Hold meeting.
November	Monitor work of committees. Make suggestions through supervising officers. Discuss with Treasurer, Vice-President, and ALA Staff Liaison any needed adjustments to the current budget and to create a preliminary budget for the next fiscal year.
December	Contact all chairs either personally or through their supervising officers to check on progress and answer questions. Send out call for agenda items for Midwinter Executive Board meeting. Check with Staff liaison to find out if any visitors are planning to attend. Distribute agendas for Midwinter Executive Board meetings. Request officers and committee chairs to submit reports for Midwinter, as needed. Invite ALA Staff Liaison to appropriate Midwinter meetings. Email committee chairs and officers and strongly encourage them to attend the Membership, Networking, and Committee Interest Meeting and to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them. Contact Staff Liaison to be sure ballot has been prepared and mailed to ALA. If NMRT has had a project accepted for the Emerging Leaders Program, email the participants who will be working on the project to welcome them and ask whether any of the Emerging Leaders would like to have a conference mentor. Invite them to attend the Executive Board Meeting, tell them they'll be expected to present their team findings at the Annual Executive Board Meeting. Work with NMRT Board, past NMRT Emerging Leaders, and Mentoring Committee (if necessary) to find Midwinter conference mentors for NMRT Emerging Leaders who have requested them. Invite candidates running for NMRT office to attend NMRT events at Midwinter, especially Executive Board meeting. Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests. Invite NMRT Councilor to give report at Executive Board meeting
February	Write and submit Officer Progress Report.
March	Remind everyone of upcoming deadlines. Contact officers to discuss activities for their areas of supervision. Begin discussions with Vice-President and Staff Liaison to get Committee form open for committee appointments for coming year.
April	Continue to monitor committees. Watch for areas needing special support. Work closely with President-Elect to ensure a smooth transition. Hold electronic board meeting if necessary. Write “Notes from the President” blog post. Request plaque for NMRT Past President from Staff Liaison (must be requested before 6/1, otherwise it will need to be paid for out of pocket instead of through President's budget line).
May	Write congratulatory letters to recipients of NMRT grants and scholarships Invite NMRT Councilor to give report a Membership meeting Stay in contact with officers and chairs to be sure all committees have finalized conference plans. The NMRT Staff Liaison will contact all candidates of their election results. After all candidates have been contacted, notify the NMRT membership of the election results. Offer candidates who stood for election but did not win a position as a committee chair for the coming year. Send out call for agenda items for the NMRT Executive Board and Membership Meeting at Annual Conference. Check with Staff Liaison to find out if any visitors are planning to attend. Publicize information about upcoming Membership Meeting at Annual Conference (if meeting is taking place) and what time the Q& A virtual chat will be. Request the ALA-APA Salaries and Status of Library Workers Committee chair or designee to provide a brief (~5 minute) update on SSLW news relevant to NMRT interests. Request collated report from the Liaison Coordination & Support Committee chair(s).
June	Write “Notes from the President” blog post previewing NMRT events at ALA Annual. Distribute a preliminary Executive Board Meeting agenda and remind everyone of deadlines and reports needed. Encourage officers to stop by the Exhibit Hall booths of any vendors who are currently sponsoring NMRT awards to thank them. If NMRT has had an Emerging Leader project accepted, email Emerging Leaders to check in and remind them that they'll be expected to present their final projects at the Executive Board meeting at Annual. Write officer final report Invite incoming officers to attend the Board Meeting and other events at Annual. Prepare files (both print and electronic) for transfer to President-Elect. Mail a letter to each vendor's NMRT representative to thank them on behalf of the NMRT Executive Board as well.
Annual	Speak at NMRT Conference Orientation. Preside at Executive Board meeting. Attend all NMRT functions as schedule allows. Serve as NMRT's representative at ALA functions (RTCA, TOLD, BARC, etc). Remind everyone to submit receipts for reimbursements within two weeks of Annual Conferece. Meet with the President-Elect to discuss any upcoming issues or concerns. Visit all the library school booths to drop off NMRT promotional materials for them to take back to their students
Post-Conference	Write thank-you notes to exhibitors, officers, liaisons, chairs and others who have helped you throughout the year. Especially thank chairs who did not get re-appointed to a chair position for the next year. These addresses can be obtained from the Staff Liaison. Transfer files (print and electronic) to President-Elect. Update Handbook entry as needed. Write final “Notes from the President” blog post introducing new NMRT President.

Last Reviewed March 2019; Last Revised: May 2017

Vice-President/President-Elect

General Description

The NMRT Vice-President/President-Elect assists the President in performing those duties the President assigns and prepares for their Presidential term the following year. The Vice-President/President-Elect works closely with the President and other officers and monitors committee activity as needed. The Vice-President/President-Elect handles committee appointments and acts as a representative of NMRT.

Term of Office

Elected as Vice President/President-Elect, serving one year as Vice President, one year as President, and one year as Past President.

Committees Vice President Supervises

Vice Presidential Planning

Vice President's Supervisor

President

Major Responsibilities

Assist the President in accomplishing the purposes and goals of NMRT.
Perform those duties assigned by the NMRT President.
Represent NMRT as an elected officer.
Maintain close contact with the NMRT President and other officers.
Prepare for the following year as NMRT President.
Serve as presiding officer in the absence of the President.
Appoint committee chairs and committee members for the following term.

Procedures Used to Accomplish Major Responsibilities

Keep in close contact with the President, asking questions and soliciting opinions, ideas, and suggestions. Clarify any procedures at this time.
Attend as many NMRT programs and meetings as possible during midwinter meeting and annual conference.
Request from current committee chairs recommendations for possible persons to fill their positions next year. Inquire of directors and other officers if they have recommendations to make.
Supervise Vice-Presidential Planning Committee.
Be cc'd on all committee emails.

Contact People for Accomplishing Objectives

NMRT President
NMRT Officers
NMRT Staff Liaison

Types of Record-Keeping

Copies of all NMRT correspondence
Files on committees, their correspondence and reports
Records of grant and reward recipients

Correspondence and Copies

NMRT President: Copies of everything
NMRT Officers: Copies as it deals with their areas of responsibilities
NMRT Staff Liaison: Copy as it deals with ALA rules and regulations and other ALA units

Reports and Dates for Submitting Reports

The Vice-President/President-Elect submits planning, progress, and final reports to the Executive Board.

Vice President's Timetable of Activities

July	Establish close working relationship with the President. Ask advice, determine the President's goals and priorities for the year, and be supportive; you can hash out differences in private. Create email distribution list with all committee chair, co-chair, and assistant chair names and addresses using the contact information provided by the President.
August/September	Begin planning for year as President. Make notes of ideas as they occur and keep a special file. Refer to the file often, to add, omit, or revise plans. Write and submit Officer Planning Report. Begin to work with Vice-Presidential Planning Committee on agenda for the coming year.
October/November	Keep up with the activities of committees, correspondence and planning. Participate in any Executive Board e-meeting.
December	Prepare for Midwinter. Touch base with areas under your supervision, if applicable, to determine last-minute needs or problems for Midwinter. Check meeting times and plan to attend all NMRT programs. Contact the NMRT President to see where you might be of special assistance at Midwinter. Prepare proposals that would affect your presidential budget for submission to the Board at Midwinter.
Midwinter	Attend Executive Board meeting, NMRT Orientation and Social, and as many other scheduled NMRT committee meetings as possible. Make yourself available to membership. Meet the people who have volunteered but are unknown to you and determine the committee or chair for which they are best suited. Attend Round Table Coordinating Assembly meeting. Check in regularly with Vice-Presidential Planning Committee. Attend ALA Membership Task Force meeting(s). Attend BARC meeting(s). (optional)
February	Ensure that the committee volunteer form is posted by mid month. Call for volunteers via NMRT-L and other NMRT communication methods. Remind existing committee members that they need to submit a form as well if they want to continue on their same committees. Email all chairs requesting recommendations for their positions next year and contact officers for their input. Keep in close contact with the President. Write and submit Officer Progress Report.
March	Keep in close contact with the President. Make sure online committee volunteer form is up to date. Ensure that the committee volunteer form is posted by mid-month
April	Begin making Committee appointments. Participate in any Executive Board e-meeting.
May/June	Assist President in last-minute preparations for Annual. Work with those NMRT candidates who were not elected to see if they would like to be chair of a committee for the following year. All chairs and committee members should be appointed. Continue to make appointments of committee members. Write and submit Final Officer Report. Using Vice President's budget, request that pins be purchased for outgoing Board members. The pins must be requested from the ALA Staff Liaison by 6/1, otherwise funds must be paid out-of-pocket instead of out of the Vice President's budget.
Annual	Assist the President as needed. Attend Orientation and as many NMRT programs and meetings as possible. Attend Round Table Coordinating Assembly Meeting. Present pins to outgoing Board members at Executive Board meeting. Attend ALA Membership Task Force meeting(s). Attend BARC meeting(s). (optional)
Post Annual	Begin planning calendar, new board orientation, and any final plans for transition. Finalized list of committee appointments needs to be sent to ALA Staff Liaison by 7/15. Send letters to all current chairs, telling them who their successor is and strongly encouraging their attendance at the New Board/New Chair Orientation to transfer materials and/or communicate with the new chair about the committee. Urge them to write their successors in advance, and to evaluate the committee's activities over the past year (what went well, what could have gone better, committee size recommendations, and how to better evaluate in the future). Send letters to the new chairs about the New Board/New Chair Orientation, noting time and location and the changes for their committees. Also, include the names of those committee members who have accepted to date. Verify the contact information of officers, chairs, and liaisons for the directory listings. Prepare orientation notes for the New Board/New Chair Orientation.

Last reviewed: March 2019; Last revised: June 2015

Treasurer

(Authorized by the NMRT Constitution)

General Description

The NMRT Treasurer is elected to a three-year term. In the first year, (s)he serves as Assistant Treasurer/Treasurer-Elect, a nonvoting board position that primarily involves training under the Treasurer. During the second and third years, (s)he serves as a voting member of the NMRT Executive Board. The Treasurer serves as fiscal officer for NMRT, channeling the funds of the Round Table as needed; serves as the financial clearinghouse for NMRT funds including coordinating the payment of bills and monitoring funds spent and encumbered so that the NMRT budget is followed; reserves the NMRT hotel blocks at the Midwinter and Annual Conferences according to NMRT needs; trains the Assistant Treasurer/Treasurer-Elect in the third year of her/his term. Being NMRT Treasurer offers one a chance to gain solid experience in fiscal management and budgeting for a sizable organization, in forecasting, and in working with other units within ALA.

Term of Office

The NMRT Treasurer is elected to the NMRT Executive Board for a three-year period.

Purpose

The purpose of the Treasurer is to serve as fiscal officer for NMRT, channeling the funds of the Round Table as needed.

Major Responsibilities

To serve as the financial clearinghouse for NMRT funds including payment of bills and receipts of contributions before transmission to ALA headquarters for actual deposit and disbursement.
To monitor funds spent and encumbered so that the NMRT budget is followed.
Participate in the ALA Planning and Budget Assembly (PBA).

Procedures Used to Accomplish Major Responsibilities

Maintain a filing system regarding moneys received and disbursements requested.
Submit all requests for payment, etc. to ALA headquarters as rapidly as possible.
Join the ALA Connect group for PBA and contact the ALA Finance Office to ensure that you will be included on PBA correspondence.

Contact People for Accomplishing Objectives

NMRT President
NMRT Staff Liaison
NMRT Vice-President
NMRT Councilor
Other members of the NMRT Executive Board
ALA Budget Analysis and Review Committee Chair
ALA Finance & Accounting Department

Types of Record-Keeping

Carbons of all correspondence
Contributions and dues revenue to NMRT
Requests for payment
Quarterly printouts from ALA

Correspondence and Carbon Correspondence

NMRT President
NMRT Vice-President
NMRT Staff Liaison: receives all contributions and request for payment, and correspondence on major questions.

Reports and Dates of Submitting Reports

Midwinter: Report on the state of NMRT finances
Immediately following Midwinter: A revised report from the previous
Annual: Report on the state of NMRT finances
Early fall (following the close of ALA's fiscal year): Final report on NMRT finances
Other reports as requested

Treasurer's Timetable of Activities

Last Reviewed: March 2019; Last Revised: June 2015

Secretary

(authorized by the NMRT Constitution)

General Description

The purpose of the Secretary is to perform the duties of Secretary as outlined in the Sturgis Standard Code of Parliamentary Procedure and act as Secretary to the Executive Board by recording and documenting the decisions and discussions of the Board. The Secretary attends all NMRT Board Meetings, either in person or online, and is a voting member of the Board. The Secretary requests reports of Board members and committee chairs throughout the year. NMRT Secretary also coordinates NMRT social networking presence on the appropriate tools. Being NMRT Secretary offers a great opportunity to gain a thorough understanding of how the round table works.

Term of Office

The NMRT secretary is elected for a one-year term.

Purpose

To perform the duties of Secretary as outlined in Sturgis Standard Code of Parliamentary Procedure.
Act as Secretary to the Executive Board by recording and documenting the decisions and discussions of the Board.

Officers and Committees Secretary Supervises

Handbook Committee
Archives Committee
Web Committee

Major Responsibilities

Provide accurate and thorough meeting minutes for all Executive Board meetings.
Represent NMRT as an elected officer.
Represent the interests of NMRT members as a voting member of the NMRT Executive Board.
Perform such duties as assigned by the NMRT President.
Summarize Executive Board discussions (held in any medium) for the Board and distribute them to Board members before scheduled meetings.
Coordinates NMRT social networking presence on the appropriate tools.

Procedures Used to Accomplish Major Responsibilities

Take, distribute, revise, and re-distribute minutes for all Executive Board meetings according to the Secretary's Timetable. Outgoing Secretary takes minutes at all Annual Conference Board meetings.
Turn over handbook and other pertinent files to successor within a month of Annual Conference.
Ensure that all Executive Board members and Committee Chairs submit reports according to their timetables.
Assist NMRT members requesting publicity for their events (Publicity Request Form) using social media platforms and the NMRT list-serv.
Coordinate the NMRT Member of the Week program and other contributions to the NMRT blog.

Contact People for Accomplishing Objective

NMRT President
NMRT Immediate Past Secretary
NMRT Vice-President

Types of Record-Keeping

Maintain files on all NMRT correspondence and telephone calls which fall within the Secretary's responsibilities.
Copies of minutes shall be maintained for the terms of the two previous Secretaries.
Earlier copies of minutes shall be forwarded to the NMRT Archives Committee Chair.

Correspondence and Carbon Correspondence

NMRT President: cc on everything
NMRT Officers and Directors: cc on matters which deal with their areas of responsibility.
NMRT Archive Committee Chair: cc of minutes, amendments and action items for archival purposes.

Reports and Dates for Submitting Reports

NMRT Secretary submits Board Officer planning, progress, and final reports on the same schedule as other Board Officers.

Secretary's Timetable of Activities

August/September	Create email distribution list with committee chairs' email information, which will come from President. Send message asking Board members and Committee Chairs to post planning reports to ALA Connect. Change NMRT Notes password (per Kim's 9/13/14 email) Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.
October/November	Follow up with Board Members & Committee Chairs that might not posted their reports to the listserv. Request approval of minutes from Annual Conference as corrected. Take minutes at the Fall E-Board Meeting and post to NMRT Board space on ALA Connect for review. Post approved minutes from Annual Conference to NMRT space on ALA Connect and send to NMRT Archives Committee Chair & NMRT Web Committee to put on Board website. Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.
December	Receive and make corrections to minutes from Fall E-Board Meeting ·Submit final draft of Fall E-Board Meeting minutes to Executive Officers and Committee Chairs to NMRT Board space on ALA Connect prior to the Midwinter Conference. Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.
Midwinter	Take minutes at all Executive Board meetings. Request approval of Fall E-Board Meeting as corrected.
February	Post approved Fall E-Board Meeting minutes to NMRT Board space on ALA Connect and send to NMRT Archives Committee Chair & NMRT Web Committee to put on Board website. Send message asking for Board Members and Committee Chairs to post progress reports to ALA Connect. (Deadline: middle to end of February.) Post draft of minutes of Midwinter Board Meeting to NMRT Board space on ALA Connect. Receive and make corrections to minutes from Midwinter Meeting. Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.
March/April	Follow up with Board Members & Committee Chairs that might not posted their reports to the listserv. Request approval of minutes from Midwinter Meeting at Spring E-Board Meeting as corrected. Take minutes at the Spring E-Board Meeting and post to NMRT Board space on ALA Connect for review. Post approved minutes from Midwinter Meeting to NMRT space on ALA Connect and send to NMRT Archives Committee Chair & NMRT Web Committee to put on Board website. Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.
May/June	Receive and make corrections to minutes from Spring E-Board Meeting. Post final draft of Spring E-Board Meeting minutes to NMRT Board space on ALA Connect for review. Send message asking Board Members and Committee Chairs post final reports to ALA Connect. (Deadline: end of June, directly after the Annual Conference.) Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.
Annual	Request approval of minutes from Spring E-Board Meeting as corrected. Outgoing Secretary takes minutes at the Executive Board meetings at Annual Conference.
July/August	Post approved Spring E-Board Meeting minutes to NMRT Space on ALA Connect and send to NMRT Archives Committee Chair and Web Committee to put on Board website. Send rough draft of minutes from Annual Conference Board meeting to NMRT Board Space on ALA Connect. Outgoing secretary passes on files to incoming secretary a month after ALA Annual Solicit nominations for NMRT Member of the Week and add new member spotlight post(s) to NMRT Notes blog.

Last Reviewed: March 2019; Last Revised: June 2015

Past President

Term of Office

The Past President will serve as a voting member of the NMRT Executive Board for one year immediately following his/her term as President.

Purpose

The purpose of the Past President is to advise the Executive Board, to serve as a consultant to the President, and to perform such duties as assigned by the President. These duties may include supervision of selected committees and participation in the recommendation of NMRT members for service on ALA and divisional committees.

Committees Supervised

Nominating Committee

Past President's Supervising Officer

President

Major Responsibilities

Assist the President in accomplishing the purposes and goals of NMRT.
Perform such duties as assigned by the President.
Represent NMRT as an elected officer.

Procedures Used to Accomplish Major Responsibilities

Share with President special concerns and challenges of your term and make positive suggestions.
Maintain a file of all correspondence.
Supervise the Nominating Committee
Coordinate selection of the NMRT Sponsored Emerging Leader
Attend all NMRT Executive Board meetings and electronic NMRT Executive Board meetings

Contact People for Accomplishing Objectives

NMRT President
NMRT Nominating Committee Chairs
NMRT committee chairs and liaisons (as appropriate)

Types of Record-Keeping

The Past President maintains copies of all correspondence, mailings, reports, minutes, and files as assigned by the President.

Correspondence

NMRT President: copies of everything
NMRT Vice-President: copies of everything
NMRT Staff Liaison: copies of selected correspondence

Reports and Dates of Submitting Reports

The Past President presents a planning report, a progress report, and a final report, as requested by the NMRT Secretary.

Past President's Timetable of Activities

July	Review files from predecessors. Introduce yourself to committee chairs under your supervision.
August	Prepare Officer Planning Report.
September - November	Support the Nominating Committee as they gather candidates for the ballot. Solicit candidates as needed. Participate in any Executive Board e-meeting.
December	Support the Nominating Committee & ALA staff liaison as they draft the NMRT Ballot.
February	Write and submit Officer Progress Report. Review final NMRT ballot as prepared by ALA staff prior to the ballot cutoff date (confirm date with ALA staff).
March	Coordinate with the Nominating Committee communication to all NMRT members about the upcoming election. Participate in any Executive Board e-meeting.
Annual	Attend all meetings of the NMRT Executive Board. Attend, as possible, all events organized by NMRT.
July	Forward Past President's files to your successor.

Last Reviewed: January 2024; Last Revised: January 2024

Leadership Development Director

Term of Office

Directors are elected for two-year terms.

Purpose

The Leadership Director oversees activities intended to give NMRT members experience in professional leadership.

Major Responsibilities

Oversee the activities of the following committees: NMRT Professional Development Grant, Annual Conference Professional Development Attendance Award, Online Discussion Forum, Shirley Olofson Memorial Award, Annual Social, and providing assistance, advice and support as needed.

Procedures Used to Accomplish Major Responsibilities

Keep in contact with the chairs of the committees, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
Report on committee activities and items of strategic importance to the NMRT Executive Board.
Attend committee and Board meetings committees at conferences, offering support as needed.
Follow-up with and thank chairs of committees for their service.

Contact People for Accomplishing Committee Objective

NMRT President
NMRT Officers
NMRT Committees
NMRT Secretary
Outside Groups

Correspondence and Copies

NMRT President: copies of most correspondence

NMRT Officers and Committees: copies as applicable to their responsibilities

Leadership Development Director's Timetable of Activities

July	Term begins at end of Annual. Obtain and review files from previous Leadership Development Director. Clarify any ambiguities in the files. Contact committee chairs under your responsibility to ensure they contact their committee members and solicit introductions. Remind them that you should be CCed on all committee-related correspondence. Become thoroughly familiar with their sections of the NMRT Handbook, as well as your own.
August/September	Receive and review planning reports. React with chairs regarding the reports. Prepare your own planning report.
October	Keep up with activities/correspondence of committees. Check to see if the work is progressing satisfactorily. Provide assistance where needed. Participate in any Executive Board e-meeting.
November	Continue keeping in touch with committees. If no correspondence from a committee has arrived, write and ask for news of progress. Monitor the progress of Olofson and NMRT Professional Development Grant committees on the number of applicants. Have committee chairs publicize the awards and send their finished releases to the Web committee. Assist in selection of Olofson and NMRT Professional Development Grant award winners at the discretion of the chair.
December	Advise committee chairs to ascertain if an increase is needed in their budgets. Requests for increases must be submitted on the proper forms to the NMRT Treasurer at the Midwinter meeting. Justification is required. Remind chairs to prepare committee reports in advance if possible. Prepare your own Midwinter (Progress) report. Determine the matters that the committee chairs need to have presented to the Executive Board and prepare to speak on their behalf.
Midwinter	Attend Midwinter Conference. Help with last minute details if necessary. Be present at programs under Leadership Director’s supervision. Attend NMRT Board meeting(s). Attend NMRT Professional Grant committee and Shirley Olofson Memorial Award committee closed meetings, if being held in person.
February	Make sure Annual Program Committee is making progress on plans for this year's program. Follow up with any new business or initiatives generated during Midwinter. Maintain contact with committee chairs. Write and submit Officer Progress Report.
March/April	Maintain close contact with the committee chairs and the President/Vice-President. Anticipate problems and be prepared to assist. Participate in any Executive Board e-meeting. Assist in selection of Professional Development Attendance Award winners at the discretion of the chair.
May	Remind NMRT Professional Development Grant and Olofson Committee chairs to submit press releases for winners to the NMRT Secretary. Begin preparations for Annual; ensure Committee work is on track for programs and services being offered at Annual. Assist as needed.
June	Write and submit Officer Final Report. Prepare to present proposals or concerns at Executive Board meetings. Finish up any last minute details for Annual. Organize files for transfer to successor. NMRT supplies the certificates for the recipients of the Professional Development Grant, Shirley Olofson Memorial Award, and Professional Development Attendance Award and recipients are formally recognized during the Annual Conference. Obtain the certificates from NMRT's Staff Liaison; the Leadership Development Director signs and presents the awards at the NMRT Awards Reception. Thank chairs of Committees for their service.
Annual	Attend Executive Board Meeting(s). Attend NMRT Awards Reception and present certificates to winners of the Professional Development Grant, Shirley Olofson Memorial Award, and Professional Development Attendance Award.

Last Reviewed: March 2019; Last Revised: June 2015

Member Services Director

(authorized by the NMRT Constitution)

General Description

The Member Services Director oversees NMRT activities designed to inform and serve the membership, supporting member efforts toward professional development.

Supervises 4 committees:
- Communications Committee
- Endnotes Committee
- Mentoring Committee
- Resume Review Service Committee

The Member Services Director keeps abreast of all plans and communication within these committees. When questions arise, the Director assists in finding the answers, whether by forwarding to another NMRT officer, the ALA Liaison, or though informal means. Most questions are answered in this way.

The Member Services Director keeps track of the committees and ensures that things go as smoothly as possible. The Director is expected to attend all/most events planned by the committees, and participate in the services provided by the committees. The Director attends NMRT Board Meetings, either in person or online and votes on issues relating to the governance and future of NMRT.

Term of Office

Directors are elected for two-year terms, but generally serve as a different director for each year.

Purpose

The Member Services Director oversees NMRT activities designed to inform and serve the membership, supporting member efforts toward professional development.

Major Responsibilities

Supervise the following committees:
- Communication
- Endnotes
- Mentoring
- Resume Review
Provide assistance, advice and support for the above committees.

Procedures Used to Accomplish Major Responsibilities

Keep in contact with the chairs of committees, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
Collect reports from committee chairs before each conference.
Report on committee activities and items of strategic importance to the NMRT Executive Board.
Attend committee and Board meetings at conferences, offering support as needed.
Follow-up and thank chairs of committees for their service.

Contact People for Accomplishing Goals

NMRT President
NMRT Officers
NMRT Committees
Outside groups

Types of Record-Keeping

Maintain files on committees supervised.
Keep records of correspondence and reports.

Correspondence and Copies

NMRT President: copies of most correspondence
NMRT Officers and Committees: copies as applicable to their responsibilities.

Member Services Director Timetable of Activities

July	Term begins at end of Annual. Review files and reports (on the Web) from previous director. Ask about anything else that is not clear. Become thoroughly familiar with the sections of the NMRT Handbook about the committees you supervise as well as your own section. Remind the chairs of the the President's deadline for planning reports. Make sure they know what is expected of them. Request the chairs to send you a copy of the planning report.
August/September	Receive and review planning reports. Correspond with chairs regarding the reports. Prepare and submit your own planning report.
October	Check to see if committee work is progressing satisfactorily. Provide assistance where needed. Participate in any Executive Board e-meeting.
November	Continue keeping in touch with committees. If no correspondence from a committee has arrived, write and ask for news of progress.
December	Advise committee chairs to ascertain if an increase is needed in their budgets. Requests for increases must be submitted on the proper forms to the NMRT Treasurer at the Midwinter meeting. Justification is required. Determine the matters that the committee chairs need to have presented to the Executive Board and prepare to speak on their behalf.
January	Attend Midwinter and the programs of committees you supervise. Help with last-minute details if necessary. Attend Board meetings and report on Committee progress.
February	Follow up with any new business or initiatives generated during Midwinter. Remind chairs to prepare committee reports in advance if possible. Prepare your own Midwinter (progress) report.
March/April	Maintain close contact with the Committee chairs and with the Executive Board. Anticipate problems and be prepared to assist. Participate in any Executive Board e-meeting.
May	Begin preparations for Annual. Ensure committee work is on track for programs and services being offered at Annual. Assist as needed.
June	Remind committees to prepare committee reports; write and submit own report. Prepare to present proposals or concerns at Executive Board meetings. Finish up any last minute details for Annual. Organize files transfer to successor. Thank chairs of Committees for their service.
Annual	Attend Committee meetings. Attend Executive Board meetings.

Last reviewed: January 2024; Last Revised: January 2024

Networking Director

General Description

Supervises 4 committees: Annual Conference Local Information Committee, Midwinter Social Committee, Online Programs Committee and Orientations Committee.

The Networking Director keeps abreast of all plans and communication within these committees. When questions arise, the Director assists in finding the answers, whether by forwarding to another NMRT officer or the ALA Liaison, or though informal means. The Networking Director basically keeps track of the committees and ensures that things go as smoothly as possible. The Director is expected to attend all/most events planned by the committees. The Director also attends Board Meetings and votes on issues relating to the governance and future of NMRT.

The Networking Director also acts as liaison to the TOLD committee.

Term of Office

Directors are elected for two-year terms, but assignments may change during that time.

Purpose

The Networking Director encourages NMRT members to expand their horizons through networking (from the SSRA Committee Report).

Major Responsibilities

Oversee the activities of the Midwinter Social, Orientations, Online Programs, and Annual Conference Local Information committees, providing assistance, advice and support as needed.
Acts as the NMRT liaison to the Training, Orientation, and Leadership Development (TOLD) Committee

Procedures Used to Accomplish Major Responsibilities

Keep in contact with the chairs of the committees, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
Attend the meetings of their committees and offer support as needed.'
Follow-up with and thank chairs of committees for their service.

Contact People for Accomplishing Committee Objective

NMRT President
NMRT Vice President
NMRT Officers
NMRT Committees
ALA Staff Liaison

Types of Record Keeping

The Networking Director maintains files on supervised committees. Keeps records of correspondence and reports.

Correspondence and Copies

NMRT President: copies of all correspondence
NMRT Vice President: copies of all correspondence
NMRT Officers and Committees: copies as applicable to their responsibilities

Networking Director's Timetable of Activities

July	Review files from previous networking director. Ask about anything that is not clear. Subscribe to listservs for NMRT Board, Exhibits Round Table, and TOLD. Attend orientation for new Board Members and new chairs.
August	Be in contact with committees under your responsibility (particularly Midwinter Social, which has a shorter time frame than the others) to introduce yourself and lay the groundwork. Ensure that Midwinter Social Committee knows what needs to be done and has planning underway. Advise other communities on what they need to do at this point (planning reports, etc.). Encourage committees to use ALA Connect for all correspondence. Refer to the new chair orientation materials for additional recommendations. Prepare Officer Planning Report.
September	Monitor Midwinter Social Committee’s planning and assist as needed.
October	Keep up with actitivites/correspondence of committees. Participate in any Executive Board e-meeting.
November	Continue keeping in touch with committees. Orientation Committee should be planning for speakers and activities for the Midwinter Orientation.
December	Continue to assist committees in their activities.
January	Attend Midwinter. Attend the programs put on by committees supervised. Help with last minute details if necessary. Attend Board meetings.
February	Remind committees to prepare and submit progress reports. Prepare and submit Officer Progress Report. Provide assistance and support for the committees whose activities occur during Annual Conference.
March/April	Continue keeping in touch with committees. Participate in any Executive Board e-meeting.
May	Assist committees in finalizing plans and coordinating publicity.
June	Write Networking Director's Report. Finish up any last minute service details for Annual. Thank chairs of the Committees for their service.
Annual	Attend TOLD meeting and ALA committee chairs orientation. Attend Executive Board Meetings. Attend Social and other NMRT events.

Last Reviewed: March 2019; Last Revised June 2015

Outreach Director

Term of Office

Directors are elected for two-year terms.

Purpose

The Outreach Director oversees NMRT activities designed to inform, recruit, and maintain new members to the unit.

General Description

Supervises three committees: Student and Student Chapter Outreach (SASCO), Membership, Promotion, Diversity, and Recruitment (MPDR), and Student Chapter of the Year Award (SCOTYA).

The Outreach Director keeps abreast of all plans and communication within these committees. When questions arise, the Outreach Director assists in finding the answers, whether by forwarding to another NMRT officer, the ALA Liaison, or through informal means. Most questions are answered in this way.

The Outreach Director keeps track of the committees and ensures that things go as smoothly as possible. The Outreach Director is expected to attend all/most events planned by the committees. The Outreach Director attends NMRT Board Meetings, either in person or online, and votes on issues relating to the governance and future of NMRT.

Major Responsibilities

Oversee the activities of the following committees:
- Student and Student Chapter Outreach (SASCO)
- Membership, Promotion, Diversity, and Recruitment (MPDR)
- Student Chapter of the Year Award (SCOTYA)

Procedures Used to Accomplish Major Responsibilities

Maintain communication with the committee chairs, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc.
Report on committee activities and items of strategic importance to the NMRT Executive Board.
Attend committee meetings, committee events, and Board meetings at conferences, offering support as needed.
Follow-up with and thank chairs of committees for their service.

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice President
NMRT Officers
NMRT Committees
ALA Staff Liaison
ALA Chapter Relations Office
ALA Student Chapters

Types of Record Keeping

The Outreach Director maintains files on supervised committees, including correspondence and reports. Reports and documents are archived on ALA Connect.

Correspondence and Copies

NMRT President and Vice President: copies of most correspondence
NMRT Officers and Committees: copies as applicable to their responsibilities

Outreach Director's Timetable of Activities

July	Term begins after ALA Annual Conference Obtain and review files from previous Outreach Director. Clarify any ambiguities in the files. Review applicable sections of the NMRT Handbook, including Outreach Director’s page and all supervised committees
August	Contact committee chairs under your responsibility to answer questions and ensure they contact their committee members and solicit introductions. Ensure SASCO Committee delegates responsibility to members to contact library schools/student chapters. Ensure MPDR Committee arranges to send welcome letters to new NMRT members. Receive membership rosters from Kim Redd, ALA Staff Liaison (ongoing process). Assist committee chairs with Planning Reports as needed Prepare and submit Officer Planning Report
September/October	Ensure MPDR sends welcome letters to new members. Have MPDR Committee provide a plan to encourage diversity and inclusion within the organization. Check in with SCOTYA about award application announcement. Participate in any Executive Board e-meeting.
November/December	Keep in touch with committee chairs, and keep up with activities/correspondence of committees. If no correspondence from a committee has arrived, write and ask for news of progress. Advise committee chairs to ascertain if an increase is needed in their budgets. Requests for increases must be submitted on the proper forms to the NMRT Treasurer at the Midwinter meeting. Justification is required. Determine the matters that the committee chairs need to have presented to the Executive Board and prepare to speak on their behalf.
January	Attend Midwinter Conference. Be present at Midwinter programs under Outreach Director’s supervision, and help with last minute details if necessary. Attend NMRT Board meetings and Membership, Networking, and Committee Interest Meeting.
February	Ensure that the MPDR Committee sends out welcome letters/emails to new members. Remind committees to prepare and submit progress reports. Prepare and submit own Officer Progress Report. Follow up with any new business or initiatives generated during Midwinter.
March/April	Maintain close contact with the committee chairs and Executive Board. Check in with SCOTYA regarding award application process. Ensure that SASCO committee is maintaining contact with student chapters and sending relevant NMRT information. Participate in any Executive Board e-meeting.
May	Continue keeping in touch with committees; assist with questions as needed. Remind SCOTYA Committee chairs to submit press release for award winners to the NMRT Secretary. Begin preparations for Annual.
June/July	Attend Annual Conference. At Annual, attend: the Executive Board meeting and any programs organized by committees that this office supervises. Present proposals or concerns from committee chairs at Executive Board meeting. Remind committees to prepare final reports; write and submit own report. Organize files for transfer to successor Thank chairs of committees for their service

Last Reviewed: March 2019; Last Revised: June 2017

NMRT Councilor

Term of Office

The Councilor is elected to a three year term.

Purpose

The NMRT Councilor represents the interests of the New Members Round Table on the ALA Council. The councilor also serves on the ALA/APA Council. The NMRT Councilor is a voting member of ALA Council and ALA-APA Council and may speak on the council floor, make motions, propose and submit resolutions.

Major Responsibilities

The NMRT Councilor serves on the NMRT Executive Board.
The Councilor reports to the NMRT Executive Board and to the membership on ALA Council activities and presents those ALA issues and Council documents upon which the Executive Board may wish to act.
·The Councilor receives direction from the Executive Board regarding positions to be taken on ALA Council issues and sponsors Council resolutions as requested by the Executive Board.

Procedures Used to Accomplish Major Responsibilities

Monitor email sent to the ALA Council listserv and forward relevant discussions or information to the NMRT-L listserv.
Solicit comments and feedback from the membership both in-person and via email on NMRT-L regarding Council issues.

Contact People for Accomplishing Objective

NMRT Executive Board
NMRT Past Councilor
NMRT Officers and Committees: copies as applicable to their responsibilities

Reminders and Helpful Hints

Develop a familiarity with the ALA Handbook of Organization found at http://ala.org/ala/aboutala/governance/handbook/index.cfm. It is especially helpful if reviewed before Midwinter Meetings and Annual Conferences.
Refresh your memory of the Sturgis Standard Code of Parliamentary Procedure.
Refresh your memory of the NMRT Handbook and the NMRT Constitution and By-Laws.
Review the Basic Guide to ALA Council for a primer on how ALA Council and ALA Governance operates.

NMRT Councilor's Timetable of Activities

July	The Council secretariat will subscribe the councilor to the ALA Council listserv.
August	Submit planning report.
September/October	Monitor the ALA Council listserv.
November	Attend the NMRT E-Board meeting.
December	Monitor the ALA Council listserv. Note ALA Council resolutions and reports coming up for discussion at the Midwinter Meeting.
January	Attend all NMRT meetings, including the Executive Board meeting and all committee meeting. Attend all Council meetings during the Midwinter conference: Council I, Council II, and Council III. The NMRT Councilor should attend the two Council Forums.
February	Submit progress report. Monitor the ALA Council listserv.
March/April	Attend the NMRT E-Board meeting.
May	Monitor the ALA Council listserv. Note ALA Council resolutions and reports coming up for discussion and vote at the Annual Conference.
June/July	Attend all NMRT meetings, including the Executive Board meeting and all committee meeting. Attend all Council meetings during the Annual conference: Council I, Council II, and Council III. The NMRT Councilor should attend the two Council Forums. Submit final report.

Last Reviewed: December 2016; Last Revised: December 2016

Parliamentarian

General Description

The chair of the Governance Committee is typically appointed as Parliamentarian, because the Governance Committee is the advisory committee to the Board.

Term of Office

The Parliamentarian will be appointed for a two-year term by the President.

Purpose

The Parliamentarian counsels the NMRT Executive Board on matters of parliamentary procedure, providing guidance on rules of order and the conduct of NMRT Board meetings. The Parliamentarian also serves as chair of the Governance Committee.

Major Responsibilities

The Parliamentarian is required to attend NMRT Executive Board meetings, either in person or virtually, in order to provide any needed parliamentary guidance at meetings. As chair of the Governance Committee, the Parliamentarian also leads periodic reviews of the NMRT Constitution and Bylaws, and if needed helps draft any amendments or revisions proposed by the Executive Board or the Governance Committee. Any proposed changes approved by the Executive Board must then be voted upon and approved by the NMRT Membership, before being integrated into the official NMRT Constitution and Bylaws.

Procedures Used to Accomplish Major Responsibilities

Become familiar with the current NMRT Constitution and Bylaws, as well as with Roberts Rules of Order, current edition
Attend NMRT Executive Board Meetings, offering support and guidance as needed.
Communicate with NMRT President, Executive Board, Governance Committee

Contact People for Accomplishing Objectives

NMRT President
NMRT Executive Board
NMRT Governance Committee

Types of Record-Keeping

Constitution and Bylaws (permanent)

Correspondence and Copies

NMRT President and Vice President: copies of most correspondence
NMRT Officers and Committees: copies as applicable to their responsibilities

Parlimentarian's Timetable of Activities

July	Obtain and review any files from previous Parliamentarian Send welcome message to Governance Committee
August-September	Post Governance Committee planning report to ALA
October-November	Attend Fall NMRT E-Board Meeting
December-January	Only if needed: If any proposals for changes to NMRT Constitution or Bylaws were approved by NMRT Executive Board, they must be submitted to ALA in time to be placed on the spring ALA ballot.
Midwinter	Attend Midwinter NMRT Board Meeting
February	Post Governance Committee progress report to ALA
March-April	Attend Spring NMRT E-Board Meeting
Annual	Attend Annual NMRT Board Meeting
July-August	Post Governance Committee final report to ALA

Last reviewed: March 2019; Last revised: July 2015

Annual Conference Local Information Committee

Committee Charge

The Annual Conference Local Information Committee prepares guides to the ALA Annual Conference host city, providing local information of interest to NMRT members and other conference attendees, especially budget travelers. The Committee identifies programs and services that will enhance NMRT's goal and mission for conference attendees. The Annual Conference Local Information Committee is a special non-voting committee.

Committee Composition and Terms of Office

Chair (one year term)
Committee Members (one year terms)

Committee Purpose

Provides local information on ALA Annual Conference host city for NMRT committees. Plans an event that would happen at the same time and location as the Annual Conference that would be designed for new members to network and be a fundraiser for NMRT.

Procedures Used to Accomplish Major Responsibilities

Make local contacts to acquire information needed by requesting committee, develop a resource for publication online and/or in print. Coordinate publicity and distribution of Annual Conference Local Information Guide.

Information Regarding the Scheduling of Programs and Critical Dates

Follow the ALA Conference calendar. The deadline for getting the information on ticketed events (like the field trip) into Conference Services is 10/1.

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
NMRT Directors
NMRT Staff Liaison
NMRT Annual Conference Local Information Committee Members
NMRT Secretary
NMRT Orientations Committee Chair

Types of Recordkeeping

The Annual Conference Local Information Committee maintains records of all correspondence and contracts with groups affiliated with local arrangements. Output documents are housed on ALA Connect. The committee utilizes a gmail address for correspondence at: NMRTLocalInfo@gmail.com

Correspondence

NMRT President
NMRT Networking Director
NMRT Vice-President/President-Elect
NMRT Secretary
NMRT Orientations Committee Chair
NMRT Annual Conference Local Information Committee Members

Reports and Dates for Submitting Reports

The Annual Conference Local Information Committee submits written reports to the NMRT President and the Executive Committee at the Midwinter Meeting, at the Annual Conference, and at other times upon request.

General Timetable

July	Review previous year’s files. Become familiar with the NMRT Handbook and request that committee members do the same. Subscribe to NMRTBD-L.
August/September	Obtain list of committee members, write to inform them of responsibilities and give them the tentative schedule of the year’s events. Begin to gather information on host city local restaurants, leisure, and any other special “not to miss” activities the host city can offer budget travelers. Prepare and submit the planning report as requested by NMRT secretary. Finalize decision about Annual Conference Field Trip and submit information in time for 10/1 deadline for ticketed events. Prepare Planning Report as requested by NMRT Secretary.
October/November	Continue to collect and monitor information on the host city.
December/January	Continue to collect and monitor information on the host city.
February	Monitor ALA Conference website for updated information to pass along to NMRT members. Submit progress report as requested by NMRT secretary.
March/April	Contact Orientations Committee chair to determine if a speaker on local information will be needed. If so, identify who will take on this responsibility and continue to coordinate with orientations committee chair. Coordinate with NMRT secretary to utilize NMRT social network sites to post snippets of information on the host city. If a conference wiki is available, post information there.
May	Continue to send snippets of information on the host city via social network sites. Continue to coordinate with Orientations Committee chair.
June	Speak on local information during Conference Orientations if requested. Review any documentation you created this past year to make sure information is ready to pass to incoming chair. Complete final report as requested by NMRT secretary.

Last Revised: April 2019

Annual Social Committee

Committee Charge

The purpose of the annual social committee is to plan and execute a social event at the Annual Conference. The event will allow new and continuing NMRT members and library school students an opportunity to meet and talk in a relaxed and fun environment. The NMRT awards will also be distributed at this event recognizing the recipients of the NMRT awards (the professional development grant, the Shirley Olofson memorial award, Student Chapter of the Year award).

Committee Composition

Chair (one-year term)
Committee members (one-year term)

Reports to

Leadership Development Director

History of the Committee

The committee was formed in 2016 by combining the Student Reception Committee and the NMRT Awards Reception Committee. The committee is currently being sponsored by Mango Languages.

Major Responsibilities

Plan, promote, and coordinate an Annual Reception at the Annual Conference. The reception should provide entertainment (games and door prizes) to provide an opportunity for NMRT members to network and socialize and will recognize recipients of the NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award and the Student Chapter of the Year Award.

Procedures Used To Accomplish Major Responsibilities

Create a timetable for tasks.
Ask committee members to volunteer for tasks
Select and order food for the Annual Reception.
Provide door prizes.
Provide party favors.
Follow-up.

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Networking Director
Committee members
NMRT Publicity Chair
Footnotes editor
NMRT Professional Development Grant Committee Chair
Shirley Olofson Memorial Award Committee Chair
Annual Conference Professional Development Attendance Award Committee Chair
Student Chapter of the Year Award Committee Chair
NMRT Student & Student Chapter Outreach Chair
Footnotes editor

Publicity Needs

Notice in Footnotes about the reception
Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)
Publicity on ALA Connect
Publicity via social networking tools (Facebook, Twitter, etc.)
SASCO representatives contacting their respective library science programs

Documents to Create/Update

Write article for Footnotes publicizing event
Flyer to be distributed publicizing event

Reminders and Helpful Hints

CC: all correspondence to NMRT President, NMRT Vice President/President-Elect, and Supervising Board Member
Involve, update, and assist committee members
Set and follow deadlines (finalizing all by Memorial Day weekend works well)
Make sure beverages selections are listed on menu choices
50-150 attendees are anticipated
Think about what students want to know and experience at the conference!
Monitor materials distributed by ALA divisions and round tables (who left literature? are attendees taking brochures? what is left?). This information could be helpful in letting ALA units know how much literature to leave.
When all is said and done, think about ways to improve for next year

General Timetable

July-August	Welcome committee members; introduce them to charges, goals and objectives. Review previous year's files.
September-December	Prepare and submit planning report for NMRT President.
Midwinter	If necessary, meet with committee to discuss plans for reception.
February-May	NMRT President and Committee Chair will reserve space at a conference hotel or nearby restaurant for the reception. Once the reservation has been finalized, work with the hotel or restaurant to arrange catering for the event. Submit article to Footnotes. Coordinate with chairs of the NMRT Professional Development Grant Committee, the Shirley Olofson Memorial Award Committee, the Annual Conference Professional Development Attendance Award Committee, and the Student Chapter of the Year Award to plan the presentation of awards. Invite representatives from ALA Divisions and Roundtables to attend the reception to introduce themselves and their division or roundtable. If a representative cannot attend, invite them to drop off literature for distribution at the reception. Submit progress report via ALA Connect Forward information to SASCO Chair and Publicity Chair for distribution. Finalize all reception plans by Memorial Day weekend.
June	Publicize the event using social networking tools, ALA Connect, and library listservs.
Annual	Wrap up any last-minute preparation and host the reception! The NMRT Professional Development Grant, the Shirley Olofson Memorial Award, the Annual Conference Professional Development Attendance Award, and the Student Chapter of the Year Award is presented at the Annual Reception.

Last revised: May 2016

Awards Committee

Committee Charge

Choose winners for three awards

one recipient for the NMRT Professional Development Grant for a $1000 award
one recipient for the Shirley Olofson Memorial Award, which is intended to help defray costs to attend the ALA Annual Conference for typically $1000
two recipients for Annual Conference Professional Development Attendance Award and provide each winner with one ticket to the event of their choice ($100 value or less) at the Annual conference.

History of the Committee

The NMRT Professional Development Grant was formerly the 3M/NMRT Professional Development Grant. 3M Library Systems supported new librarians by funding the cost of attending an ALA Annual Conference for three grant winners. In 2012, 3M pulled funding for this award, and the NMRT Executive Board voted to support the award as long as possible using existing funding, and to begin to seek out alternate funding in order to support the award indefinitely. The award was changed to support only one winner, and instead of volunteering time for the 3M booth, the winner will volunteer to work as a greeter for the NMRT Orientation or resume reviewer for NMRT.

The Shirley Olofson Memorial Award was formed after the death of Shirley Olofson who was NMRT President for 1971/72 and died during her term of office. The NMRT Executive Board decided to authorize the establishment of an award to honor her memory. The award(s) are given to current or potential NMRT members who have attended no more than five American Library Association Annual Conferences. Initially supported through donations, the award is now funded through an NMRT budget allotment. The amount of the award and number of awards given has varied through the years.

The Marshall Cavendish Award Committee/The NMRT Professional Development Attendance Award was formed in 2006 upon the dissolution of the Exhibitor Contact and Relations Committee, which had managed the award in the past. In 2011, the committee’s name and charge were changed to its current name to reflect changes to the funding structure for the award.

Major Responsibilities

Make necessary changes to online application so that all awards are through one application (with assistance of NMRT Information and Content web liaison) and Google Forms.
Review applications and select recipients based on awards’ criteria. For the Professional Development Grant and Shirley Olofson Award, a runner up should be chosen, but not announced unless the winner is unable to attend ALA Annual Conference.
Notify recipient and those not selected. Announce recipients through official NMRT channels.
Coordinate conference attendance, award transfer, and responsibilities of award recipient with NMRT Resume Review coordinator or Orientation Committee Chair (for Professional Development Grant recipient)
Present award during NMRT's Award Reception at the ALA Annual Conference (working with the Annual Social Committee);
Transfer necessary committee materials to the new chair and update the application and handbook entry, as needed, once a new chair has been appointed.
Make changes to Current/Past Winners web page (with assistance of NMRT Information and Content web liaison).
Current NMRT Executive Board Members are not eligible for the award for Professional Development Grant and Professional Development Attendance Award.
One must be a current NMRT member to be eligible to apply for all awards.

Procedures Used to Accomplish Major Responsibilities

Regularly review applicant criteria for relevance.
Use library publications on local, state, regional, and national levels to solicit applications.
Publicize award in NMRT Notes Blog, as well as NMRT ALA Connect, and other appropriate electronic mailing lists.
Communications with the NMRT Secretary, NMRT Student and Student Outreach Committee Chair, and NMRT Information and Content web liaison for promotions.
Hold meeting select recipients and a back-up, meet online (through ALA Connect), or use a hybrid of the two as decided by the chair.
Verify NMRT/ALA membership status
With assistance of ALA Staff Liaison, send award agreement to recipients.
With assistance of ALA Staff Liaison and Treasurer, arrange for check.
Maintain communication with committee members, award recipient, NMRT Leadership Director, NMRT President, and NMRT Vice-President.
The Award Committee acts as the jury, evaluating application responses/essays.

Committee Composition and Term(s) of Office

One chair with seven to ten members. Members and chair serve for one year, from Annual to Annual.

Reports to

NMRT Leadership Director

Contact people for Accomplishing Committee Objectives

NMRT Leadership Director
NMRT President
NMRT Vice-President
NMRT Secretary
NMRT Communications Chair for NMRT Notes Blog promotion
NMRT Information and Content web liaisons
NMRT Annual Social Chair
NMRT Mentoring Chair
NMRT/ALA liaison
NMRT Student and Student Chapter Outreach Committee Chairs

Publicity Needs

All publicity is managed by the committee. Note: Contact the Footnotes editor regarding submission deadlines.

Records Generation and Archiving Schedules

The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, all records (except any notes from the closed session meeting) should be transferred to the incoming chair. The Chair submits written reports upon request, usually a planning report in August or September, a progress report in January, and a final report near the Annual Conference. Copies of forms, letters, and other documentation should be added to the committee space on ALA Connect.

Forms Used by the Committee

The NMRT Professional Development Grant Award
- There is one standard form for the award and agreement. It remains fairly standard from year to year, although wording will differ slightly.
- The ALA Request for Reimbursement Form is used for reimbursing recipient(s) for their conference costs up to the Award amount. Recipient(s) are responsible for documenting and reporting their expenses in the week following the ALA Annual Conference.
The Shirley Olofson Memorial Award
- There is one standard form for the award and agreement. They remain fairly standard from year to year, although wording will differ slightly;
- The ALA Request for Reimbursement Form is used for reimbursing recipient(s) for their conference costs up to the Award amount. Recipient(s) are responsible for documenting and reporting their expenses in the week following the ALA Annual Conference.

Documents to Create/Update

The NMRT Award web site should be updated at the beginning of the chair’s term and other times as necessary in conjunction with the NMRT Information and Content Committee. Additionally the committee chair will maintain the secure, closed committee website on ALA Connect for uploading all documents, reports, applications, committee discussions, and all other committee-related materials.

Reminders and Helpful Hints

Procedures are fairly uncomplicated during most of the year. Early, highly visible publicity is critical to ensure a sufficient number of applicants. Budget will contain funds for a set number of awards – please check with Leadership Development Director, NMRT Treasurer, and ALA/NMRT Staff liaison to confirm each year. If the NMRT vice president has not appointed next year’s chair by the end of May, encourage him/her to do so. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges. The budget is a minimal operating budget. Maintain continued contact and communication with committee members, Leadership Director, and the award recipient.

General Timetable

July	Review previous year’s files Become familiar with the NMRT Handbook and request that committee members do the same
August/September	Obtain list of committee members, write to inform them of responsibilities and give them the tentative schedule of the year’s events Prepare and submit the planning report
October/November	Set a deadline for the applications. The deadline is usually mid-December. For the Annual Conference Professional Development Attendance Award, the award application can open with other award applications, or have a different deadline closer to the Annual Conference (as many ticketed events are published closer to the Annual Conference date). If choosing to delay the Attendance Award application, have deadline no later than first week of May. Compose award application announcement and distribute to various mailing lists such as NMRT ALA Connect, general ALA Connect spaces, student chapters, state NMRT and state library associations, etc. Contact the Student and Student Chapter Outreach Committee (SASCO) Chair to send applications to library programs Contact the Information and Content web liaison to ensure that all award information on NMRT website is current and correct Submit notice of award availability to NMRT Communications Chair for NMRT Notes Blog Secretary should be contacted to help coordinate publicity and deadlines for submissions for NMRT social media.
December	Send copies of applications to committee members and remind them of award criteria Once the deadline has passed, evaluate the applications and withdraw all that are not complete or do not meet the requirements Instruct committee members to review applicants based on the decision rubric and rank accordingly. Committee members should be prepared to discuss their choices for online discussion. Schedule a time for an online discussion to start the process of selection.
January	Hold closed meeting(s) to select recipient. The meeting is online via the committee’s secure, closed web site on ALA Connect, depending on the preferences of the chair and committee members.
February	Ask NMRT/ALA liaison to verify that the recipient is a current ALA and NMRT member and chair will notify the winner formally in e-mail. Send the name of the recipient to the NMRT President, NMRT Vice-President, Leadership Director, and NMRT/ALA liaison. Send the award agreement to the recipient for the necessary signatures and processing Update the information on the NMRT web page if necessary. Send emails of thanks for their interest in NMRT and the award to all other applicants; notify them of their status and encourage them to apply next year. Provide them all with NMRT committee interest forms. Notify the board and NMRT members of winner and short bio to NMRT ALA Connect, NMRT social media, and NMRT Notes. Update information on NMRT webpage as necessary; Prepare and submit the progress report
March	Maintain communication with NMRT liaison and recipient before and after Annual Conference Arrange for grant recipient to have mentor at Annual Conference, if they wish
April	Correspond with recipient, conveying dates, times, and locations of any meetings or events they need to attend at Annual Conference A committee meeting during the Annual Conference is optional, per the decision of the chair and committee members If there is a vendor sponsor, the winner(s) should be asked to thank the vendor in person at their booth in the Exhibit Hall and write a thank-you letter to the vendor
May/June	Maintain contact with recipient and committee members, answering questions, etc. Obtain name of next year’s chair and together, prepare a new application for distribution at the Annual Conference. Pass along suggestions for a smoother process, changes that need to be made, etc. Notify Leadership Development Director to create and print the certificates of all award winners. Work with winner(s) to complete the ALA Request for Reimbursement Form in the week following Annual; Send copy of request(s) to NMRT Treasurer and ALA Staff Liaison; Follow up with winner(s) to see that they were reimbursed; Submit final report
Annual	NMRT supplies the certificates for the award recipient and recipient is formally recognized at the Awards Reception during the Annual Conference The Leadership Development Director will present the grant award to the winner(s) (using a bio, award statement, etc., that the committee has compiled), unless someone from the committee will be at Annual and wishes to bestow the award on the committee's behalf. Vendor sponsors for the grant(s) will also be invited to present the award, if they choose to do so. If they choose not to present the award, the Leadership Development Director or committee members will present the award(s).

Addendum A - Vendor Sponsorship Tiers for NMRT Professional Development Grant Award

Platinum Sponsors--$3000 or more

Travel/Attendance Grant Sponsor Benefits
- NMRT will advertise sponsorship of the grant in the ALA conference publication
- Company will be mentioned/profiled in the NMRT newsletter when the grant is open for applications and when the grants are awarded
- Recipients will make themselves available at the sponsor’s booth for 1 hour at the conference
- Company can meet the recipients at Annual and take part in any formal ceremony connected with the grant
- NMRT will provide a write up about the award winner and the reception for the company to use on their own site or media
- NMRT will brand and advertise the grant using the company name
- NMRT will include information about the company on the NMRT website in relation to the grant
- NMRT will advertise sponsorship of the grant in the ALA conference publication

Gold Sponsors -- $2000-2999

Travel/Attendance Grant Sponsor Benefits
- Recipients will make themselves available at the sponsor’s booth for 1 hour at the conference
- Company can meet the recipients at Annual and take part in any formal ceremony connected with the grant
- NMRT will provide a write up about the award winner and the reception for the company to use on their own site or media
- NMRT will brand and advertise the grant using the company name
- NMRT will include information about the company on the NMRT website in relation to the grant

Silver Sponsors--$1000-1999

Travel/Attendance Grant Sponsor Benefits
- Company can meet the recipients at Annual and take part in any formal ceremony connected with

Last Reviewed: August 2023, Last Revised: August 2023

NMRT Professional Development Grant Committee

NMRT (Shirley) Olofson Award Committee

Annual Conference Professional Development Attendance Award Committee

Communications Committee

Committee Charge

The purpose of the Communications Committee is to solicit and produce content for the NMRT Blog (http://www.nmrt.ala.org/notes/).

History of the Committee

The Communications Committee originated as the Footnotes Committee. Footnotes began publication in 1971 and was published quarterly until January 2016. It succeeded Newsnotes (1966-1971) as the official newsletter for NMRT (then JMRT). The added responsibility of producing a member news column was added due to the May 2009 Disbanding of the Membership Relations Committee. In January of 2016, the Footnotes newsletter was retired in place of the NMRT blog, NMRT Notes (http://www.nmrt.ala.org/notes/) in order to enable more timely access to articles by NMRT members.

Major Responsibilities

Gather information and articles for the NMRT Notes.
Prepare member news articles (responsibility added due to disbanding of the Membership Relations Committee).
Submit at least one article per month for publication to the NMRT Notes.

Procedures Used to Accomplish Major Responsibilities

Notify members of the Executive Board, including all committee chairs and liaisons, of the deadlines for information with a copy in writing to remind them.
Type and edit the copy for use in each issue.
Email listservs to solicit articles for the blog. If no articles are submitted, one member of the committee a month will be assigned with producing content for NMRT Notes.
Create and upload web files to ALA Connect for editing.
Communicate with the NMRT Secretary to put content on NMRT Notes for online distribution.

Committee Composition and Term(s) of Office

Chair (one year term)
Committee members (appointed at NMRT President's discretion)
Committee appointments are Annual to Annual

Reports to

Member Services Director

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Director for Publications & PR
NMRT Treasurer
NMRT Membership
NMRT Vice-President
NMRT Staff Liaisons
NMRT Committee chairs and liaisons

Documents to Create/Update (e.g. Flyers, Brochures, etc.)

The Communications Committee gathers and writes at least one article per month for NMRT Notes (http://www.nmrt.ala.org/notes/).

General Timetable

Throughout the committee’s term, committee members are expected to produce at least one article per month for publication on NMRT Notes. These articles can be written by committee members or by non-committee members. The articles are solicited by members of the committee through calls to the NMRT listserv and other means.

July	Chair introduces themselves to the committee. Brainstorm with committee on topics and issues that could be written about during the upcoming year. Assign committee members to be in charge of producing content for a particular month if no articles are submitted from non-committee members. Send notice to NMRT-L soliciting stories; prepare articles from committee members. By the end of the month, submit at least one article to the NMRT Secretary for publication on the NMRT Blog.
August-May	Send notice to NMRT-L soliciting stories; prepare articles from committee members. By the end of each month, submit at least one article to the NMRT Secretary for publication on NMRT Notes. Committee planning report due; upload to ALA Connect (September) Committee progress report due; upload in ALA Connect (February).
June	Annual conference - Annual report due. Send any files to the successor

Last Reviewed: March 2014; Last Revised January 2017

Endnotes Committee

Committee Charge

To provide support for library school students and early-career librarians who want or need to publish scholarly articles; to publish peer-reviewed research by library school students and early-career librarians on a wide variety of library-centric topics.

The committee oversees the publication of a peer-reviewed e-journal, Endnotes: The Journal of the New Members Round Table. The journal will be published on the ALA website and indexed in Library Literature. Each edition of the journal will contain at least 2 scholarly articles written by library school students and early-career librarians, as well as web site reviews and scholarly book reviews of titles relevant to librarians.

History of the Committee

The Endnotes Committee evolved from the New Writers’ Support Ad Hoc Committee in 2005.

Major Responsibilities

Accept proposals on a rolling basis
Review proposals for publication suitability
Review articles and offer suggestions for revisions to contributors
Maintain the pool of book and website reviewers
Prepare data for copy and layout of online edition

Procedures Used to Accomplish Major Responsibilities

Notify members of the Executive Board, including all committee chairs and liaisons, of the deadlines for information.
Maintain email or phone contact with authors about submission guidelines, deadlines and revisions.

Committee Composition and Term(s) of Office

Chair (one year term)
Assistant Chair (one year term)
Committee members
Committee appointments are Annual to Annual

Reports to

Member Services Director

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Leadership Director
NMRT Treasurer
NMRT Membership
NMRT Vice-President
NMRT Staff Liaisons
NMRT Committee chairs and liaisons

Publicity Needs

Publicity is needed to solicit proposals for articles. Publicity is accomplished by posting announcements to the NMRT listserv, Blog, Facebook page, and Twitter account with calls for articles, reviewer applicants and publication announcements.

Documents to Create/Update

The committee creates a pdf issue for distribution on the website when enough articles have been collected.

Reminders and Helpful Hints

General Timetable

Endnotes will publish one issue each year with additional issues if there is interest. Special theme issues are also welcomed based on suggestions to the Editor.

September	Committee Planning Report due
February	Committee progress report due
June	Annual conference - Annual report due
Throughout the Year	Article submissions are accepted throughout the year. Those interested in discussing an article idea are encouraged to contact the Endnotes Editor to determine if the proposal fits the publication’s scope.

Last Reviewed: November 2020; Last Revised November 2020

Governance & Handbook Committee

Committee Charge

The Governance and Handbook Committee conducts periodic reviews of the NMRT Constitution and Bylaws, drafts amendments and revisions proposed by the Executive Board or the membership of NMRT, and distributes up-to-date revisions as necessary. It also updates the official online handbook to provide pertinent information on the goals, history, and major functions of NMRT for those associated with the Round Table.

NMRT Guide to Parliamentary Procedure
NMRT Constitution & Bylaws 2015

History of the Committee

The Committee on Governance was established in 1971, with Ronald A. Dubberly serving as coordinator. The committee originated Cognotes, the daily conference newsletter, in Chicago in 1972. A final product of the first committee was a comprehensive report in 1973, which evaluated NMRT objectives and operations. This final item has served as the basis for the committee's existence ever since. The Governance Committee works on the Committee Charge and completes tasks assigned to it by the NMRT President. Since its inception in 1975/76, the Handbook committee has athered information on the various NMRT officers, committees, and liaisons. From 1980 to 1982, the committee was inactive, and its function was taken over by the Committee on Governance. In 1982, it was reactivated as a separate committee and has been active ever since. In 2007-2008 the handbook was transferred from the ALA web site to the NMRT wiki for quicker updating. In 2023, the Handbook was migrated back to the ALA website from Google Drive and the Wiki. In Spring 2023, the Governance and Handbook Committees were combined.

Major Responsibilities

Review the minutes of the LibLearnX and Annual board meetings for unfinished business and assignments.
Compare changes approved to the NMRT bylaws.
Prepare bylaw changes for ballot.
Implement changes to bylaws.
Provide a parliamentarian at board meetings.
Provide details for updating the official Constitution and Bylaws (online).
Identify issues with the Constitution and Bylaws and work with appropriate board members and committees for recommendations of changes.
Communicate with committee chairs and board members to gather feedback and revisions to keep the NMRT Handbook up-to-date.
Review existing material.
Maintain annual review of each section of the Handbook. Review and update relevant changes to sections that have not been updated in more than two to three years.
Contact executive board members and committee chairs to request that they review their position descriptions and timetables and submit any changes needed.
If sweeping changes are planned for any area of the Handbook, circulate a draft copy of the changes to the officers and other necessary contact people concerned directly with the Handbook for their ideas and input.
When Committee Chairs rotate, outgoing chair needs to create a wiki account and assign Sysop to the newly appointed chair. The Sysop allows the Handbook Committee chair administrative authority to login and save edits to the Handbook wiki. Contact the ALA Staff Liaison if here are issues with assigning Sysop to the new chair.
Chair should check the Recent Changes page on the wiki (under Navigation on left side of wiki screen) periodically to remove spam and to block the spammers.

Procedures Used to Accomplish Major Responsibilities

Create a timetable for tasks.
Ask committee members to volunteer for tasks.
Follow up on tasks as assigned.
See "Related Files" at bottom of page for links to parliamentary documents.

Committee Composition and Term(s) of Office

Chair (2 year term, Annual to Annual)
Committee members (1 year term, Annual to Annual)

Reports to:

NMRT President

Contact People for Accomplishing Committee Objectives

Committee members

Publicity Needs

None

Records Generation and Archiving Schedule

Constitution and Bylaws (permanent)
The Committee maintains files on all materials gathered by the Committee and all correspondence. Committee communications are archived on ALA Connect, and committee chairs have maintained documentation of Handbook using Google Drive since 2013.

Forms Used by the Committee

None

Documents to Create/Update (e.g. Flyers, Brochures, etc.)

Constitution and Bylaws
Guide to Parliamentary Procedure

Reminders and Helpful Hints

None

General Timetable

July	Select committee members.
August	Following the Annual Meeting, contact committee members via email to welcome them to the committee and ask that they introduce themselves to each other. Introduce them to charges, goals, objectives. Initially, it is okay to use email to communicate with your committee members, but after the initial contact, ALA Connect is a preferred form of communication with the group, as it acts as an archive for the committee's activities. New committee chair, contact former committee chairs of Governance and Handbook Committees to learn about your role and responsibilities. Read through the Bylaws and Constitution. Read through Handbook, note areas that obviously need attention, and map out a strategy to deal with them. In the event that any requested changes may need Executive Board attention, request that changes be submitted well before LibLearnX virtual meeting. Prepare Planning Report and submit to ALA Connect. Chair will be assigned sysop privileges by the previous chair or ALA personnel. Contact your committee members for their preferred login name and create a login account for each of your committee members (you can also ask for their password preferences or use a generic password that they will be able to change themselves). Due to extensive spam problems in the recent past, it is preferred that committee members are assigned a login rather than doing this themselves.
September	It is good to maintain communications with officers and chairs throughout the year. Assign 3-4 committee chairs to each of your committee members and ask them to contact their assigned chairs in order to introduce themselves and let them know they will be the liaison for any requested changes throughout the year. The chair may choose to solicit revisions from NMRT chairs and officers in the fall and/or spring; officers are typically more likely to send revisions throughout the year.
September-December	Review the minutes of the Annual board meetings for unfinished business and assignments Compare changes approved to the NMRT bylaws Prepare bylaw changes for ballot Maintain online version of Constitution and Bylaws Identify issues with the Constitution and Bylaws and work with appropriate board members and committees for recommendations of changes. Provide a parliamentarian at any fall Board e-meeting. Stay in touch with committee members as they begin to carry out their handbook revision assignments; assist them with any questions that come up in their communications with committee chairs. Check in on the Recent Changes page of the wiki to monitor the spam, block unknown users, and delete the pages and content they have created. This was a problem in 2012 and the wiki crashed due to a tremendous amount of spam on the wiki. In the event that any section of the Handbook requires Executive Board action (i.e. any major structural changes or any committee charges that need major revisions), prepare information to share with the board before midwinter conference.
January	Provide a parliamentarian at the LibLearnX board meetings, if any. Submit bylaw items to Executive Board for approval, if any. If you choose to request changes from chairs and officers in the spring, have committee members communicate with them after the LibLearnX conference. Communications should describe the purpose of the Handbook, request that chairs/officers review their Handbook pages, and ask that they send any needed revisions, additions, or editing of their description and timetable. If you have already requested changes in the fall, have committee members send follow-up emails to remind chairs that they are liaisons for any needed changes to their Handbook pages.
February-April	February: Post report to ALA Connect Provide a parliamentarian at any spring Board e-meeting. Check for any handbook revisions from committee members and committee chairs. Assist with any questions or issues. Check in on the Recent Changes page of the wiki to monitor the spam, block unknown users, and delete the pages and content they have created.
May	Finish up Handbook revisions. Requests for changes may trickle in at end of the year. If a committee chair never responds to the committee member's requests for changes, assume that no changes were needed to the page; edit the page as reviewed with the month and year. Prepare Handbook Committee materials for next Chair.
Annual	Provide a parliamentarian at the Annual board meetings Submit bylaw items to Executive Board for approval, if any. Outgoing chair should contact ALA Staff Liaison to have the sysop wiki login assigned to newly appointed chair. The Sysop allows the Handbook Committee chair administrative authority to login and save edits to the Handbook wiki. Prepare final report and post to ALA Connect.

Last Reviewed: August 2023, Last Revised: August 2023

Information and Content Committee

Committee Charge

The NMRT Information and Content Committee serves as the NMRT Web site and Archives manager, and the liaison to ALA's Web staff. The Committee's responsibilities include developing and recommending editorial procedures for publishing and disseminating information on the NMRT Web site and maintaining the Web site by modifying existing pages and creating pages. When managing the archives, roles include the gathering, preservation, and provision of access to NMRT documentation in paper and electronic formats and to establish a comprehensive records management plan, facilitated by policies and guidelines, which can be implemented and modified as needed.

History of the Committee

1972-1976: The first archivist is concerned with NMRT activities.
1977: Archives Committee is established.
1981: Archives Committee is disbanded.
1985: Archives Committee is reinstated with one archivist appointed.
2000: NMRT Executive Board votes to make Archives Committee a "standing" committee, i.e., one having a continuing life.
2000: The Web Committee was formed in the year 2000. It had previously been a portion of the charge for the Publicity Committee. They post all the items from other various committees to the ALA Content Management System.
2001: (June) Two official documents, NMRT Archives Policy and NMRT Archives Policy for Electronic Documents, are drawn up and approved by NMRT Executive Board.
2001: (October) Document Digitization Task Force develops the NMRT Archives Database. The digital repository was housed at Louisiana State University Libraries.
2002: (January) Archives Committee term is changed to a Midwinter-to-Midwinter schedule.
2002: (June) Document Digitization Task Force officially absorbed by Archives Committee after ALA Annual.
2002: First reporting cycle (planning/progress/final reports) electronically submitted and made accessible via Archives Database.
2011: First reporting (progress/final reports) electronically submitted to ALA Connect and accessible through ALA Connect. Reports remain accessible via the Archives Database.
2016: (June) Completion of archives database migration to American Library Association Institutional Repository (https://alair.ala.org/).
2023: The Web Committee and the Archives Committees are combined into the Information and Content Committee.

Committee Composition and Term(s) of Office

There is a Chairperson for the committee who is appointed by the president for a year term. An Assistant Chair is also appointed who agrees to serve as Chair the following year. Other committee members are appointed as needed.

Reports to

NMRT Secretary

Committee Purpose

To liaise with the ALA web services staff, to load the NMRT web pages, and update NMRT archives with reports from ALA Connect.

Major responsibilities

Upload and maintain web pages for which all other NMRT committees are responsible. Interactions with a liaison from all other NMRT committees allows this procedure to be a continual process.
Provide a centralized access point for committee information, policies, and procedures, which primarily involves maintaining the NMRT Archives Database.
Determine and implement procedures and guidelines for archiving selected print and electronic documents.
Provide access to various forms, report templates and other miscellaneous documents via the NMRT Archives Database that have not already been provided in the NMRT Handbook.
Respond to inquiries regarding archival issues related to official NMRT records.
Maintain open communication about archival matters with NMRT Secretary and serve as the liaison to the ALA Archives at the University of Illinois, Urbana-Champaign

Procedures Used to Accomplish Major Responsibilities

For the website
- All committee members should be trained on the ALA Content Management System. The Chair and Assistant Chair will have final say in how the web pages should look, but all committee members will have access rights to certain areas of the NMRT website for editing.
For archive entry
- Reports are submitted through ALA Connect; these reports are in turn harvested by the Archives chair and distributed to Archives committee members who then enter them into the Archives Database.
- Procedural guidelines have been developed and are available in the Archives Database to assist Archives committee members in the creation of records for selected documents being entered into said database. (ONLY ARCHIVES MEMBERS ARE AUTHORIZED TO INPUT RECORDS INTO THE ARCHIVES DATABASE.)
- Input from Archives committee members is frequently solicited on issues regarding these retention, harvesting and access provision procedures.
- Publicity is necessary to keep NMRT members informed about the benefits of using the Archives Database. This is accomplished by reporting on Archives activities whenever possible via newsletters, listservs, at meetings, etc.

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
ALA Staff Liaison
NMRT Secretary
Committee chairs
ALA Archives, University of Illinois at Urbana-Champaign, 19 Library, 1408 W. Gregory Dr., Urbana, IL 61821.

Reminders and Helpful Hints

The NMRT Secretary is responsible for reminding chairs & officers when it is time to submit reports according to the recommended schedule.
Chairs & officers should be sure to use the appropriate report form at the appropriate reporting period. For example, use only the "Planning Report" template when submitting a planning report—this is important because each report form contains questions that pertain to that particular reporting period.
Committee chairs and officers are urged to consult archival policies in NMRT Archives Policy and NMRT Archives Policy for Electronic Documents when weeding their files of official documents and/or miscellaneous paperwork.
Delegation of tasks is key for this committee to function properly. If there are enough committee members, it is recommended to divide the committee into pairs and assign each pair to liaise with a single NMRT Director (and all committees under that director) as well as a Board member (and all committees under that Board member). Another committee member (usually the chair or co-chairs) is also assigned to manage all general NMRT administrative web pages that do not fall under a committee.

Records Generation and Archiving Schedule

A comprehensive schedule (subject to change) has been developed whereby committee chairs & officers submit reports to the NMRT-BD list as follows:

Planning Reports (by mid-September)
Progress Reports (by mid-February)
Final Reports (by mid-June)

Reports and Dates for Submitting Reports

Reports are submitted to the NMRT Board at Midwinter and Annual. Additional reports submitted as needed or when requested by the Board.

Documents to Create/Update

The Information and Content Committee maintains the following documents:

NMRT Archives Policy
NMRT Archives Policy for Electronic Documents
Procedures for Inputting (Electronic) Reports into (Archives) Database
Procedures for Inputting (Scanned) Records into (Archives) Database
Miscellaneous report templates

General Timetable

Ongoing	Web updates are ongoing and continuous. The workload for this committee fluctuates with the deadlines for other committees which require website changes due to deadlines and publicity functions. Prior to LibLearnX and Annual meetings, a surge in activity is expected. Shortly after committee assignments have been made, the committee chair(s) should send out an email to all NMRT Directors and committee chairs to introduce themselves and point them to procedures for submission on the Web Committee webpage.
July/August	Review Archives and Web Committee Chair documentation and review with the past chair. Welcome new committee members via ALA Connect/email. Provide links to report entry guidelines and Cute PDF instructions to the new & returning members. Capture the previous year's final reports from ALA Connect. Add the previous year's final reports to the tracking spreadsheet, review for format errors and rename to have the correct file name syntax.
September	Assign committee members final reports from previous year.
October/November	Prepare Committee planning report for the NMRT Executive Board. Capture the incoming planning reports from ALA Connect. (NMRT Secretary does not call for reports on ALA Connect until October 1.) Review the data entry of the committee members for the previous year's final reports and follow-up if necessary. Add the new incoming planning reports to the tracking spreadsheet, review for format errors and rename to have the correct file syntax. Assign the planning reports to the committee members.
February/March	Review the data entry of the committee members for the planning reports and follow-up if necessary. Prepare Committee progress report for the NMRT Executive Board. Capture the incoming progress reports from ALA Connect. Add the new incoming progress reports to the tracking spreadsheet, review for format errors and rename to have the correct file name syntax.
April	Assign the progress reports to the committee members.
May	Review the data entry of the committee members for the progress reports and follow-up if necessary. Review Handbook entry for adjustments to the schedule/procedures for the incoming chair. Review the Committee Chair documentation for any adjustments that are needed.
June/July	Prepare the Committee final report for the NMRT Executive Board.

Last Reviewed: August 2023; Last Revised: August 2023

Liaison Coordination & Support

Committee Charge

The Liaison Coordination and Support (LC&S) Committee is responsible for the Liaison Program. Liaisons provide a method of outreach from New Members Round Table (NMRT) to other American Library Association (ALA) divisions, round tables, and units, as well as other library associated organization to promote attendance and participation in programs, discussion forums, events and committees. The LC&S chair and assistant chair appoint liaisons every year.

History of the Committee

The Liaisons were a loosely organized group, reporting to and coordinated by the Networking Director. Also, in the past, the NMRT groups of state ALA chapters sent representatives to NMRT, called the Affiliates Council. To revitalize these groups, a Liaison Coordination and Support Ad Hoc Committee was appointed in 2002-2003 to investigate the possibility of creating a standing committee for liaisons and to propose a plan to establish the NMRT Liaison Program. The Executive Board decided during Midwinter 2003 that a separate committee should reevaluate the Affiliates Program.

Major Responsibilities

Recruit NMRT members to serve as liaisons to other ALA divisions, round tables, and units as well as other library associated organizations (ex. State associations).
Committee members should be assigned an equal number of units whose liaisons they will coordinate.
Provide best practices and strategies for effective liaison activities.
Serve as a contact person for liaisons.

Procedures Used to Accomplish Major Responsibilities

Work with the ALA Liaison to confirm NMRT liaison volunteers are members of the round table.
Contact assigned liaisons on a regular basis to ensure information is being passed along to units.
Maintain a list of liaison tasks and responsibilities.

Reports To

NMRT President

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
Outreach Director
Membership Promotion, Diversity, and Recruiting committee
Student and Student Chapter Outreach committee
ALA Liaison

Records Generating and Archiving Schedule

The committee chair and assistant chair maintains print or electronic copies of all correspondence. Reports are submitted to the NMRT Board at Midwinter and Annual. Additional reports submitted as needed or when requested by the Board.

Documents to Create

Maintain updated list of liaisons
Develop and maintain a list of best practices for liaisons to be distributed to liaisons via email and the Web (webpage, wiki, or other online resource)
Maintain the committee website.

Reminders and Helpful Hints

NMRT members may find that there is no established liaison position serving a particular ALA Unit/organization in which they are interested. In this case, NMRT members are encouraged to contact the Liaison Coordination and Support Committee Chair, who will begin the process of establishing the new liaison relationship by contacting the unit or organization to ask them to accept the liaison.

General Timetable

August	Prepare Committee Planning Report Update the committee webpage and NMRT Committee Liaison Form
September - November	Contact liaisons to remind them to pass along appropriate information to NMRT and the liaison unit on NMRT-L
December/Midwinter	Contact liaisons to remind them to pass along appropriate information to NMRT and the liaison unit on NMRT-L. Provide liaisons with information on NMRT scheduled meetings and events at Midwinter to highlight to other units. Remind liaisons to attend meetings and activities of their ALA unit. Encourage liaisons to write about key events from the unit for Footnotes.
February - March	Contact liaisons to remind them to pass along appropriate information to NMRT and the liaison unit on NMRT-L. Submit progress report via ALA Connect Encourage liaisons to attend meetings and activities of their library associated unit and post relevant information to NMRT-L. Encourage liaisons to write about key events from the unit for Footnotes.
April	Evaluate and revise best practices if necessary. Solicit feedback and suggestions from liaisons
May - June	Send out a call for existing liaisons to renew their appointment(s). Send out a call for NMRT members to serve as liaisons to other units on NMRT-L and ALA Connect. Confirm NMRT membership of volunteers and appoint liaisons. Encourage liaisons to attend meetings and activities of their library associated unit and post relevant information to NMRT-L.
Annual	Prepare Committee Final Report. Contact liaisons to remind them to pass along appropriate information to NMRT and the liaison unit on NMRT-L. Encourage liaisons to write about key events from the unit for Footnotes. Provide liaisons with information on NMRT scheduled meetings and events at Annual Conference to highlight with other units.

Last Reviewed March 2019; Last edited: January 2011

Membership Promotion, Diversity, & Recruitment

Committee Composition and Term(s) of Office

Chair: one-year term; serves as the liaison to the ALA Membership Committee
Committee Members: one-year term; can be re-appointed

Committee Charge

The purpose of the Membership Promotion Diversity and Recruitment Committee is to promote membership and encourage diversity in NMRT and ALA. MPDR accomplishes this mission by promoting a positive image of the New Members Round Table and attracting minority librarians and library school students for membership in ALA and NMRT.

History of the Committee

The Membership Promotion Diversity and Recruitment Committee was created in 2007 by combining the Membership, Promotion and Relations Committee and the Diversity Committee. Documentation is scarce for the history of the Membership Promotion and Relations Committee and needs further investigation. The Diversity Committee was created in 1981 as the “Minority Recruitment Committee”, it became a standing committee January 17, 1987. Its charge was focused on the recruitment and retention of minority librarians. In 1996, a motion was made and passed to change the committee name. This committee was renamed the Diversity Committee, and its charge expanded to reach broader groups of underrepresented people. The responsibility of welcoming new members was added due to the May 2009 disbanding of the Membership Relations Committee.

Major Responsibilities

Welcome new members to NMRT (responsibility added due to the disbanding of the Membership Relations committee)
Maintain a current membership promotion brochure that can be made available for membership promotion by the committee, NMRT members, the state affiliates, the ALA Membership Committee, and ALA headquarters. Make brochures available at ALA conferences.
Create promotional materials that encourage membership in ALA and NMRT from librarians, library school students, and library supporters from traditionally underrepresented racial and ethnic groups, persons with disabilities, and gay, lesbian, bisexual, and transgender people.
Send a welcome letter or email message to all new NMRT members with information on NMRT programs, committees, and opportunities for involvement.
Develop other promotional programs as opportunities become available.

Procedures Used to Accomplish Major Responsibilities

Seek positive means for promoting NMRT that benefit the profession, obtain approval from the executive committee, and complete projects.
Contact the various groups using the membership brochure (affiliates, library school, NMRT Staff Liaison, liaison to ALA Membership Committee) to be sure that they have sufficient membership brochures on hand to meet demand.
Promote diverse membership and participation in NMRT, its committee work, and programs.
Collaborate with other NMRT committees to recruit new librarians for round table membership.
Increase awareness of diversity issues and resources among NMRT committees and members.

Reports to

Outreach Director

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Outreach Director
ALA Membership Chair
NMRT Affiliates Council Members
NMRT Vice-President/President-Elect
NMRT Staff Liaison
Individuals connected with projects and/or programs
NMRT Membership Promotion and Relations Committee Members

Types of Recordkeeping

The Membership Promotion Diversity and Recruitment Committee maintains records relating to the committee and all correspondence.

Publicity Needs

Articles or advertisements can be used to promote membership. Media to be considered include Footnotes, Cognotes, American Libraries, other national library journals, state library association newsletters, and state NMRT newsletters. All articles and publicity should be submitted to the chairs of the Endnotes Committee or Footnotes Committee, or other committees as appropriate.

Correspondence and Carbon Correspondence

NMRT President
NMRT Vice-President/President-Elect
NMRT Outreach Director
NMRT Staff Liaison, when appropriate
NMRT Membership Promotion and Relations Committee Members

Reports and Dates for Submitting Reports

The Membership Promotion Diversity and Relations Committee submits written reports to the NMRT President and Executive Committee at the Midwinter Meeting, at the Annual Conference, and at other times upon request. When appropriate, articles and publications may be submitted to the Footnotes Editor and to the Publicity Committee Chair.

Helpful Hints

The Public Information Office at ALA is often able to provide design and printing services to units of ALA (at a fee, of course.) PIO’s experience with costs of printing and graphic art and other items related to printing brochures is very helpful to someone who is inexperienced in producing large runs of publications.
The Staff Liaison to the ALA Membership Committee should be supplied with any brochures that are printed. Each state member of the Membership Task Force receives a packet of brochures from all the divisions and round tables immediately prior to his/her state conference and can use the materials to promote membership in these units.
The membership of state NMRT chapters is a good recruiting ground for NMRT membership. Work with Affiliates Council President to secure lists and plan a membership drive.
Distribution of committee tasks within MPDR is well-suited to being broken into the sub-committees of membership, promotion, diversity and recruitment.
Work with the Student and Student Chapter Outreach Committee to send promotional materials to student chapters.
It may be helpful to use the supplied monthly list of dropped members to send out an electronic membership survey instead of contacting all members who have dropped out of NMRT in the past 3 years in one large electronic mailing.

General Timetable

July	Review files and NMRT Handbook. Establish contact with NMRT Outreach Director. Update the welcome letter to new and reinstating members of NMRT (the letter is archived in MPDR Google account). Use ALA-supplied lists to send: An electronic welcome letter to each new and returning member who joined NMRT during the previous month. An electronic letter to all dropped members requesting that they take a survey to determine why they did not renew.
August	Prepare mailings for library schools if using a fall mailing date. Establish Membership, Promotion, Diversity, and Recruitment subcommittees. Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
September	Submit a column of content to the Communications Committee for the NMRT blog. Contact groups using membership promotion brochure to see if they have enough copies on hand. Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
October	Prepare planning report. Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
November	Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
December	Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
January	Submit a column of content to the Communications Committee for the NMRT blog. Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
February	Committee Progress Report due Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
March	Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
April	Submit a column of content to the Communications Committee for the NMRT blog. Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
May	Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
June	Reach out to Emerging Leaders to remind them that they are eligible for one free year of NMRT membership. Prepare Diversity column interview for August issue of Footnotes. Prepare files to send to next committee chair. Use ALA-supplied lists to send an electronic welcome letter to each new and renewing member who joined NMRT and dropped member letter to all members that did not renew during the previous month.
Annual	Annual Conference Report due.

Last Reviewed: March 2019; Last Revised: March 2019

Mentoring Committee

Committee Charge

The Mentoring Committee's responsibility is to develop mentoring programs and supervise the career mentoring program. The NMRT Career Mentoring Program Committee matches mentors with new members and they have the opportunity to meet at either the Midwinter and/or Annual Socials hosted by New Members Round Table. The Career Mentoring program is an October - September program that making mentoring available to those who can't attend conferences. Finally, the committee is charged with exploring ways to use technology and up-to-date communication methods to expand mentoring initiatives and preparing guides dealing with mentoring.

History of the Committee

Major Responsibilities

Publicize the career and conference mentoring programs.
Coordinate the conference mentoring program at the annual conference.
Coordinate the career mentoring program from October through June, including providing monthly discussion topic emails.
Explore new ways to employ technology in mentoring initiatives.
Prepare guidelines for mentoring programs.
Improve the web presence of the committee by adding content such as mentoring guidelines, how to conference information, etc.

Procedures Used to Accomplish Major Responsibilities

Create web submission forms and other means for interested participants to sign up.
Work with other NMRT committees to publicize the program.
Add content to web site.
Research other mentoring programs to plan the all-year round mentoring program.
Use email communication to stay in touch with committee members and mentoring program participants.

Committee Composition and Term(s) of Office

Co-Chairs: 2
Members: 5
Appointment for Chair/Co-Chair : 1 year (annual to annual)
Appointment for member : 1 year (annual to annual)

Reports to

Member Services Director

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
NMRT Outreach Director
NMRT Member Services Director
NMRT Student and Student Chapter Outreach Committee
NMRT Liaison Committee
NMRT Website Committee

Publicity Needs

Official press releases
Posting to other discussion lists
Working with NMRT Liaison Committee

Records Generation and Archiving Schedule

List of mentoring program participants. To be kept for 5 years.

Forms Used by the Committee

Mentoring program application forms. Both the Career Mentoring Application Form and Conference Mentoring Application Form are available on the NMRT portion of the ALA web site.

Documents to Create/Update (e.g. Flyers, Brochures, etc.)

Mentoring Guidelines
List of mentoring program participants (on-going)
Mentoring program announcement/call for participants

Reminders and Helpful Hints

(need to create)

General Timetable

July	Co-chairs to introduce themselves to committee and set objectives and priorities for the year.
August	Planning report prepared and distributed to NMRT Board and committee members. Clear and make any updates, through the Web Committee, to the Career Mentoring Application Form. Establish a deadline for Career Mentoring Applications toward the end of September.
September	Contacts with other ALA committees to solicit applications for the Career Mentoring Program. Send mentor program announcement and application to: Student and Student Chapter Outreach Committee Affiliate and state associations NMRT Liaison Committee
October	Career Mentoring Program pairs should be matched. Each pair should be assigned to a member of the committee who will provide monthly discussion topics and troubleshoot issues with the mentoring pair.
November-January	Review and update, with assistance from the Web Committee, the online form for interested participants in the mentoring program for ALA conference.
January	Midwinter meeting.
February-April	Submit progress report via ALA Connect. Review of Midwinter meeting. Establish list of participants for web site. Continue to update website and contacts for broadening program.
April-May	Publicize Annual meeting mentoring program. Request the NMRT Liaison Committee publicize the mentoring program. Pair mentors and mentees. Notify mentors and mentees of responsibilities and procedures.
June	Send Students-to-ALA reception invitations to program participants and committee members. Send invitation for program participants to meet in the assigned room next to NMRT Social. Organize Annual conference meeting(s). Ensure website is properly updated for following year with the assistance of the NMRT Website Committee. Submit Final Report.

Last Revised: March 2019

Nominating Committee

Committee Charge

As outlined in the NMRT Bylaws, the NMRT Nominating Committee will "prepare for an election held in odd numbered years, a slate for Vice-President, Secretary, and two Directors," and "In even numbered years a slate for Vice-President, Secretary, Treasurer, and two Directors." Additionally, the committee will hold a Candidate Forum for the candidates to express their statements of concerns as well as allow members to ask each candidate questions. This forum will be held online prior to the open election period as determined by ALA.

History of the Committee

Introduction of an online candidate forum in 2003
Reintroduction of an in-person forum at Midwinter in 2004
Committee charge was last updated and approved at Midwinter 2003 Board meeting
Discontinuance of in-person forum at Midwinter in 2009
Introduction of a Candidate Video 2011
Introduction of Candidate Q&A Blog entry as the Forum in 2015

Committee Composition and Terms of Office

Chair (one year term-appointed by the incoming NMRT President)
Committee members (one year terms). The bylaws require a total of at least three members on the committee.

Committee Purpose

To complete the nomination and ballot preparation process for NMRT. The committee is also responsible for providing information on candidates and the election to NMRT membership.

Major Responsibilities

Solicit input and nominations from NMRT membership.
Provide candidates with information on each office such as responsibilities, expectations, and other pertinent information.
Confirm intent to run and eligibility of each potential candidate for presenting the slate for board's approval.
Request board meeting to approve the slate of candidates before ALA ballot deadline.
Provide candidates with all the necessary paperwork and requirements for the ballot, forums and any other projects that help disseminate information on the candidates and election.
Conduct and complete an online candidate forum before election begins.
Disseminate voting information including the ALA cut-off date for voting eligibility.
Provide candidates with guidelines for candidate video
Advertise candidate videos to membership

Procedures Used to Accomplish Major Responsibilities

To solicit input from NMRT officers, committee chairs, and liaisons, send emails via the NMRT-BD listserv (through the NMRT secretary).
To solicit input and nominations from NMRT members, place announcements in Footnotes and on the NMRT blog and send emails to the NMRT-L listserv (through the NMRT secretary).
Contact those recommended for office to see if they are willing to run and to secure biographical information.
Secure election and ballot guidelines and deadlines from the ALA Staff Liaison.
Post the notice about the online forum and candidate videos via email, NMRT-L, NMRT Social Media outlets, and/or Footnotes (if possible).

Contact People for Accomplishing Committee Objective

NMRT President
NMRT Past President
NMRT Staff Liaison
NMRT Vice-President
NMRT Web Committee Liaison

Reminders and Helpful Hints

The committee requires lots of document preparation and revision. It is recommended that the committee contact the ALA Liaison for a full schedule of due dates for ALA required documentation for this committee (the ballot, etc...) by November. Frequent updating of the NMRT Nominating webpage is required. Telephone calls are likely to be necessary. Past Chairs of this committee strongly recommend continued use of the NMRTNominations@gmail.com email address for communication from this committee.

Reports and Dates for Submitting Reports

Fall: Planning report
Midwinter: Progress report
Annual Conference: Final report with revised committee handbook entry and other committee working documents.

General Timetable

July	Review files from previous years. Become familiar with NMRT Handbook and NMRT Constitution and Bylaws. Establish contact with NMRT Staff Liaison and committee members. Set the deadline for nominations; consider October 1 as the latest possible date. Begin to solicit ideas for candidates from committee members and Executive Board, particularly Past-President. Submit call for candidates Footnotes (by emailing the editor; deadline usually at the end of July). Submit call for candidates to NMRT-L / blog / social media (via publicity update form)
August	As nominees are received, contact the nominee to ask if they accept the nomination and inform them of the obligations of the office they are nominated for and the requirements of the election process. These include providing ALA with a biographical statement through the ALA online ballot biographical information system by a specified date and participating in the Online Candidate Forum. Provide each nominee with the Q&A questions that they need to answer prior to approval by the NMRT board. Deadline: Sept 24.
September	As nominees are received, contact the nominee to ask if they accept the nomination and inform them of the obligations of the office they are nominated for and the requirements of the election process. These include providing ALA with a biographical statement through the ALA online ballot biographical information system by a specified date and participating in the Online Candidate Forum. When we know our web committee liaisons, update the committee roster and other information on the ALA website When the NMRT VP calls for committee planning reports, submit our committee planning report. When NMRT committees chair email list goes out, email NMRT committee chairs to solicit nominees. By Sept 24, finalize list of nominees. Send list to the ALA Staff Liaison to confirm that nominees are members in good standing (a.k.a. having paid dues) in both ALA and NMRT. Remind nominees to submit the Q&A answers to the Nominating committee chair. By Oct 1 (but after approval by ALA staff liaison), send the list of prospective candidates (those who have agreed to serve and are eligible) & their Q&A answers to the NMRT President so the NMRT Board can approve the slate and make any necessary suggestions at its fall e-board meeting.
October	Contact NMRT secretary about Online Candidate Forum (using the candidate’s Q&A answers to create blog posts for the NMRT blog, Notes).
November	The ALA Staff Liaison will forward ballot preparation, timeline, and distribution information. Verify that the timeline includes all dates through the election date in March. Contact the ALA Staff Liaison if this information is not received by November 15. Once the proposed slate of candidates has been approved by the Board & the ALA liaison sends the ballot biographical submission info, send that request for ballot biographical information to all candidates.
December	Submit candidate slate and information (including mention of the Online Candidate Forum blog posts to be released in late February) to ,Footnotes (by emailing the editor), NMRT-L / blog / social media (via publicity update form) and the website (via our web liaisons).
January	Prepare the NMRT ballot in conjunction with ALA staff liaison (if there are changes required) The deadline for submission to ALA is generally the end of January and will be confirmed by the ALA staff liaison. Contact candidates as necessary to make sure information is submitted by deadline. Check in with the NMRT secretary about the Online Candidate Forum, which will be posted on NMRT Notes next month.
February	Submit an announcement for the Online Candidate Forum to NMRT-L / blog / social media (via publicity update form). Ask candidates if they would like to adjust any Q&A answers for the Online Candidate Forum (remind candidates that they will also need to respond to asynchronous comments/questions on Facebook) …due February 15. February 15: submit Online Candidate Forum blog posts to the NMRT secretary Monitor the NMRT member questions & responses from candidates (on Facebook), after blog posts.
March	When the NMRT VP calls for committee progress reports, submit NMRT progress report.
April/May	Watch for election results ALA voting usually concludes by the end of April. Election results will be announced early May. Note: The NMRT Nominating Committee Chair is NOT directly notified of the results of the election. The ALA Staff Liaison notifies the NMRT President of the election results. The NMRT President then contacts each candidate with the election results. Once all candidates have been notified, the NMRT President sends out an email with the election results to NMRT-L. Add the election results to the ALA website & remove candidate names (via our web liaisons).
June	Organize files, consider problems in the past year so that suggestions for improvement may be made to the next committee chair, and transfer files to the new chair. Make updates/ revisions as needed to the committee handbook (via our handbook liaison). Determine whether or not it will be necessary to meet as a committee during the Annual Conference. (rare) Submit final report and Candidate History spreadsheet to Archives Committee.

Last Reviewed: March 2019; Last Revised: May 2015

Online Programs Committee

Committee Charge

To plan, coordinate, and deliver an online program series as charged by the NMRT President and To plan and execute an online discussion forum

History of the Committee

This committee, formerly known as the Annual Program Committee, is an off-shoot of the Leadership Development committee, which was disbanded in the reorganization of 2004-2005. Traditionally, the Leadership Development committee sponsored a program funded by Highsmith. The committee was established in 2005 to provide a single session at the ALA Annual Conference. With the 2006-2007 committee year, the committee focused on programming delivered online. The 2014-15 committee was charged with delivering a series of three online programs. The Online Discussion Forum committee started in the 2005-2006 year and was formed from the consolidation of previous committees, including Online Book Discussion. The Online Discussion Forum Committee and the Online Programs Committee was consolidated in 2023 to form the Online Programs Committee.

Committee Composition and Terms of Office

Chair (one year term)
Committee members (one year term)

Major Responsibilities

To deliver three programs to new members of ALA and the profession offered in alternate formats. The online programs should take advantage of appropriate available technologies.To offer online participation to all members, including those unable to attend Midwinter and Annual Meetings. Discussions will be held on the NMRT ALA Connect space. The committee will also investigate other ways of communicating. Summaries of monthly discussion topics will be posted online on the general NMRT ALA Connect space. Optionally, members can write an article on each online discussion topic that can be posted to NMRT notes.

Suggest and set topics for monthly NMRT ALA Connect space
Solicit topic suggestions from the Online Programs Committee
Lead monthly discussion on the NMRT ALA Connect Space
Investigate new ways of supporting online discussion and networking through the year and at the LibLearnX/Annual Conferences.

Procedures Used to Accomplish Major Responsibilities

For online programs:
- In consultation with the NMRT President and supervising Board Member, brainstorm potential topics, presenters, or scheduled events appropriate for online programs.
- Secure speakers if appropriate.
- Advertise availability of programs in collaboration with other NMRT Committees and liaisons.
- Provide access to completed programs by making them available online via the appropriate access point (NMRT Web site, NMRT ALA Connect, NMRT/ALA YouTube channel, etc.).
- Manage access to past programs.
For online discussion:
- Discuss topics within the committee, and appoint a committee member to begin that month’s selected topic on NMRT ALA Connect
- All committee members to post, lead and monitor discussion, and add comments where needed to continue the discussion. Designated committee member for each topic to keep track of the topic’s direction and post follow-up questions where required and a summary after the monthly discussion to the general NMRT ALA Connect
- Each discussion leader both for e-mail and live chat discussions can optionally submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes.

Reports to

NMRT Networking Director

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
NMRT Communications Chair for posts on NMRT Notes
NMRT Secretary for Social Media promotion

Records Generation and Archiving Schedule

The Chair submits written reports to the NMRT Executive Board at the LibLearnX, Annual Conference, and at other times upon request. In consultation with the Web and Archives Committees in consultation with NMRT ALA Staff Liaison, check annually to ensure past programs continue to be accessible via the NMRT website.

Reminders and Helpful Hints

Select themes in collaboration with the NMRT President. If appropriate, identify and secure program speaker(s) by the submission of the progress report. Consider the various technologies available for executing the program. Select what works best for the topic. These include audio files, video, online chat with audio and video, interactive Web-based application pages, and other emerging technologies for use on the Web. Advertisement of the program should be done in collaboration with the following committees: Footnotes, Information and Content, SASCO, Membership Promotion

General Timetable

July	Review files from previous year and become familiar with NMRT Handbook. Establish contact with NMRT Networking Director. Join NMRT Chair ALA Connect Space.
August	Establish contact with committee members. Consult with NMRT President and Networking Director to determine if program should fit into a proposed theme or concept or provide online access to a planned program. Prepare and submit planning report as requested by NMRT Secretary. Solicit program suggestions from committee members.
September	Review suggestions and ideas as a committee and make preliminary programming decisions for the series of three programs. Software and/or technologies to implement the program should also be considered. Contact speaker(s) for the first program (November). Discuss and agree on all topics for the monthly NMRT ALA Connect online discussions. Each month’s discussion will have a designated moderator responsible for initiating the topic on ALA Connect. Finalize an October – May calendar of topics with assigned moderators. Committee chair will send out a calendar of topics to NMRT ALA Connect, with an introductory message about the upcoming discussion series.
October-May	Lead discussions each month on NMRT ALA Connect. A discussion thread should be initiated at the start of each month, October - May, by the designated moderator. The designated moderator should post summaries to the general NMRT ALA Connect Submit committee progress report (February) Lead live chats and discussions via ALA Connect, Twitter, or other chat service as committee members have time and interest. Live chat announcements, promotion, and summaries should be posted on NMRT-L by the designated moderator. All e-mail discussion summaries will be archived on NMRT ALA Connect Each discussion leader can optionally submit an article on their topic discussion one week after the end of the discussion, to be published on NMRT notes. The formatting requirements are: Max word count 1600 and infographics and images can be used. Articles are to be sent to the Online Programs committee chair as a word document. After review, these articles will be sent to the NMRT Secretary to post on the NMRT blog.
October	Continue the online program planning process, working closely with committee members and Leadership Director.
November-December	Continue the planning process, working closely with committee members and Leadership Director. Deliver November program. Contact speaker(s) for the second program (March).
January-February	Submit Progress Report via ALA Connect. Continue the planning process, working closely with committee members and Leadership Director.
March-April	Deliver March program. Contact speaker(s) for the third program (June).
May & June	Deliver June Program.
June/Annual Conference	Submit Final Report as requested by NMRT Secretary. Organize files, consider problems in the past year so that suggestions for improvement may be made to the next committee chair, and transfer files to the new chair. Write article on topics and trends based on the year’s conversations to be published in NMRT Notes.

Last Reviewed: August 12, 2023; Last Revised: August 12, 2023

Orientation Committee

Committee Charge

The Orientation Committee plans and conducts orientation programs at both the Midwinter Meeting and Annual Conference. The 90 minute Saturday morning orientation at Midwinter and Friday afternoon orientation at Annual provide attendees an introduction to ALA, NMRT, the conference, the exhibits, and the host city. Additionally, the program provides the opportunity for other ALA divisions and round tables to distribute literature and promote their organizations.

The additional 90 minute program held on Saturday morning at Annual focuses on NMRT. It introduces attendees to NMRT and encourages attendees to engage with NMRT at the conference and beyond.

History of the Committee

Prior to 2002-2003, the committee planned and conducted Annual orientation. During 2002-2003, the committee's charge changed to include the planning and conducting of both the Midwinter and Annual orientations. In 2007 Conference 101, the additional one-hour program held on Friday afternoon at Annual was added to the charge. In 2011, the Friday afternoon program was extended by an additional half hour. In 2013 the programs were re-aligned to previous goals such that there is a 90 minute orientation on Saturday morning at Midwinter and a 90 minute orientation on Friday afternoon at Annual.

Major Responsibilities

Plan and conduct orientation programs at both the Midwinter Meeting and Annual Conference. The orientations serve to introduce attendees to ALA (including its various divisions and roundtables), NMRT, the conference, the exhibits, and the host city.

Procedures Used to Accomplish Major Responsibilities

Establish the committee.
Set goals and objectives of the program.
Secure speakers and materials.
Carry-out program.

Committee Composition and Term(s) of Office

The chair is a one year appointment and committee members serve one year terms from Annual to Annual.

Reports to

NMRT Networking Director
Contact People for Accomplishing Committee Objectives
NMRT President
NMRT Vice-President/President-Elect
NMRT Networking Director
NMRT Staff Liaison
Footnotes Editor
ALA Membership Chair
NMRT Conference Planning Taskforce
Fundraising Coordinator
NMRT Annual Conference Local Information Chair

Publicity Needs

Write article(s) for Footnotes
Include information on orientation in American Libraries
Publicize on Orientations Committee Web page
Promote orientation on various discussion lists (NMRT-L, NMRTSTUDENT-L, New-Lib, etc.)
Advertise on ALA wiki
Publicize on NMRT social media channels

Records Generation and Archiving Schedule

Committee planning, progress and final reports will be prepared by the committee chair and posted to the appropriate ALA Connect space as directed by the NMRT Secretary. All other documents prepared by the committee should be housed in the NMRT Orientation Committee Connect space for ease of access from year to year.

Forms Used by the Committee

NMRT Check Request Form
Planning, Progress and Final Report Forms from NMRT Secretary

Documents to Create/Update (e.g., Flyers, Brochures, etc.)

Orientation Web site for Annual conference
Update and revise conference tips as needed
Write article for Footnotes publicizing Orientations.
Evaluation survey for Orientation

Reminders and Helpful Hints

Work on securing speakers for Midwinter and Annual early.
Arrive early Friday afternoon at both Midwinter and Annual to check on trunk and other materials and fill in address forms to send trunk to sessions.

General Timetable

July	Review files from previous year and become familiar with NMRT Handbook. Establish contact with NMRT Annual Conference Local Information Chair, NMRT Conference Planning Taskforce, ALA Membership Committee Chair, and NMRT-ALA Liaison. Join NMRT Board listserv.
August	Establish contact with committee members. Prepare planning report. Solicit program suggestions from committee members, NMRT Local Arrangements Committee, NMRT Executive Board, and ALA Membership Committee.
September	Review program suggestions and with assistance from committee members, make preliminary decisions about the program. Review the NMRT Orientation Committee website to ensure accuracy.
October	Contact speakers and try to get confirmation as soon as possible. Communication with the Fundraising Coordinator about anticipated vendor support if any. Determine if audio-visual equipment will be used and what costs will be anticipated. Contact Staff Liaison to make arrangements. Contact NMRT Staff Liaison to request the deadline for submitting materials to be included in the conference trunk.
November	Continue the planning process, working closely with committee members and Networking Director. If packets are to be prepared, decide what materials will be included. Annual Conference Local Information Committee can be helpful in securing tourist brochures, etc. Contact ALA divisions and round tables to solicit brochures and/or to request representative to attend Midwinter orientation. Brochures should be sent to Staff Liaison for storage and transport to conference. Contact NMRT committee chairs to see if they have materials to include in packets for Midwinter. Brochures should be sent to Staff Liaison for storage and transport to conference.
December	Study budgetary needs carefully. If needs exceed available funds, try to pare down your budget. You can request a budget adjustment at Midwinter through a written justification. Notify committee members of Midwinter meeting times and places as well as Orientation session information. Confirm speakers for Midwinter. Send Midwinter Orientation agendas and evaluations to the Staff Liaison to be printed.
January	Be sure all details are being covered. Promote Midwinter Orientation on various discussion lists (NMRT-L, NMRTSTUDENT-L, New-Lib, etc.) and NMRT social media channels
Midwinter	Meet Friday afternoon to prepare trunk for Saturday Midwinter orientation session. Complete necessary forms to have the trunk delivered to meeting location(s). Arrive Saturday at the meeting room early to be sure it is properly set up. This may require up to one hour. Have your committee members run through the program with you. Watch for arrival of speakers and show them to their seats. Conduct Midwinter Orientation. Be alert to their needs and to the comfort of the audience throughout the program. If necessary, use All-Committees meeting time to finalize format and to clearly divide responsibilities for Annual orientation. After the conference, write thank you letters to speakers and others who were helpful.
February	Contact NMRT committee chairs to see if they have materials to include in packets for Annual. Prepare progress report. Contact ALA divisions and round tables to solicit brochures and/or to request representative to attend orientation. Brochures should be sent to Staff Liaison for storage and transport to conference. Contact speakers and try to get confirmation as soon as possible. Prepare publicity released and send to NMRT Publicity Chair for Annual orientation. Send preliminary program information to Staff Liaison for Annual orientation.
March	Send final Annual program information to Staff Liaison. Correspond with all committee members and others involved to make certain everything is going smoothly. Work with NMRT Staff Liaison on room set up and equipment needs for Annual.
April	Develop detailed program outline and a script for the parts you will moderate. Be sure program will flow smoothly. Send outline to speakers and be sure you know their needs precisely.
May	Have Annual orientation agendas and evaluation forms printed. Be sure all details are being covered. Inform committee members of the meeting times and places for Annual conference.
June	If possible e-mail or call all committee members, speakers, etc. to be certain everything is set. Record hotels where committee members are staying so you can reach them easily as needed. Promote Annual Orientation on various discussion lists (NMRT-L, NMRTSTUDENT-L, New-Lib, etc.) and NMRT social media channels. Organize your files for transfer to successor. Prepare final report.
Annual	Meet Thursday afternoon or Friday morning to prepare trunk for Friday orientation session. Complete necessary forms to have the trunk moved to meeting location(s). If necessary, contact the staff liaison prior to the conference to arrange for the Friday move. Arrive at the meeting room early to be sure it is properly set up. This may require up to one hour. Have your committee members run through the program with you. Watch for arrival of speakers and show them to their seats. Be alert to their needs and to the comfort of the audience throughout the program. After the conference, write thank you letters to speakers and others who were helpful. Transfer files to in-coming chair.

Last Reviewed March 2019; Last edited April 2019

President's Program & Membership Meeting

Committee Charge

The NMRT President's Program committee plans, coordinates and delivers a program for the ALA Annual Meeting.

History of the Committee

The NMRT President's Program committee was created in 1983.

Committee Composition and Terms of Office

Chair (one year term)
Committee Members (one year terms)

Committee History and Purpose

The Committee was created in 1983. Its purpose is to add a program of substance to NMRT's roster of activities during Annual Conference.

Procedures Used to Accomplish Major Responsibilities

In consultation with the NMRT President, decide on a program topic that will appeal to NMRT members, as well as the larger ALA community.
Secure speakers for the program.
Handle all publicity for the event.
Oversee the event.

Contact People for Accomplishing Committee Objectives

NMRT President
NMRT Vice-President/President-Elect
NMRT Staff Liaison

General Timetable

June	If possible, attend the President's Program to get an idea of what was done the year before
July	Read through your Handbook and files to get an idea of the program process Consult with the NMRT President to learn her/his suggested program topics
August	Collaborate as a committee to investigate & develop program ideas & descriptions Prepare Committee Planning Report for Executive Board & NMRT Archives
September	Finalize Program Title & Description, give to the NMRT Staff Liaison Provide reservation details to NMRT Staff Liaison: names and contact information of presenters; final audiovisual requirements; number of participants; seating arrangements; request for program to be in the convention center
October	Contact potential speakers Delegate individual areas of responsibility among committee
November	Determine who will moderate the event – NMRT President, Committee Chair or another speaker Design flyer for midwinter Interface with NMRT Web Committee to update committee website with program details Draft text of Speaker Confirmation Email including requests for a short bio and latest CV Send speaker Confirmation Email
December	Email flyer to NMRT orientation committee chair (for midwinter conference) Draft mid-winter report (Committee Progress Report) Revisit program descriptions to include basic speaker information
January	Gather short bios & latest CVs from speakers. Make available to committee member working on publicity Review program description to make sure no changes are needed
February	Submit Committee Progress Report for Executive Board & NMRT Archives Have speakers sign ALA Speaker Letter. Work with NMRT Staff Liaison for latest version Check with NMRT Staff Liaison about using any leftover funds for refreshment(s)
March	Create publicity materials Draft NMRT Listserv/NMRT Blog announcement & submit to committee for approval (http://www.ala.org/nmrt/socialnetworking) Draft brief Twitter/Linkedin/Facebook/ALA Connect communications & submit to committee for approval (http://www.ala.org/nmrt/socialnetworking) Prepare a program write-up to be included in the May Footnotes issue & submit to committee for approval Update committee website with any new program information & submit to committee for approval
April	Re-introduce the speakers to each other and ask for outlines of their presentation Start designing assessment tool for program Implement publicity Submit program write-up to be included in the May Footnotes issue Update committee website with any new program information (contact NMRT web committee)
May	Finalize program assessment plan. Send electronic version of assessment tool to Chair so she can bring print copies Remind speakers about conference details Implement publicity E-mail NMRT Secretary with content for social media and a preferred posting schedule; the NMRT Secretary will then post your content Submit NMRT Listserv/NMRT Blog announcement to NMRT Secretary (via publicity request form) Update committee website with any new program information (contact NMRT web committee)
June	Finalize any last minute details Enjoy the program
Afterward	Request copies of presentations, and post presentations to ALA Connect & http://presentations.ala.org Review program assessments Update website - remove program details Thank speakers Chair writes thank-you letters for committee members Submit all bills to NMRT Treasurer Chair sends anonymous surveys to committee members to assess committee functioning Submit Committee Final Report to Executive Board & NMRT Archives Review Handbook entry for changes to timeline

Last Reviewed March 2019; Last edited March 2014

Resume Review Service

Committee Charge

The Resume Review Service Committee gives NMRT members an opportunity to have their resumes and/or cover letters reviewed via e-mail by experienced professionals in the field. In addition, the Committee provides on-site resume reviewing for job seekers in a booth at the ALA Placement Center at Annual and Midwinter conferences. Due to the demands of providing an on-site service, all committee members are required to volunteer a total of 4 hours at the on-site service. Committee members can distribute these required hours across Midwinter and/or Annual as their schedule allows.

History of the Committee

The idea for a resume review service for NMRT members arose in the Mentoring Committee in 1996-1997. At the NMRT Exec Board meeting during the 1997 Midwinter Meeting Mich Nelson and Emerita Cuesta of the Mentoring Committee discussed their idea for a resume review service to be coordinated by their committee.

The board directed the committee to further develop the idea and report back at the Annual Conference. At June 28, 1997 Executive Board Meeting, Alesia MacManus, chair of the Self-Study, Resource Allocation Committee (SSRAC) again recommended a resume review service to be administered by the Mentoring Committee.

Over the next year, the Mentoring Committee decided that a resume review service was beyond the scope of its charge and suggested that another committee be created to provide the service. At the 1998 Midwinter Meeting, the idea of a separate committee was again taken up by the board and it voted to create an ad hoc committee to begin a pilot project of resume review by mail. Paula Hering became the committee's first chair and served in this role for two years. In her first final report, Herring reported that eleven resumes had been reviewed.

Ten resumes were reviewed the following year. The conference reviewing service, the result of a collaboration of ALA's Office of Human Resource Development and Recruitment and NMRT, debuted at the Annual Conference in Chicago in 2000 and was coordinated by Suzanne Sprague. The committee became a standing committee by board vote on July 7, 2000.

Major Responsibilities

Maintain a year-round resume reviewing service (primarily via e-mail) in which job seekers’ documents are sent to appropriate reviewers who make comments and return these documents within a reasonable amount of time.
Recruit and maintain a roster of resume reviewers.
Secure space in the Placement Center to be used for the following purposes:
- One-on-one resume reviewing
- Distribution of information about NMRT
- Provide advice for job seekers
- Provide a relaxing and friendly environment for weary job seekers.
Recruit NMRT members and resume reviewers to staff the booth and provide resume reviewing at the Placement Center at Annual and Midwinter Conferences.
Arrange for booth supplies to be shipped to the conference location.
Set up and dismantle the Placement Center booth at the beginning and end of conferences.
Prepare an attractive display of handout materials and supplies at the booth.
Review resume and cover letter tip sheets and revise as needed.
Maintain and develop committee web site as needed.

Procedures used to Accomplish Major Responsibilities

Publicize service and provide details of its use in appropriate venues, by contacting the NMRT secretary and chair of the Liaison Coordination & Support Committee.
Contact previous year’s reviewers to confirm that they are still willing to serve and confirm their contact information.
Recruit new reviewers as needed, for both mail-in and on-site services.
Apply to ALA Headquarters for space in the Placement Center at Annual and Midwinter
Recruit and schedule resume reviewers and booth volunteers for Midwinter and Annual conferences.

Committee Composition and Term of Office

Chair (one year term). The chair may be shared between two members, or a chair and a vice-chair may be appointed
Committee Members (one year term)
Committee can have anywhere from 5 to 10 members.
Term runs from Annual to Annual.

Reports to

Director of Member Services

Contact People for Accomplishing Objectives

NMRT President
NMRT Vice-President
NMRT Director of Member Services
NMRT Communications Chair
Chair, NMRT Student & Student Chapter Outreach Committee
ALA HRDR Placement Center Coordinator

Publicity Needs

The on-site and mail-in services are publicized via flyers and brochures distributed at Annual and Midwinter. Other means of publicity include postings in listservs and newsgroups including nmrt-l and newlib-l. The services can also be promoted in print publications such as NMRT News, Cognotes and American Libraries.

Records Generation and Archiving Schedule

Most of the work of the committee is accomplished via e-mail. Recruitment of 99% of resume reviewers and booth volunteers is done by e-mail. Reviews are currently received by e-mail and forwarded to a reviewer, who then returns them to the job seeker with comments. The Email Resume Review Service Coordinator is cc'ed.

Forms Used by the Committee

No forms are needed, with the exception of required planning, progress and final reports.

Documents to Create/Update

Sign-up sheets for job seekers for Midwinter and Annual Conferences.
Web document for scheduling onsite resume reviewees, reviewers and booth volunteers.
Roster of e-mail and onsite reviewers.
Reviewer instruction letter.
Job seeker survey for e-mail and onsite services.
Reviewer survey for e-mail and onsite services.
Tip sheets for onsite reviewers.
Tip sheets for booth volunteers.
Brochure to publicize onsite and e-mail service.
Flyer to publicize onsite service.
Resume Tip sheet (currently on the Web).
Job Hunting Tip sheet (currently on the Web).

Reminders and Helpful Hints

The committee has a Gmail e-mail account set up: resumereviewNMRT@gmail.com.

Related Files

General Timetable

Ongoing	Coordinate matching of resume review requests with available reviewers. This process seems to work best with one committee member appointed as the Email RRS Coordinator for a set amount of time. Coordinate with Student & Student Chapter Outreach Committee to publicize Resume Review Service via NMRT News, NMRT Web site, appropriate discussion lists, and student chapter outreach.
July	Receive materials from previous chair Review material for possible archival value and route appropriately Confirm Committee appointments
August	Send a welcome e-mail or letter to committee members and ask what tasks they would be interested in accomplishing Prepare planning report for President and Executive Committee
September	Assign tasks to committee members
November	Coordinate shipping of booth materials to Midwinter location or designated Committee member Contact NMRT Committee chairs to request hand-out materials
December/January	Coordinate with NMRT Secretary and Liaison Coordination & Support Committee to publicize onsite service at Midwinter. Publicizing soon after the ALA Scheduler is open is best. If you publicize and accept volunteers and reviewees too early, you will spend a lot of time making schedule changes. Schedule resume reviewers and booth volunteers for onsite service at Midwinter via spreadsheet share with committeee Recruit and schedule NMRT Representatives by emailing NMRT Board and Chairs and Vice Chairs of NMRT committees. Prepare progress report for President and Executive Committee.
Midwinter Meeting	Arrive early (usually Friday) to set up booth in Placement Center Check in on booth periodically as schedule permits Dismantle booth after 5 p.m. on Sunday
February	Prepare report of proceedings of Midwinter Committee meeting(s) Send results of Midwinter Committee meeting(s) to officers and others as appropriate Write article for NMRT News
April	Arrange shipping schedule for booth materials to Annual Conference location or designated committee member Contact NMRT Committee chairs to request hand-out materials for booth Confirm roster of email resume reviewers
May	Recruit and schedule resume reviewers for onsite service at Annual via listservs and newsgroups Recruit and schedule booth volunteers (who should be NMRT members) via posting on NMRT-L; prepare report for Annual Conference Coordinate with NMRT Secretary and Liaison Coordination & Support Committee to publicize onsite service at Annual. Publicizing soon after the ALA Scheduler is open is best. If you publicize and accept volunteers and reviewees too early, you will spend a lot of time making schedule changes Schedule resume reviewers and booth volunteers for onsite service at Midwinter via spreadsheet share with committee Recruit and schedule NMRT Representatives by emailing NMRT Board and Chairs and Vice Chairs of NMRT committees
Annual Conference	Arrive early (usually Friday) to set up booth in Placement Center Staff booth as schedule permits Dismantle booth on Sunday after 5 p.m.
July/August	Prepare final report for President and Executive Committee Write article for NMRT News Send letters of recognition to Committee members and volunteers Send appropriate materials to new Committee chair(s).

Notices to other public relations vehicles may be handled at the same time as NMRT News releases; these should be coordinated through the NMRT Publicity Committee.

Last Reviewed March 2019; Last Revised March 2019

Student and Student Chapter Outreach Committee (SASCO)

Committee Charge

The Student and Student Chapter Outreach Committee (SASCO) is charged with the task of developing and maintaining a network of individuals able to promote ALA and NMRT and to work with other NMRT and ALA recruitment efforts to help keep student members informed of various NMRT activities, awards and scholarships and to review/evaluate NMRT's student recruitment efforts. The Student and Student Chapter Outreach Committee chooses a recipient of the Student Chapter of the Year Award (SCOTYA).

History of the Committee

2023: The Student and Student Chapter Outreach Committee and Student Chapter of the Year Award committee combined.
NMRT recognizes outstanding contributions of a student chapter to the American Library Association, their school, and the profession. The award winners and runners-up since 2000 include:
2000 Winner: San Jose State University
2001 Winner: SUNY at Buffalo 2001 Runner-up: San Jose State University
2002 Winner: Clarion University of Pennsylvania 2002 Runner-up: UCLA
2003 Winner: University of Illinois at Urbana-Champaign 2003 Runner-up: SUNY at Buffalo
2004 Winner: UCLA 2004 Runner-up: University of Hawaii at Manoa
2005 Winner: Indiana University at Bloomington 2005 Runner-up: University of Illinois at Urbana-Champaign
2006 Winner: University of Hawaii at Manoa 2006 Runner-up: Indiana University at Bloomington
2007 Winner: University of Arizona 2007 Runner-up: University of South Carolina
2008 Winner: University of South Carolina 2008 Runner-up: UCLA
2009 Winner: San Jose State University 2009 Runner-up: University of Illinois at Urbana-Champaign
2010 Winner: San Jose State University 2010 Runner-up: University of Illinois at Urbana-Champaign
2011 Winner: Indiana University 2011 Runner-up: San Jose State University
2012 Winner: Florida State University 2012 Runner-up: Indiana University at Bloomington
2013 Winner: University of Rhode Island 2013 Runner-up: Florida State University
2014 Winner: San Jose State University 2014 Runner-up: Indiana University at Bloomington
2015 Winner: University of South Carolina 2015 Runner-up: Indiana University at Bloomington
2016 Winner: University of South Carolina 2016 Runner-up: Pratt University
2023 Winner: Old Dominion University

Purpose of the Award

In the spirit of ALA's New Member's Round Table (NMRT), the Student Chapter of the Year Award is presented in recognition of a chapter's outstanding contributions to the American Library Association, their school, and the profession. The purpose of the award is to increase student involvement in ALA through student chapters, and to recognize future leaders in the profession.

Award and Award Criteria

The Student Chapter winner will receive $1,000 to help defray travel expenses to ALA Annual, and the winning chapter will receive a certificate. The winning chapter will be recognized at the NMRT Awards Reception at ALA Annual.

Information on the current award cycle can be found on the [http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/awscotya/scotya.cfm ALA SCOTYA website].

The seven categories of Student Chapter of the Year Award criteria include:

Membership Engagement
Leadership
Communications
Programs
Financial Health
Awards and Honors
Student Chapter Advisor Statement

Eligibility

All ALA Student Chapters in good standing are eligible to receive the ALA Student Chapter of the Year Award. There is no limit on the number of times a student chapter may win the award. Any ALA Student Chapter advisor, Student Chapter officer or member, or ALA member may nominate a Student Chapter for the award. Self-nominations are encouraged.

Major Responsibilities

Communicate monthly with library school students (typically via email with student chapter presidents) to share information about NMRT activities, ALA, professional development, and job searching.
Organize a list of volunteers that will be willing to make personal or virtual visits to talk with library school students about NMRT and professional association involvement (Speaker's List).
Maintain SASCO website and Handbook entry.
Advertise and oversee the Student Chapter of the Year Award (SCOTYA).
Assist at the NMRT Student Reception.
Assist in the Mentor/Mentee Program.
Serve as ambassadors for NMRT at every opportunity.
Attend ALA Membership Committee meetings, along with the Outreach Director.
For the Student Chapter of the Year Award
- Solicit applications from ALA student chapters in good standing
- Select recipient.
- Notify recipient and those chapters not selected.
- Prepare application for the following year in consultation with the new chair (if they have been appointed.)
- Promote winners and the conferring of award at Awards Reception.
- Coordinate conference attendance and responsibilities of recipient with the Student and Student Chapter Outreach Committee (SASCO) chairs and Awards Reception Committee to present award at Annual Conference.

Procedures Used to Accomplish Major Responsibilities

Regularly review nomination criteria for relevance.
Publicize award with and encourage applications from student chapters. Publicize award in NMRT Notes and on ALA website.
The SASCO Committee acts as the jury, evaluating nomination forms.
Maintain communication with committee members, award recipient and runner-up, and supervising board member.
Arrange for certificates for recipient to be presented at the NMRT Awards Reception at the Annual Conference. Once ALA Awards Committee approves, a travel grant of $1,000 is presented to the winning student chapter. Work with the Awards Reception Committee to present certificate at the NMRT Awards Reception at the Annual Conference.
Use the following web pages to help in carrying out the committee’s charge:
- Student and Student Chapter Outreach Committee web page
- Directory of ALA Student Chapters
- ALA Student Chapters – comprehensive FAQ and resources
  - Student Chapter Leader ALA Connect

Committee Composition and Term(s) of Office

One chair with five to seven members, all serving a one year term, from Annual to Annual.

Reports to

NMRT Outreach Director

Contact People for Accomplishing Committee Objectives

Supervising officer
NMRT President
NMRT Treasurer
ALA Awards Committee
NMRT Communications Committee Chair
NMRT Information and Content Committee
NMRT Student Reception Committee

Publicity Needs

For online promotion, please use the ALA Connect spaces and the Directory of ALA Student Chapters for email promotion. Contact the NMRT Secretary for social media and Notes promotion and the Information and Content Committee for NMRT website promotion. To promote on ALA’s website, please contact the ALA staff liaison.

Records Generation and Archiving Schedules

The Chair keeps the original applications and any other records generated during the year. At the end of the chair’s term, they should check with the NMRT President to see if records should be transferred to the Information and Content Committee, incoming chair, or NMRT President.
A Planning Report is submitted online via ALA Connect in mid-September.
A Final Committee Report is submitted online via ALA Connect in early June.

Forms Used by the Committee

There is one standard application that chapters submit, which remains fairly standard from year to year, although wording will differ slightly.

The ALA Request for Reimbursement Form is used for reimbursing the purchase of materials to create certificates. The ALA staff liaison can assist in providing and processing this form.

The SCOTYA winner is sent a letter of congratulations via email that includes the NMRT Conditions for the Award Acceptance and the NMRT Check Request Form. If these forms are not available on ALAConnect, contact previous year’s Chair, the NMRT Treasurer, or ALA staff liaison.

Documents to Create/Update

The SCOTYA web site and ALA Connect should be updated at the beginning and end of the chair’s term, as well as other times as necessary. All documents should be up to date in ALA Connect. If missing, please contact the previous year’s Chair.
SCOTYA Scoring Rubric (Do not post actual scoring results on ALA Connect. If any are posted, please delete them.)
SCOTYA Application.
SCOTYA Letter/Email of Congratulations to winner and runner-up.
SCOTYA rejection letter/email to applications not chosen for the award.

Reminders and Helpful Hints

Procedures are fairly uncomplicated during most of the year. Highly visible publicity is critical. Work closely with NMRT Secretary, Information and Content Committee, and the Student Outreach Directory to ensure maximum coverage of publicity and encourage nominations by student chapters. The current chair is responsible for preparing next year’s application form. Input from the previous chair is valuable in this process to the incoming chair. Maintain contact with the past chair for help, clarification, questions, and answers to problems or challenges.

The NMRT budget includes $1,000 for a travel grant to be used by the winning student chapter.

Maintain continued contact and communication with your committee, your Supervising Officer, and the award recipient.

General Timetable

Ongoing	Chair contacts NMRT board members and committee chairs soliciting announcements to send to student chapters Chair compiles announcements for student chapters; committee members send announcements to their assigned student chapters as needed. July Review previous year’s files of Student Chapter Award and Student Chapter Outreach committees consult with outgoing chair(s) as necessary. Become familiar with the NMRT Handbook. Subscribe to NMRTBD listserv.
August/September	Obtain list of committee members; write to inform them of responsibilities and give them the tentative schedule of the year’s events. Schedule an online meeting or conference call to discuss the committee’s charge and the award application form. Any changes must be made to the website before a call for applications can be made. Assign committee members as liaisons to all library schools. Using previous year’s list of LIS program contacts and the Directory of ALA Student Chapters, identify correct contact information for ALA student chapter presidents and advisors Chair creates a welcome letter and email template for committee members’ initial contact with student chapters Committee members contact their assigned library schools to describe the role of the committee and introduce self as liaison to NMRT Update contact information as needed for student chapter officers and advisors. Prepare and submit Committee Planning Report.
October/November	Determine deadline for SCOTYA award applications. Deadline is typically the second week of February or earlier. Update web pages and work with web liaison and Information and Content Committee to ensure that all award information on NMRT website is current and correct. Request committee members keep track of any questions, comments, or suggestions they receive from students or student chapters, to assist with recruitment and evaluation efforts. Compose award application announcement. Publicize award and encourage nominations. Submit notice of award availability to NMRT Notes through the NMRT Communications Committee Chair. Consider social media posts and other places where announcements can be made. Create and/or update a list of “talking points” for volunteer speakers. Reconfirm availability of volunteer speakers for school visits; request new speakers via NMRT ALA Connect Space to make presentations at their local library school. Send volunteers list of "talking points" on NMRT, and appropriate NMRT brochures. Ask NMRT board members for interest of volunteering as speakers. Request reports from any speakers on results or responses to their presentations about NMRT. This can be written about for NMRT Notes if appropriate and will assist in recruitment and evaluation efforts.
December	Have committee send the chair information on the progress of their assigned duties.
January	Committee members contact their chapters again with a welcome letter and to describe their role as a liaison to NMRT. This is so new students entering LIS programs in the winter/spring semester will be invited to join NMRT; some student chapter officers also switch off in the spring semester. Request again that committee members keep shared contact list and communication tracking documents up to date, following communications with student chapters. Prepare progress report for NMRT. Continue publicizing award to ALA student groups. Enlist assistance from committee members to contact the library programs/schools in which they graduated.
February	Send copies of applications to committee members, reminding them of award criteria. Once deadline has passed, evaluate applications and withdraw all that are not complete or do not meet requirements. Instruct committee members to rank applicants and be prepared to discuss their choices. Notify winners first informally via e-mail, then formally in writing. Present report to Executive Board announcing award recipient and runner-up. Send information about the award recipient and runner-up to NMRT Secretary and NMRT Information and Content committee liaison for press releases and to update information on NMRT web page as necessary. Once the Committee has notified the recipient notify applicants not selected of their status. Arrange for NMRT Treasurer to distribute $1,000 travel grant to winning student chapter, pending approval from ALA Awards Committee.
March/April	Arrange for award certificate to be created, framed and presented to student chapter recipient. Assist NMRT Awards Reception/Annual Social Committee with coordination of activities at the NMRT Awards Reception at the Annual Conference Social. Maintain communication with student chapter recipient, before and after Annual Conference. Correspond with recipient student chapter, conveying dates/times of meetings they need to attend at Annual Conference. Send award announcements describing NMRT Awards to the NMRT Booth and NMRT Orientation Committees. Check with committee members to determine who is attending the Annual Conference and who plans to attend the All-Committee meeting.
May/June	Maintain contact with recipient student chapter and committee members, answering questions, etc. Ask the winning student chapter to provide names of their members who will be attending the NMRT Awards Reception at Annual and send the list of names to the Chair of the NMRT Awards Reception Committee so they can be recognized. Pass along suggestions for a smoother process and changes that need to be made or are suggested by current committee. Update SCOTYA web pages and work with web liaison and Information and Content Committee to ensure that all award information on NMRT website is current and correct. Collect and organize committee files to be transferred to succeeding chair of the committee.
Annual	Collect and organize committee files to be transferred to succeeding chair of the committee. Coordinate award presentation of certificate to the winning student chapter during the NMRT Awards Reception at the Annual Conference (during Annual Social event). Submit Final Report via ALA Connect when requested by NMRT Secretary. As needed, attend and assist with relevant NMRT events at Annual. If possible, attend NMRT Student Reception and NMRT Orientation Program. Conference attendance is not required of committee members.

Last Reviewed: August 2023; Last Revised: August 2023

Vice Presidential Planning Committee

Committee Charge

This committee is charged with assisting the current Vice-President with his or her projects and needs during his or her term. This includes assisting with the planning of the Presidential Program for the subsequent year and selecting the Emerging Leader.

History of the Committee

This is an ad-hoc committee appointed by the Vice-President/President Elect.

Major Responsibilities

Begin planning the current VP’s President’s Program for the ALA Annual Conference (purely in a brainstorming capacity). Include such elements as program theme, program content, and potential speakers.
Assist the VP in his or her stated goals for the term.
Select the NMRT’s Emerging Leader and two alternate candidates
Take on other tasks or projects as assigned by the VP.

Procedures Used To Accomplish Major Responsibilities

Regular email communication and brainstorming among committee members
Face-to-face meeting at the Midwinter Meeting if possible

Committee Composition and Term of Office

Chair (one year appointment, Annual to Annual)
Committee members (one year appointment, Annual to Annual)

Reports to

NMRT Vice-President

Contact People for Accomplishing Objectives

NMRT Vice-President

Type of Recordkeeping

Major correspondence, documents, etc. will be retained in files by the Chair of the committee. Reports are submitted to the NMRT secretary.

Reports and Dates for Submitting Reports

Midwinter meeting, Annual meeting, or as requested by the NMRT secretary.

Reminders and Helpful Hints

Keep in mind that the NMRT President’s Program committee is charged with coordinating and delivering the Presidential Program for the ALA Annual Meeting.

General Timetable

July	Welcome committee members Review prior year’s Final Reports from NMRT President and Vice-President
August/September	Begin brainstorming ideas for Presidential Program Select NMRT’s Emerging Leader using guidelines provided by the ALA Staff Liaison Prepare Planning Report
December	Prepare Midwinter Progress Report
May/June	Prepare Annual Final report

Last Reviewed: March 2019; Last Revised: March 2019

New Members Round Table (NMRT) Handbook (under construction)

Table of Contents

About NMRT

Division of Responsibilities & Past Officers

Constitution and Bylaws

Budget

Policies, Procedures, Guidelines, and Forms

Board Members and Timetables of Activities

NMRT Committees

Archived Google Drive Handbook

About NMRT

Goals

History

Division of Responsibilities & Past Officers - Needs Review

Division of Responsibilities: Officers, Directors, Chairs, and Liaisons

Past NMRT Officers - Can we link to this list from its own webpage? That might be easier to manage and update, plus doesn't make the page so long.

Constitution and Bylaws - Needs Review

Constitution & Bylaws of the New Members Round Table of the American Library Association

Budget - Needs Review

NMRT Budget

Policies, Procedures, Guidelines, and Forms - Needs Review

Board Members and Timetables of Activities - Needs Review

President

Vice-President/President-Elect

Treasurer

Secretary

Past President

Leadership Development Director

Member Services Director

Networking Director

Outreach Director

NMRT Councilor

Parliamentarian

NMRT Committees

NMRT Committees

Annual Conference Local Information Committee

Annual Conference Local Information Committee

Annual Social Committee

Annual Social Committee

Awards Committee

Awards Committee

Communications Committee

Communications Committee

Endnotes Committee

Endnotes Committee

Governance & Handbook Committee

Governance & Handbook Committee

Information & Content Committee

Information and Content Committee

Liaison Coordination & Support Committee

Liaison Coordination & Support

Membership Promotion, Diversity, & Recruitment Committee

Membership Promotion, Diversity, & Recruitment

Mentoring Committee

Mentoring Committee

Nominating Committee

Nominating Committee

Online Programs Committee

Online Programs Committee

Orientation Committee

Orientation Committee

President's Program & Membership Meeting

President's Program & Membership Meeting

Resume Review Service Committee

Resume Review Service

Student and Student Chapter Outreach (SASCO) Committee

Student and Student Chapter Outreach Committee (SASCO)

Vice Presidential Planning Committee

Vice Presidential Planning Committee