The 2021 ALA Virtual Membership Meeting and Information Session (VMM) features information and first-hand updates from ALA leaders, and provided members with the opportunity to engage in real time with ALA leadership.
The 2021 ALA Virtual Membership Meeting and Information Session was held on Sunday, June 27, 2021 @ 1:30pm CT
Membership Information Session and Virtual Membership Meeting Agenda
- 1:30 - 1:35 PM - Call to Order - Julius C. Jefferson, Jr., ALA President
- 1:35 - 1:45 PM - Memorial, Tributes, and Testimonials - Julius C. Jefferson, Jr., ALA President
- 1:45 - 1:55 PM - ALA President's Report - Julius C. Jefferson, Jr., ALA President
- 1:55 - 2:05 PM - ALA President-Elect's Report - Patty Wong, ALA President-Elect
- 2:05 - 2:15 PM - ALA Executive Director's Report - Tracie D. Hall, ALA Executive Director
- 2:15 - 2:25 PM - ALA Treasurer's Report - Maggie Farrell, ALA Treasurer
- 2:25 - 2:35 PM - BREAK
- 2:35 - 2:45 PM - B.A.R.C. Report - Peter Hepburn, BARC Chair
- 2:45 - 2:55 PM - ALA Endowment Trustees Report - Pat Wand, Senior Trustee
- 2:55 - 3:05 PM - Public Policy and Advocacy Report - Kathi Kromer, Associate Executive Director
- 3:05 - 3:15 PM - ALA Member Opportunities and Benefits - Julius C. Jefferson, Jr., ALA President / Melissa Walling, Director, Member Relations and Services
- 3:15 - 3:20 PM - Question and Answer - Julius C. Jefferson, Jr., ALA President
- 3:20 - 3:25 PM - Announcements - Tracie D. Hall, ALA Executive Director
- 3:25 - 3:30 PM - Adjournment - Julius C. Jefferson, Jr., ALA President
Question? Please contact us at email@example.com.
These virtual meetings are part of ALA’s ongoing focus to connect members and provide an avenue for input on strategic direction, budget priorities, and topics of interest. For an overview of what’s been going on at ALA as well as a status report of the association, you will receive reports from the President, President-elect, Executive Director, Treasurer, and Endowment Trustees at this meeting. These updates will be followed by an opportunity to discuss and vote on any resolutions offered by members.
All ALA personal members may register and participate. Live captioning will be provided.
Yes, these events have been recorded. Link to the recording is below:
Live captioning was provided for all participants.
ALA makes every effort to use products that comply with accessibility standards, but it is not possible for us to test every operating system, browser version and/or adaptive device that might be used to access the meeting. These events utilize the Zoom platform and Zoom is indeed accessible technology that is W3C WCAG (web content accessibility guidelines) compliant. Please review the system requirements to determine whether your computer or mobile device is supported and test the system you plan to use in advance. For more information, visit the Zoom Accessibility Features page.
What is a resolution?
A resolution is a main motion, phrased formally, with (a) whereas clauses, (stating the background and reasons for a proposed policy, advocacy position, or action), followed by (b) Resolved clauses in numbered order (stating the proposed policy, advocacy position, or action).
What is the deadline to submit a resolution to the Resolutions Committee?
All resolutions must be received by the ALA Resolutions Committee at firstname.lastname@example.org at least forty-eight (48) hours prior to the calling of a virtual meeting to order. This deadline ensures that final resolutions will be posted by the Council Secretariat (Marsha Burgess email@example.com) within twenty-four (24) hours of the calling of a virtual meeting to order.
What are the guidelines?
The following guidelines are addressed to individuals and units preparing resolutions to come before the ALA Virtual Membership Meeting.
How to create a resolution?
- A resolution must be complete so that, upon passage, it becomes a clear and formal expression of the opinion or will of the assembly.
- Resolutions, including memorials, tributes, and testimonials, must show the initiating unit, mover, and seconded and provide specific contact information from submitting parties. A resolution without a sponsor will not be presented.
- The resolution should address a specific topic or issue, use concise direct language, conform to proper grammar, and present an affirmative identifiable action.
- The terms used in a resolution should be readily understandable or have specific definitions.
- The intent, objective or goal of the resolution should be clear and purposeful.
- Resolutions should clearly support ALA’s Strategic Plan, its mission, and/or core values.
- Any whereas clauses that relate to an ALA policy must include a parenthetical notation of the title of the policy and the section where it can be found in the ALA Policy Manual.
- If the resolution calls for specific action or program with a timetable, the timetable shall be clear and achievable.
- Resolved clauses at the end of a resolution gain in clarity and brevity and are easier to read by following the resolution methodology of Congress and other deliberative bodies. The new suggested wording states the resolved phrase only once: “Now therefore be it resolved by the [acting body, e.g., ALA, some committee etc.], that...” after which each separate resolved is stated directly in numbered order without repeating “be it resolved by...”.
- All “Resolved” clauses within a resolution should use the objective form of the verb (e.g., “Resolved, that the American Library Association (ALA): (1) supports...; (2) provides...; and [last resolved] urges....") rather than the subjunctive form of the verb (e.g., “Resolved, that the American Library Association (ALA): (1) support...; (2) provide..; and [last resolved]. urge....").
- If the resolution is addressed to or refers to a specific group or groups, it shall name in full the group or groups in both the ‘resolved’ and ‘whereas’ clauses followed by the acronym in parenthesis. Thereafter the acronym may be used.
What is the process for submitting a resolution?
- Any ALA member, with seconder, may offer a resolution for consideration at the Virtual Membership Meeting provided the resolution has been reviewed by the ALA Resolutions Committee. All resolutions must be received by the ALA Resolutions Committee at firstname.lastname@example.org at least forty-eight (48) hours prior to the calling of a virtual meeting to order. This deadline ensures that final resolutions will be posted by the Council Secretariat (Marsha Burgess email@example.com) within twenty-four (24) hours of the calling of a virtual meeting to order. When preparing a resolution for submission to the Resolutions Committee for consideration, please also fill out the Resolution e-form. Although in some cases some components of the e-form may not be applicable, please try to be as complete as possible. Any information you provide will help to expedite the resolution process. In the interest of expedience and effectiveness, the mover of a resolution is encouraged to submit a statement in advance to be read aloud during the virtual membership meeting.
- All resolutions, including memorials, tributes, and testimonials, must show the initiating unit, mover, and seconder. Email addresses must be given for movers and seconders.
- All resolutions approved by the membership will be presented to the next meeting of Council by the chair of the Resolutions Committee. The chair will indicate which membership resolutions are clearly policy matters. The presiding officer of Council will call for Council’s guidance on the disposition of each membership item in turn.
- If a quorum is not present for a called Membership Meeting, those members who are present may convene themselves into a Membership Forum for the purpose of discussing matters of concern. The person who would have presided at the virtual membership meeting may appoint a member to preside at the Membership Forum. Those members attending the Membership Forum shall determine their own agenda of matters to be discussed, except that the names of those being presented for memorials, tributes, and testimonials shall be read at the beginning of the Membership Forum.
- Members who wish to participate must register for the meeting using their ALA ID number. Non-members are welcome but will not be recognized to text chat and are ineligible to vote on resolutions. As per Bylaw Article II, Section 6. Quorum. “Seventy-five (75) voting members shall constitute a quorum at membership meetings.”
All resolutions shall be prepared in accordance with the Virtual Membership Meeting Guidelines for Resolutions prepared by the ALA Executive Board and the Resolutions Committee and published on ALA Connect. (See resolution portion of this web page.)
No resolution shall be presented at the Virtual Membership Meeting that has not been received through the resolution process. (See “Guidelines for Preparation of Resolutions for ALA Virtual Membership Meetings.”) Only the “Therefore be it resolved” clause of a resolution shall be read.
Members will be recognized in the following ways to communicate about an issue, ask a question, or offer a comment: a. As a submission in advance to ALA.org - the submission will be read aloud by the moderator, or b. During the Virtual Membership Meeting by the Question and Answer feature, which will be read aloud by the moderator.
The Presiding Officer will recognize speakers in the order given by the Moderator. Every attempt will be made to balance recognition between the two methods described above. When submitting a question by the Question and Answer feature or when recognized to speak, please state your name and library or organizational affiliation.
Each “speaker” will be allowed up to two minutes. No “speaker” shall have the floor twice on the same question until all who wish to speak have spoken.
The Presiding Officer may close debate on an issue or resolution after 10 minutes. Once the debate is closed by the Presiding Officer, a vote will be taken on the issue/resolution. The Presiding Officer will announce the result of the vote taken.
Members present are encouraged to vote when invited by the Presiding Officer. All votes will be held open for one minute. Voting selections made following the close of that minute will not be recorded. Votes will be tabulated based on the number of valid votes received.
Although a text-based “open chat” will be offered for the benefit of all participants, questions and comments must be addressed as noted above to be answered by the speaker(s)
After the adoption of the procedures that govern the Virtual Membership Meeting, the Presiding Officer presents the agenda at the opening of the meeting. This agenda may have been amended by the Presiding Officer from any agenda distributed earlier. Other changes to the agenda must be by general consent, if there is no objection, or by a two-thirds vote. The agenda is then adopted as presented or as amended.
The meeting will be promptly adjourned at its published time.
Resolutions not addressed at a Virtual Membership Meeting die at the adjournment of that meeting. They can be resubmitted to the Resolutions Committee for consideration at the next face-to-face or Virtual Membership Meeting
There are two member groups that oversee the Virtual Membership Meeting. The Committee on Membership Meetings (COMM), comprised of fellow ALA members, provided the input and leadership in developing this virtual membership meeting.
The Resolutions Committee shall provide an advisory and channeling function for all resolutions presented for consideration, reviewing all resolutions submitted to council pursuant to the criteria established by council. The committee is also directed to provide consistent, in-depth training for all new members.