Position Descriptions
Vice-President/President-Elect
Elected as Vice President/President-Elect, serving one year as Vice-President, one year as President, and one year as Past President. The purpose of the NMRT Vice-President is to assist the President in performing those duties he or she assigns, to prepare for the following year as President by working closely with the President and other officers, and to make committee assignments for the coming year. The Vice-President/President-Elect also acts as a representative of NMRT when the President is unable to.
President
Elected as Vice President/President-Elect, serving one year as President and one year as Past President. The purpose of the NMRT President is to oversee and facilitate all NMRT activities, delegating direct responsibility between all NMRT elected officers. The President is also the major NMRT advocate to groups within and outside ALA. Being NMRT President provides a unique opportunity to gain leadership skills.
Past President
Elected as Vice President/President-Elect, serving one year as President and one year as Past President. During the final year of their term, the Past President leads the population of the Officer slate. They may chair the Nomination Committee if it's active. Besides bringing a Slate of candidates for approval by the Board for the ALA Elections in the spring, they support both the President and VP.
Treasurer
The NMRT Treasurer is elected as a voting member of the NMRT Executive Board for a 3-year period. Starting as the Assistant Treasurer, learning from the current Treasurer. Then being the Treasurer for a year solo and the final year trains the new Assistant Treasurer. The purpose of the Treasurer is to serve as fiscal officer for NMRT, staying informed on financial matters at the ALA and RT levels and proposes a budget that is voted on by the board each year. The Treasurer in concert with ALA Staff serves as the financial clearinghouse for NMRT funds including coordinating the payment of bills and monitoring funds spent and encumbered so that the NMRT budget is followed. Being NMRT Treasurer offers a chance to gain solid experience in fiscal management and budgeting for a decent size organization including fund raising, forecasting, working with larger organizations and other treasurers in ALA.
Secretary
Supervises 1 committee: Information and Content.
The NMRT Secretary is elected for a one-year term. The purpose of the Secretary is to perform the duties of Secretary as outlined in Sturgis Standard Code of Parliamentary Procedure and act as Secretary to the Executive Board by recording and documenting the decisions and discussions of the Board. The Secretary attends all NMRT Board Meetings, either in person or online, and is a voting member of the Board. The Secretary also requests reports of Board members and committee chairs throughout the year. Being NMRT Secretary offers a great opportunity to gain a thorough understanding of how the round table works.
Director positions
Directors are elected for two-year terms. Each year, two new Directors are elected. There are four NMRT Directors: Leadership Development, Member Services, Networking, and Outreach. Directors focus on specific aspects of the organization, while still being aware of the "big picture." Directorship provides opportunities to develop and nurture committee leaders, including knowing when to provide feedback or recognize individual leadership and communication styles. Supervising and guiding committees offers a different experience than running a project or committee.
Networking Director
Supervises 2 committees: NMRT Annual Conference Local Information, Orientation & Social Committee, and Online Programs .
The Networking Director keeps abreast of all plans and communication within these committees. When questions arise, the Director assists in finding the answers, whether by forwarding to another NMRT officer or the ALA Liaison, or through informal means. Most questions are answered in this way. The Networking Director basically keeps track of the committees and ensures that things go as smoothly as possible. The Director is expected to attend all/most events planned by the committees. The Director attends Board Meetings, either in person or online and votes on issues relating to the governance and future of NMRT.
Outreach Director
Supervises 2 committees: Student and Student Chapter Outreach & Student Chapter of the Year Award; Membership Promotion, Diversity and Recruitment
The Outreach Director keeps abreast of all plans and communication within these committees. When questions arise, the Director assists in finding the answers, whether by forwarding to another NMRT officer or the ALA Liaison, or through informal means. Most questions are answered in this way. The Outreach Director keeps track of the committees and ensures that things go as smoothly as possible. The Director is expected to attend all/most events planned by the committees, and participate in the services provided by the committees. The Director attends NMRT Board Meetings, either in person or online and votes on issues relating to the governance and future of NMRT.
Leadership Development
Supervises 1 committee: Award Committee (which administers several awards per year).
The Leadership Director keeps in contact with the chair of the committees, advising them of deadlines for reports and tasks, responding to their questions, linking them with other resources in NMRT/ALA, etc. They report on committee activities and items of strategic importance to the NMRT Executive Board and attend committee and Board meetings committees at conferences, offering support as needed.
Member Services
Supervises 4 committees: Communications committee, Resume Review committee, Mentoring committee, and the Endnotes committee.
The Member Services Director keeps abreast of all plans and communication within these committees. When questions arise, the Director assists in finding the answers, whether by forwarding to another NMRT officer or the ALA Liaison, or through informal means. Most questions are answered in this way. The Member Services Director keeps track of the committees and ensures that things go as smoothly as possible.
The Director is expected to attend all/most events planned by the committees, and participate in the services provided by the committees. The Director attends NMRT Board Meetings, either in person or online and votes on issues relating to the governance and future of NMRT.
NMRT Councilor
New Members Round Table is entitled to one councilor to be elected by members of the Round Tables as provided in Bylaw Article IV, Sec. 2(d).
The Council is the governing body of ALA. It delegates to the divisions of the Association authority to plan and carry out programs and activities with policy established by Council. Only personal members of the Association may serve on Council. Two meetings are required each year, one at the annual conference of the Association and one not less than three months prior to annual conference. (See Article IV of the Bylaws.) Council determines all policies of the Association and its decisions are binding unless set aside by a three-fourths vote at any meeting of the Association membership or a majority vote by mail held upon petition of one percent of members and requiring a minimum of one-fourth of the membership voting. (See Article IV of the Constitution.)
The New Members Round Table councilor serves a three year term and brings NMRT information that may affect NMRT and its members and bring any feedback back to council and advocate for new members and NMRT. The councilor attends all Council meetings during the Annual conferences: Council I, Council II, and Council III. The councilor also serves on the ALA/APA Council and attends those meetings. The NMRT Councilor is a voting member of ALA Council and may speak on the council floor, make motions, and propose and submit resolutions. The NMRT Councilor should attend the Council Forums during the Annual conferences. The NMRT Councilor is a voting member of the NMRT Executive Board and must attend all board meetings.
