FAFLRT Board Meeting December 9, 2011

Minutes

FAFLRT Board Meeting

December 9, 2011

10:00 – 11:00am

The dial in number is 202-707-1684.

Attendance:

    1. Present:   Vicky Crone; Anne Harrison; Karl Debus Lopez; Erica Stiner; Lucille Rosa ; Jane Killian
    2. Absent : Angelique Simmons; Kathleen Hanselmann
  2. Approved minutes for October and November 2011; will be published in Federal Librarian and posted to the FAFLRT site.
  3. Next Board meetings:  (revised per email discussion  Jan 4, 2012)
    1. January 27, 2012 10:00 - 11:00 AM
    2. February 24, 2012 10:00 - 11:00 AM (tentative)
  4. FLICC update (Helen Sherman):
    1. FEDLINK Education Working Group is planning a program on Federal Databases for ALA Midwinter on Jan 20.  The  EPA will be presenting but GPO backed out;  additional presenters are needed.
    2. New Federal Librarian competencies have been uploaded to FLICC website.
    3. Blane Dessey’s update at @MLW :
      1. FLICC and FEDLINK are merging into FEDLINK;  FLICC is not “going away”.  
      2. The FEDLINK Board will contain reps from across the membership.
    4. Consolidating meetings of of FEB, FLICC, FAC, etc.  One meeting date six times per year is being considered.
    5. A new 5-year business plan has been developed for FEDLINK.
  5. Elections:
    1. Helen Sherman will chair the Nominating Committee again and will post the announcement to the FAFLRT discussion list to solicit candidates.
    2. Candidates must be a Federal employee to be on Board. Any FAFLRT member can serve on our committees, however.
    3. Positions needing to be filled:
      1. VP/Pres Elect/Past President  2012-2015 (3 year term)
      2. Federal Director – finish out Kim’s term 2011 - 2013 (1 year term)
      3. Federal Director 2012 – 2014
      4. Armed Forces Director 2012-2014 (rep from Navy/MC)
      5. Secretary 2012 – 2014
    4. The FAFLRT Board appointed Betty Landesman to finish out Kim Lyall’s term as Federal Director through end of ALA 2012.
  6. Add Nominating Committee to Newsletter & website – Lucille will update; send to Jane in a Word document.
  7. Newsletter:
    1. Winter newsletter going to press soon. Please submit inputs ASAP.
      1. Lucille is working on submission
      2. Anne will check with FEDLINK re Shared Print Repositories
    2. Will include Survey in this edition.
  8. Anne will purchase Survey Monkey and get reimbursed by ALA. Will post a draft of the FAFLRT Membership Survey for the Board to review prior to opening this to the Membership.
  9. Vicky will notify Alba that the Board believes the new layout and navigation for the FAFLRT site site needs work;  it’s difficult to find information such as Governance.
  10. Programs:
    1. Midwinter Conference attendance Lucille
    2. Annual-
      1. Deadline to input with ALA is February 1, 2012
      2. Status of each proposed program: 90 – 120 minutes
        1. Disaster Prep (Anne) – ~ 3 speakers, (possible topics: Planning, Fed efforts at collaboration, SafetyNet, Regional Conservation centers, “lessons learned”  speakers from libraries who have recently endured a disaster – HUD?)
        2. Social Media (Kelsey Adams) – Possible topics:  how Federal Libraries have implemented, are using, and are maintaining social networking sites, such as using social networking sites such as Facebook and Twitter to reach out to individuals who may be interested in working in federal libraries, and the Social media policies adopted by Federal agencies
        3. Managing your Federal Career (Vicky) – Helen Sherman has agreed to plan this program but would like to have volunteers to moderate the program.
        4. Knowledge Management (Erica) – will provide suggestions for possible coordinators if this is needed as a backup program
  11. Budget update (Jane) – ALA is updating their entire financial system so there has been no monthly statement yet; normally received by the 15th.
  12. Erica is meeting with ALA on Monday on reaching out to students; will post update to the Board.