FAFLRT Board Meeting

ALA Annual Meeting
San Francisco, CA
Sun., June 17, 2001, 4:30-6:00 p.m.
Hilton & Towers

Attendees:
Jane Sessa, Stephanie R. Jones, Margie Buchanan, Rebecca Slingerland, Barbara Wrinkle, Jennifer Bushong, Arthalene Gordey, J. Michael Morrison, Jane Watson, Georgette Harris, Lynn McDonald, Janet Ormes, Jewel Player, Carol Bursik, Richard Hanusey, Arlene Luster, Maria Pisa, Wil Danielson

  1. The meeting was called to order by FAFLRT President Jewel Player at 4:30 p.m. Jewel welcomed everyone to the first meeting of the FAFLRT Board. Those present introduced themselves.
  2. The agenda was reviewed. Two items, logo and brochure, were added under the letterhead item.
  3. Army Report. Mike Morrison reported on pending A-76 actions. His report includes news that: over 100 librarians attended the Army Institute in San Antonio; Sherry Floyd, Chief Army Library Program, Vicenza, Italy received the FLICC 2000 Federal Librarian of the Year award for developing, outfitting and staffing two U.S. Army libraries in Bosnia; two libraries have also opened in Kosovo; and the Military Educational Research Library Network now includes 13 catalogs which can be searched through the portal and which receives ~100,000 hits/month. Mike’s report will be carried in full in Federal and Armed Forces Libraries. A motion to accept the report was passed.
  4. AFLRT President’s Report. Arthalene Gordey reported for Linda Resler. (The full report is contained in this issue). A motion to accept the report was passed.
  5. Treasurers Reports. Wil Danielson and Arthalene Gordey reported their Roundtable’s respective budgets. The FLRT balance as of April 30, 2001 was $2,435.98 and the AFLRT balance as of April 2001 was $8,973. Jewel will follow up with Pat May to determine the reason for the wide differences between the budgets. Jewel reported that the new FAFLRT budget will use the FLRT accounting code. A motion to accept the report was passed.
  6. Newsletter Report. Jane Sessa announced that the next deadline for the newsletter is August 17. The Fall issue of Federal and Armed Forces Libraries will be the inaugural issue of the new FAFLRT Roundtable. Jane also spent time in the exhibits hall discussing renewals with vendors. She is looking for other advertisers. Jane mentioned that bulk mail was not working so the ALA office is handling the mailing of the newsletter for us. Jane commended the efforts of Pat May who has been helping us with the mailings. A motion to accept the report was passed.
  7. Roundtable Coordinating Committee Report. Congratulations were conveyed to Jennifer Bushong who was elected Chair of the Roundtable Coordinating Committee. All agreed it will bring added visibility to FAFLRT. Jennifer and Jewel Player registered their discontent to Mary Ghekus, ALA Conference Services Representative for Roundtables, that Pat May could not attend ALA because of budgetary constraints. While Mary said that ALA is rotating staff at conferences to reduce costs she agreed that if we need a liaison at meetings she will send someone. Jennifer and Jewel also expressed concern that the new “program tracks” did not list the FAFLRT program on the OAIS Reference Model adequately and that many found the track format hard to follow.
  8. 2001 FAFLRT Program. Kudos were given to Janet Ormes for organizing an outstanding program on the “Open Archival Information System (OAIS) Reference Model. While an excellent program, attendance suffered probably because it was difficult to locate in the new track program. Janet graciously agreed to coordinate a revised program on OAIS next year in Atlanta. A more attention-getting title will be identified. Special attention will be paid to ensuring that the program is properly categorized in the Conference program.
  9. 2002 Roundtable Budget. Pat May prepared a preliminary budget for 2002 which was distributed to the Board for discussion. She combined both the FLRT and AFLRT budgets and added 3 percent for inflation. After the Annual meeting, Pat will be able to report to the new treasurer the status of the budget for the upcoming fiscal year. A motion to accept the budget as prepared by Pat May was passed.
  10. New FAFLRT Brochure. Maria Pisa will provide copies of the FLRT brochure and electronic text to Arlene Luster who will design the new brochure.
  11. Federal Personnel Committee. Stephanie Jones will chair. Jane Sessa will organize a meeting in Washington with ALA to raise awareness of issues associated with the Federal Activities Inventory Reform (FAIR) Act of 1998. The FAIR Act requires that an inventory be conducted to ensure that a minimum of 5 percent to a maximum of 25 percent of Federal positions deemed “contractible” be contracted out. Stephanie and Lynn McDonald will help with the program.
  12. The meeting was adjourned at 6:00 p.m.

Respectfully Submitted, Maria G. Pisa, Secretary