Federal and Armed Forces Libraries Round Table Board Meeting

ALA Midwinter Meeting, 2005
Colonnade Hotel, Boston, MA
Sunday, January 16, 2005 Attendees: Mary Boone, Carol Bursik, Georgette Harris, Marie L. Nelson, Maria Pisa, Linda M. Resler, Lucille M. Rosa, Reginald Scott, Joan Taylor
  1. The meeting was called to order at 12:33 p.m. by FAFLRT President Linda Resler.
  2. Old Business (continued). Linda Resler is retyping the SOPs from FAFLRT's prior two organizations into a computer file, so the information will be easier to manipulate in the production of a new FAFLRT policy and procedures manual.
  3. New Business
    1. The FAFLRT Brochure needs to be reprinted soon, as there are only 200 left. The New Members Round Table asks for 150 annually, and we also put them in our ALA Booth. Vendor sponsorship will again be sought. (Proquest sponsored the previous printing in 2002.) It was felt we should continue to produce a color brochure, as it presents a more professional image for FAFLRT. The dues' amounts need to be corrected before it is reprinted. A suggestion was producing it on a color printer and we fold, or have Kinkos print and fold. Reggie Scott will check with the printer that his ALA office uses, as it might be more reasonable.
    2. Membership Dues. Linda Resler reported that there is a current discussion with GODORT regarding giving a $5.00 dues discount to those who join all three round tables: FAFLRT, GODORT and a Maps division one.
    3. 2006 Budget. Carol reported that the 2006 budget is due to ALA by February 3, 2005. She will estimate membership at 300 Personal and 50 Institutional to project the budget revenue, and prepare a balanced 2006 Budget submission which will be sent via email to the FAFLRT Board Members for approval. A budget concern that was mentioned is that we are charged very expensive equipment use fees at our annual ALA programs ($2000 fee for our 2004 program). Also, we will continue to seek vendor sponsorship for our organization and events, but it was pointed out that we must coordinate any new vendor sponsorships with the ALA Development Office.
    4. 2005 ALA Annual Conference was further discussed.
      1. Friday Awards Reception will be held from 6:00 to 8:00 p.m. on Friday, June 24, 2005, at the Pritzker Military History Library in Chicago. The facility will be made available to us at no charge, but we will need to hire a caterer, at an estimated cost of $1700 for 100 attendees. Vendor sponsorship will be sought.
      2. General Membership Meeting will be held from 9:00 to 10:00 a.m. on Saturday, June 25, 2005, followed by our panel program on "Competitive Sourcing" from 10:30 a.m. to 12:00 noon.
      3. Board Meetings will be held Saturday afternoon, June 25, 2005, and again on Monday, June 27, 2005.
    5. 2006 Annual Conference Program ideas were discussed. A program on Copyright Issues was suggested, with 90 minutes for speaker(s) and 30 minutes for Q & A. Reggie Scott mentioned that ALA has a Copyright Lawyer and a Representative, who could perhaps participate.
    6. It was mentioned that there are rumors that ALA is considering discontinuing the Midwinter Conference as a cost-saving measure.
    7. Reginald Scott reported that his ALA office in Washington is relocating in August 2005.
  4. The meeting adjourned at 1:17 p.m.
Respectfully submitted, Marie L. Nelson