In-house vs. Outsourced Digitization: similarities, key differences and pitfalls to avoid

Tuesday, 10/29/2019
  • 2:00 PM (Eastern)
  • 1:00 PM (Central)
  • 12:00 PM (Mountain)
  • 11:00 AM (Pacific)

Digitization icon

With the rise of digitizing archival collections across academic and public libraries, more librarians are getting involved in project management, but not all of them have expertise or relevant background in digitization or managing projects. In this 60-minute webinar, you’ll gain tips and strategies for managing digitization projects.

Designed to help professionals who are relatively new to digitization and project management, this webinar outlines some similarities and key differences between managing in-house digitization projects vs outsourcing large-scale digitization projects. Digital project management and digitization expert Marina Georgieva compares and contrasts some important project components such as technology selection, forming and training a team, developing an efficient workflow, and establishing working relations with vendors from three different perspectives: smaller scale projects, larger scale projects and outsourced projects. Georgieva shares her recent experience, explores some challenges related to these types of projects, and covers ways to overcome them. She also provides advice for how to keep all of your projects successful regardless of potential technological or workflow hiccups.

This is a practical workshop based on the presenter’s experience and backed up with real examples from an institution with large-scale digitization capacity and multiple successfully completed grant-funded and internally funded digitization projects.

Image credit: project management by ProSymbols from the Noun Project

Learning Outcomes

By participating in this webinar, you will learn

  • Similarities and key differences between in-house digitization projects vs outsourced digitization
  • Tips on how to complete each project successfully, including some potential challenges and pitfalls to avoid
  • How to establish good partnership with vendors from start to finish, including selection, setting goals, timeline, establishing workflows, communication and progress reporting for outsourcing projects

Who Should Attend

  • librarians new to digitization
  • librarians new to project management
  • librarians new to outsourcing and vendor relations
  • librarians (with expertise in all above) willing to learn new perspective of digitization management and vendor relations


Marina Georgieva

Marina Georgieva head shot

Marina Georgieva dedicated the past 3+ years to digitization, metadata management and digital project management and several years of her early career to teaching and lesson planning. Her passion is digitization of archival materials and project management, and ever since she earned her third Masters’ in Library and Information Science (2015) she has been working on small and large scale digitization and metadata projects. Currently she is Visiting Digital Collections Librarian at the University of Nevada – Las Vegas where she manages large-scale digitization projects and metadata remediation projects, and researches ways for improving workflows to achieve higher productivity and more efficiency. In the past few years, Ms. Georgieva has worked on multiple in-house and outsourced digitization projects and she has learned many practical ways and approaches to turn each project into success.



  • LITA Member: $45
  • Non-Member: $105
  • Group: $196

Zoom login info will be sent to registrants just prior to the start date.

How to Register

Register Online  page arranged by session date (login required)


Mail or fax form to ALA Registration

OR call 1-800-545-2433 and press 5

OR email

Tech Requirements

Live, synchronous lectures will require attendee participation via internet audio. Attendees will need a wired, high-speed internet connection, and a headset or speakers.  It is recommended that attendees use headsets connected to their computers (VOIP) during a Zoom session. All attendees are muted and should use the built in chat function to communicate with presenters.  The use of computer speakers with a mic is not recommended, as it may cause echo. The recommended browser is Mozilla Foxfire although other browsers should work for attending.


For questions about registration, contact ALA Registration:  call 1-800-545-2433 and press 5 or email

For all other questions or comments related to the course, contact LITA at (312) 280-4268 or Mark Beatty,