Scheduling a Zoom Meeting

ALSC Committees and Task Forces have two options when scheduling a Zoom meeting:

  1. Zoom offers a free basic plan you can sign-up for. This basic plan includes:
    1. Hosting up to 100 participants
    2. Simultaneous screen sharing
    3. Private and group chat feature
    4. Option to join by telephone call-in for those who do not wish to/are unable to use video

The only limitation to the basic plan is meetings must be under 40 minutes in length. If your committee needs more than 40 minutes to meet, please see option 2, below. Please note: ALSC committee meetings should not be recorded. If any of your members are unable to attend a particular meeting, they should refer to the meeting minutes, which should be posted in your Connect space.

  1. Contact the ALSC office to schedule your Zoom meeting using the ALSC Zoom license.

Asking the ALSC office to schedule your Zoom meeting allows you the same features as the basic plan described in option 1, above, and allows you to go over the 40-minute limit through the ALSC Zoom license. Please submit your request as soon as possible for a better chance at securing your preferred meeting date and time. 

 

Scheduling a Zoom Meeting through the ALSC Office:

  1. Submit this form with the following information:
    1. Date and time of your meeting
      1. Please note: your day and time may not be available. In the case that it is not, please feel free to ask if another day/time is available or find an alternative platform for your meeting.
      2. If your committee has established dates and times for all meetings through the remainder of the year, feel free to send all the information to the ALSC office so they can be scheduled at once.
    2. Committee name or purpose of the meeting
  2. Once this information is received, ALSC staff will then email you with the link to join the meeting(s).
  3. You will share the Zoom meeting link with those individuals who will need to participate in the meeting. The email containing the link will include the option for the meeting to be added to your Outlook, Gmail or Yahoo calendars for easy access at your meeting time.
  4. Join the meeting by clicking on the link in the email at your meeting time. Please note: there may be another committee or group using the ALSC Zoom account just before or right after your meeting; therefore, it is important you begin and end on time. 

Please be mindful that other committees may also be using the ALSC Zoom license to schedule their meetings. Please keep your meetings to the exact time/duration it was scheduled for. If you need to make any changes to an already scheduled meeting, reach out to ALSC staff. Please note: ALSC committee meetings will not be recorded. If any of your members are unable to attend a particular meeting, they should refer to the meeting minutes, which should be posted in your Connect space.


Zoom Support

Zoom has an amazing support site available for you to learn how to navigate the platform. Please see popular instructional pages linked below or visit their main support site to view all.

Getting Started on Windows and Mac

Testing Computer or Device Audio

Testing Your Video

Screen Sharing

Visit the Zoom Support page for more information