Making the Move: Considerations for Relocating Collections, Staff, and Services

Tuesday, 5/12/2020 - Wednesday, 5/13/2020
  • 10:00 AM-6:00 PM (Eastern)
  • 9:00 AM-5:00 PM (Central)
  • 8:00 AM-4:00 PM (Mountain)
  • 7:00 AM-3:00 PM (Pacific)
ALA and ALCTS are committed to supporting our members, staff, and all librarians and library workers during these uncertain times. We will continue to offer online learning opportunities, including webinars and the Exchange 2020, and will do our best to accommodate the remote needs of our attendees. Please contact ALCTS with any questions or concerns.

Libraries of all types and sizes are re-envisioning their physical spaces to fit their institutional missions and goals. Recent ALCTS e-Forums reflected on a variety of concerns with weeding collections. Aside from downsizing, moving/storing collections and relocating user services and staff temporarily during a renovation requires careful and thorough planning by librarians who manage such projects. Thoughtful preparation can ease the disruption for users and staff while maximizing use of new locations for materials. Day One of the e-Forum will solicit preparation tips needed to move collections, either permanently or temporarily. Day Two will concentrate on preparation tips for re-locating staff and/or services before and/or after renovation.

Learning Outcomes

The discussion will focus on planning for moving collections, staff, and/or services and understanding the issues that will need to be addressed before the move. Some of the soft skills that will be discussed include:

  • Leadership - defining roles for the move
  • Time management - creating realistic timelines
  • Communication - providing and managing clear and regular communication
  • Delegation - encouraging broad participation
  • Resourcefulness and resilience - developing flexible mindsets
  • Problem solving - addressing systems and other concerns
  • Motivation - boosting morale when all else fails!

Who Should Attend

This discussion will be helpful to all levels of library staff who may need to plan or be involved in planning a moving project.


Laura Turner is the Head of Collections, Access, and Discovery at Copley Library, the university library at the University of San Diego. She was responsible for planning the move of library materials offsite and worked with library administration to set up temporary staff and user services spaces. Turner also collaborated with the systems librarian and his team to ensure seamless processes for retrieval of offsite library materials during the renovation. 

Alejandra Nann is the Electronic Resources and Serials Librarian at Copley Library, the university library at the University of San Diego. She was responsible for managing a large print journal deselection project in conjunction with the library’s renovation, and she provided oversight while library materials were moved off-campus into storage. Nann currently manages her staff’s concerns and workflow in their temporary location during renovation, and she is preparing them for moving back into the library. 

Millie Fullmer is the Acquisitions and Cataloging Librarian at Copley Library, the university library at the University of San Diego. One of her main tasks during the current library renovation is ensuring that the local ILS's bibliographic data reflects that of the offsite storage company and trouble-shooting any discrepancies. She has also been involved with managing library staff's expectations, changing job roles, and other concerns during this time of transition. 




How to Register

You must register your email address to subscribe to or access an electronic discussion list on ALA's Mailing List Service. Find instructions for subscribing online.

Once you have registered for one e-Forum, you do not need to register again, unless you choose to leave the list. Find instructions for unsubscribing.

ALCTS Code of Conduct

Please review the ALCTS Statement of Conduct before registering.

Tech Requirements

Internet connection with email address. You can manage your subscription to this list following the online instructions.




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