Annual Preview

Interest Group Events in Chicago

Authority Control Interest Group 25th Anniversary Program

July 12, 1:30 - 4:30 pm, McCormick Place West, W-179. Contact ACIG Chair, Mary Mastraccio for more information.

The Authority Control Interest Group 25th Anniversary Program theme is “The Future is Now: Global Authority Control.” It will examine at the expansion of authority control through increased collaboration and technological control of data, as well as added languages, scripts, and vocabularies.

Presenters include

  • Tim Spalding (LibraryThing)
  • Jeanne Spala (Global authorities in the local catalog)
  • Michael Kreyche (Spanish equivalents for LCSH)
  • Karen Smith-Yoshimura (Community Identity Hub)
  • Thomas Hickey (Virtual International Authority File)
  • Janis Young (LC- Simple Knowledge Organization System)
  • Diane I. Hillmann (Registering the RDA Vocabularies)

Updates from Library and Archives Canada and Library of Congress along with PowerPoint presentations will be made available online.

The program will be followed by a small reception and a business meeting. The business meeting includes elections for Vice-Chair, Secretary, Member-at-Large Subjects, Member-at-Large Series, and Member-at-Large Names. All are welcome. Interested candidates must be ALA members and belong to either the LITA or ALCTS Division.

Automated Acquisitions In-Process/Control Systems Interest Group

Sunday July 12, 10:30 am – 12pm, Chicago Hilton, Lake Ontario Room. Contact co-chairs Michael Zeoli and Sharon Marshall for more information.

The ALCTS Automated Acquisitions In-Process/Control Systems Interest Group invites you to a presentation of R2 Consulting’s recent research associated with the Library of Congress Project on the Creation and Distribution of MARC Records in North America.

In response to the report prepared last year by the LC Working Group on the Future of Bibliographic Control, the Library of Congress commissioned R2 Consulting, LLC to research and describe the North American marketplace for cataloging records, including existing incentives and barriers to both contribution and availability. The scope of this project is broad, including data gathered from all types of U.S. and Canadian producers, distributors, and consumers of MARC records.

Ruth Fischer, R2 Consulting, will provide an overview of their research and lead what we anticipate to be a lively discussion. R2 will not be speaking for the Library of Congress, but about their findings. A description of the project is available online. Additionally, R2 has established a website which serves as a resource for the project.

Book and Paper Interest Group

Saturday, July 11, 10:30 am- 2 pm, Chicago Hilton, Lake Huron Room. Contact Beth Doyle or Carie McGinnis for more information.

For the first official meeting of the Book and Paper Interest Group, co-chairs Beth Doyle, Duke University, and Carie McGinnis, Harvard University, along with Holly Robertson, Library of Congress, will lead a discussion on mass digitization projects with a focus on: what is the role of the modern preservation program in these initiatives? Attendees will also hear about the latest happenings in LBI and be the first to see the long awaited Library Binding Tool Kit!

Cartographic Materials Cataloging Interest Group

July 12, 8 am - 12 pm, Palmer House, Salon VIII. Contact Susan Moore for more information.

Colleen Cahill, Library of Congress, will give a presentation on how to customize Cataloger's Desktop. She is an expert on the product and we anticipate that this will be an excellent session. Discussion will continue on form/genre terms for cartographic materials after the presentation has concluded.

Cataloging Norms Interest Group

July 11, 1:30-3:30 pm, Chicago Hilton, Continental C. Contact Rebecca Routh for more information.

The program consists of four presentations and discussion on the dynamics of cataloging/metadata norms and workflows in the hybrid environment. Each presentation will last 20 minutes, with a 10-minute discussion at the end.

Beyond the OPAC: Creating Different Interfaces for Specialized Collections in an ILS System

  • Presenter: Sai Deng, Metadata Catalog Librarian, Wichita State University

This presentation will discuss the speaker's experiment using Voyager’s ILS to create featured websites from specialized data such as faculty author books, leisure reading, new book lists and a local art museum collection. These websites can be seamlessly integrated into public programming events and library instruction sessions. The Faculty Research Publications and Women's Studies Video Resources websites at Wichita State University will be showcased. The speaker will also discuss the model used to create the websites: selecting data from Oracle database, presenting SQL query results, and creating the websites using web programming for browsing and search. The option to transform data from MARC to Dublin Core will also be discussed. This model can be applied to different data sets by slightly modifying the query, programming and the web appearance. Some features of public websites such as linking each record back to the ILS, adding RSS feeds, and including Syndetic and other cover images to websites will be addressed. Finally, the speaker will discuss disintegration of library data versus integration of library data.

Cataloging Art and Cultural Works in Library Collections

  • Presenter: Elizabeth O'Keefe, Morgan Library and Museum, New York, New York

Works of art and material culture are found in almost every library collection, in the form of portraits of founders or donors, artwork donated for decorative purposes, or cultural objects in collections of papers acquired by the library. There are usually too few objects to justify the creation of a separate database. Separate databases complicate collection management and fragments access. The best way to provide access to these objects is to document them in the main library catalog. In doing so, librarians will find it helpful to look beyond rules designed for cataloging textual and/or published materials, and to seek guidance from descriptive conventions developed by other metadata communities. Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images (CCO) is an invaluable source for the choice and formulation of information appropriate for the description of art and cultural works. The presenter will describe how the Morgan Library and Museum applies CCO to supplement library data standards such as AACR2, DCRM, Betz, etc. when creating MARC records in its Voyager ILS, and how these records are repurposed as metadata for web-accessible digital images.

The eXtensible Catalog's Metadata Services Toolkit: Lowering the Bar for Automated Metadata Processing

  • Presenter: Jennifer Bowen, Director of Metadata Management, Co-Principal Investigator, eXtensible Catalog Project, University of Rochester

Libraries are struggling with the challenges of integrating metadata from a variety of sources: MARC catalog data; metadata from institutional repositories, digital projects, and course management systems into their web discovery interfaces. Combining such disparate metadata as part of a library’s workflow requires easy-to-use tools for automated processing of metadata to correct, enrich, transform, and aggregate metadata from these disparate sources.

The eXtensible Catalog (XC) Project is developing an open-source platform that will enable libraries to easily accomplish these tasks. The XC Metadata Services Toolkit (MST) enables the processing of metadata in any XML schema using pluggable services, automatically handles updated records, enables the scheduling of a variety of services, and makes the updated metadata available for harvesting by other applications. The MST offers an ideal platform for experimenting with new emerging schemas and standards, such as RDA. This presentation will describe the MST and its services, and the importance of this tool for libraries. It will also include a demonstration of the latest version of the MST, which is currently being developed.

Better, Faster, Stronger: Integrating Archives Processing and Technical Services

  • Presenters: Betty Meagher, Head, Metadata and Materials Processing, Penrose Library, University of Denver
  • Kate Crowe, Interim Archives Processing Librarian, Penrose Library, University of Denver

Archival processing and library technical services are both undergoing radical changes in an attempt to stay relevant in an increasingly digital world. Archives have struggled to shift their focus from cataloging at the collection-level to deeper, more granular access to archival materials to meet increasing user demands for digital access to individual collection objects, while library technical services have begun to look for new activities as processing non-unique print resources becomes less of a focus. The archival community's issues are compounded by the fact that both metadata standards (EAD) and content standards (DACS) are geared toward the collection, rather than to items in a collection. Archival professionals have traditionally viewed each collection and metadata record about the collection as unique in and of itself. This artisanal approach has limited archives' ability to extend processing to the deeper level of detail required to make digital access to collection materials possible. In contrast, library technical services have traditionally used streamlined and automated workflows for processing and the aggregation of content at the item level though subject terms as an organizing principle of access.

In an era of shrinking budgets, reduced staffing, and the need for units to show their value to the larger organization, this presentation will show how one library and archives saw these challenges as an opportunity to fully integrate archives processing into its technical services unit and develop a hybrid form of processing that respects the traditions of both disciplines while creating more user-focused metadata and access tools.

The presentations will be followed by a ten-minute question-and-discussion session.

CMDS Collection Development in Academic Libraries Interest Group

Saturday, July 11, 1:30 - 3 pm, Palmer House, Adams Ballroom.

Please join the group for discussion on “Patron-Initiated Collection Development in Academic Libraries: Sharing Local Experiences and Implications for Change."

Three librarians from different kinds of institutions will share their institution's planning and experiences with the topic and an open discussion will follow with opportunities for questions and exchange. Notes will be captured and distributed post-meeting. Vendors, publishers, providers and all others are invited to attend. Please come learn and share information.

This is a hot topic this year. Although it has been discussed at length in the professional literature, on current blogs and at other meetings, there still appears to be a lot to learn. Likely topics to be covered include: budgetary concerns and fiscal planning; the role of usage statistics in determining provision of content; ownership or subscription models; rolling patron plans; what happens as a collection ages?; patron initiated versus traditional collection development: what is the mix of subject breadth?; impact on approval plans or is this a new version of approval plan?; the collection/acquisitions playground; articulating to vendors new practices and institutional needs; applications across formats; and any other related topics and issues.


  • Jonathan Nabe, Collection Development Librarian for Science and Technology, Southern Illinois University at Carbondale
  • Jim Dooley, Head of Collection Services, University of California, Merced
  • Mary Woodley, Collection Development Coordinator, California State University, Northridge

There will also be a very brief business meeting to elect a convener or Chair for this group for 2010-11. Please consider nominating yourself or a colleague. Nominations may also be sent to Julia Gelfand, the current interest group chair.

Catalog Management Interest Group

Saturday, July 11, 1:30-3:30pm, Palmer House Hotel, Salon V

Speakers include:

Jay Weitz, Senior Consulting Database Specialist, OCLC Online Computer Library Center

In February 2009, OCLC launched a six-month project, the Expert Community Experiment, which enables catalogers to update and enhance existing OCLC records. Jay Weitz will give a brief overview of this project, and be available to answer questions.

Betsy Simpson, Chair, Cataloging and Metadata Department, George A. Smathers Libraries, University of Florida

Who needs Cataloging when material comes shelf-ready and records are provided through WorldCat? Libraries that care about user access, that’s who, because record quality directly affects the user’s ability to navigate the catalog. Who has time to scrutinize batchloaded records, especially with staff reductions and hidden collections that need attention? That’s where automated solutions come into play. CatQC, a console application for Microsoft Windows developed at the University of Florida and run against WCP record files offers the best of both worlds. Shelf-ready material goes from box to shelf while Cataloging reviews easy-to-read Web-based reports highlighting only those records with potential problems.

Ross Shanley-Roberts, Special Projects Technologist, Miami University Libraries

Shanley-Roberts and his colleague, Rob Casson, have developed an open source discovery layer, Solrpac, and are about to release their newest version, MULtifacet. His work on this project has been to extract bibliographic and item records from the ILS, parse, and index them. He has created a PERL program that parses and indexes the records and loads the results into a set of MySQL tables, which includes faceting and enriching the data. These tools also report when there are errors or inconsistencies in the MARC records. In his presentation, Shanley-Roberts will discuss the automatic review of all tracings, including subdivisions, against the authority records and the report process for records that need human attention.

CMDS/RUSA CODES Collection Management in Public Libraries Interest Group

Monday, July 13, 1:30 - 3 pm, Chicago Hilton, Lake Erie Room. Contact Melissa DeWild for more information.

The group meets to discuss current topics of interest in collection development. Anyone interested in collection development and management is welcome to attend!

Costs of Continuing Resources in Libraries Interest Group

July 12, 3:30 - 5:30 pm, Chicago Hilton, Lake Huron Room. Contact Kim Steinle (chair,) Lai-Ying Hsiung (vice-chair), or Heather Staines (vice-chair) for more information.

The ALCTS CRS Costs of Continuing Resources in Libraries Interest Group invites you to attend “Bend, Don't Break! Flexible Approaches Adopted by Libraries and Publishers During Challenging Times.”

Current economic conditions are affecting the funding base of even the largest libraries in the United States and Canada to a degree that is unprecedented in recent memory. Both the International Coalition of Library Consortia (ICOLC) and Association of Research Libraries (ARL) have issued statements urging publishers to adopt flexible approaches to pricing and avoid reducing content or access as libraries seek to renegotiate expenditures during this global economic crisis. Please come and brainstorm on what strategies publishers can employ to help libraries move forward, and how libraries can help publishers find pricing models that best suit the conditions of the day. Approaches such as open access, fulfillment of existing contract terms for ongoing access to back issues of canceled subscriptions, new publishing models and funding sponsorships that can create business/enterprise sustainability will be discussed by publishers, vendors and libraries.


  • Wendy Allen Shelburne, Electronic Resources Librarian, University of Illinois at Urbana-Champaign
  • Becky Snyder, President, ABC-CLIO
  • Tom Sanville, Executive Director, OhioLINK, and one of the founders of the International Coalition of Library Consortia
  • Heidi McGregor, Director of Marketing and Communications, Ithaka

Please join us for a lively discussion!

Digital Conversion Interest Group

Saturday, July 11, 1:30 – 3pm, Palmer House Crystal Room. Contact co-chairs Preston Cabe and Janet H. Ahrberg for more information.

Please join us at the 2009 ALA Annual Conference for the first meeting of the Digital Conversion Interest Group (formerly the Recording Media Discussion Group). A guest speaker will give a presentation on the Federal Agencies Digitization Guidelines Initiative.

The Federal Agencies Digitization Guidelines Initiative is a collaborative effort by federal agencies to define common guidelines, methods, and practices to digitize historical content in a sustainable manner. The initiative was launched in 2007 with the formation of the Federal Agencies Still Image Digitization Working Group, who concentrate their efforts on image content such as books, manuscripts, maps, and photographic prints and negatives. In 2008, the Federal Agencies Audio-Visual Working Group was formed with a focus on sound, video, and motion picture film.

The Working Groups plan to develop recommended practices and associated specifications that are based on clearly articulated objectives describing the expected uses of the digitized content. The initiative's methodologies and requirements will be based on recognized approved standards or empirical data to the extent possible.

Federal agency participation is voluntary and non-binding. Participants will provide input, share information and resources (when possible), and provide their opinions on priorities, methodology of the initiative, and approval or disapproval of draft guidelines, and respond to external recommendations or queries. Adherence by the participating agencies to the guidelines developed under this initiative is not required, nor is it expected to be practical under all circumstances.

Gifts and Exchange Interest Group

Saturday, July 11, 8 -10 am, Palmer House Kimball Room. Contact Susan Thomas, Chair, for more information.

Are you interested in learning how others manage a library gifts and exchange program? Interested in using your gifts to raise funds for the library?

Join the interest group as it focuses on legal issues, public relations matters, and administrative procedures of operating a gifts and exchange program. A highlight of this year’s meeting is a discussion from Better World Books on how they can help libraries manage gift materials and also how they can assist with collecting materials as a way to recycle unwanted books.

Networked Resources and Metadata Interest Group (NRMIG)

July 12, 8 -10 am, Intercontinental, St. Clair Room

The title “Metadata Librarian” first appeared in the late 1990s in conjunction with developments in information technology and digital library initiatives. Since the title is still relatively new, responsibilities and competencies have yet to be clearly defined. This study examined eighty-six job descriptions for metadata librarian positions and eighty-three job descriptions for catalog librarian positions, all posted from 2000 to 2008. The authors focused on three properties common to most of the job descriptions: education, required qualifications, and desired qualifications.

These properties were analyzed, in order to answer following questions:

1. What is the required skill set for a metadata librarian?

2. Are there any changes or differences in job descriptions over time?

3. What are the differences between Metadata Librarians and Cataloging Librarians in terms of competencies and required qualifications?


  • Myung-Ja Han, Assistant Professor, Serials Cataloging, University of Illinois at Urbana-Champaign
  • Patricia Hswe, Project Manager for NDIIPP Partner Projects, University of Illinois at Urbana-Champaign

This presentation will be followed by a managed discussion on library school and continuing education for metadata librarians, led by Steven Miller, Senior Lecturer, University of Wisconsin-Milwaukee, School of Information Studies.

Promoting Best Practices For E-Serials

July 11, 10:30 am-12 pm, Chicago Hilton, PDR 4. Contact co-chairs Britta Santamauro and Rebecca Kemp for more information. Sponsored by CRS College and Research Libraries Interest Group.


Adam Chandler, Cornell University: Towards OpenURL Quality Metrics: Initial Findings

The OpenURL standard is a widely deployed technology to facilitate linking to resources across the library supply chain. At a typical academic library thousands of OpenURL requests are initiated by patrons each week. The problem is, too often these links do not work as expected, leaving patrons frustrated by a lower than desired quality of service. In this presentation I will share early findings from an investigation into the feasibility of creating industry wide metrics for evaluating and comparing the quality of OpenURL implementations across vendors.

Peter McCracken, Serials Solution: KBART Update: A Discussion of the Draft Report on Knowledgebase Data Transfer

The KBART Draft Report is released and in this session it will be discussed what the draft KBART standard proposes, how this proposal would impact libraries, knowledgebase vendors, content providers, and especially library patrons, how organizations and individuals are responding to the draft standard, and what the next steps are in implementing as much useful change in this area as possible.

Regina Reynolds, Library of Congress: Best Practices for Presentation of E-Serials: Hope or Hopeless?

Many continuing resources librarians have become resigned to practices of aggregators and publishers that complicate or impede accurate and complete cataloging. "They'll never listen, they won't change" is a common cataloger refrain. Nonetheless, working together with publishers and aggregators to develop best practices is gaining momentum and is an activity that is often supported by NISO. This presentation will include examples of problematic current e-serials presentation practices-such as presenting articles originally published under earlier titles under the current title, or printing incorrect ISSN--and describe efforts to develop and promote some best practices.

Public Libraries Technical Services Interest Group

July 11, 8 -10 am, Chicago Hilton Northwest 1 Room. Contact Marlene Harris for more information.

The first meeting of the new Public Library Technical Services Interest Group will focus on what differentiates public library technical services from technical services operations in other types of libraries. Discussion will focus on how Quality Books’ cataloging and processing operation provides services to public libraries.


  • Marlene Harris, Alachua County Library District (moderator)
  • A representative from Quality Books

Organizational topics will be discussed and a new Vice-Chair will be elected. The Vice-Chair will become the chair following the 2010 ALA Annual Conference. Program ideas and discussion topics for future meetings will solicited.

Scholarly Communications Interest Group

Monday, July 13, 1:30-3:30 pm, Chicago Hilton, Conference Room 4B.

Our guest will be Dorothea Salo, Digital Repository Librarian at the University of Wisconsin-Madison Library. Dorothea is a frequent and outspoken commentator on scholarly communication issues and in particular, open access. Library Journal included her as one of its Movers and Shakers for 2009, citing her fall, 2008 article in Library Trends "Innkeeper at the Roach Motel" as an example of her candid, critical style and characterizing her blog, Caveat Lector, as "pulling no punches." Please join us for what promises to be a lively and thought-provoking session.

Technical Services Workflow Efficiency Interest Group

July 13, 1:30-3 pm, Chicago Hilton, Conference Room 4C. Contact Catherine Grove or Robin Champieux for more information.

The ALCTS Technical Services Workflow Efficiency Interest Group will meet to discuss the strategies libraries are using to cope with the economic downturn and unpredictable budgets.

Please join us for a discussion regarding how priorities have shifted in these economic times, what initiatives have been pushed to the forefront, and what processes have been given up in light of current and impending budget pressures. The discussion will be followed by a brief business meeting to elect a Vice-Chair/Chair-Elect for the next year.

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