IFLA Reports From the 2003 World Library and Information Conference, Berlin, August 1-9, 2003

ALCTS sponsors representatives to seven sections of the International Federation of Library Associations and Institutions annual meeting (named World Library and Information Conference beginning in 2003): Acquisition and Collection Development, Bibliography, Cataloging, Classification and Indexing, Preservation and Conservation, Serial Publications, and Statistics. We are pleased this year to include a report on the Audiovisual and Multimedia Section, reported by ALCTS member George Abbott, in addition to the reports of official ALCTS representatives.

Historical reports covering past IFLA Conferences for the seven sections are located on the ALCTS Web site.

Acquisition and Collection Development / Audiovisual and Multimedia
Bibliography/ Cataloging/ Classification and Indexing/
Preservation and Conservation/ Serial Publications/ Statistics

Acquisition and Collection Development Section

Lynn Sipe, University of Southern California

Prior to the Berlin meeting, the Acquisitions & Collection Development Section of IFLA sponsored a very successful Pre-Conference in Munich, July 30-31 on the theme "Is Digital Different?" The event was skillfully planned and organized by the Bayerische StaatsBibliothek and generously hosted by the Goethe-Institut. A capacity number of registrants (75) heard a keynote address by Ann Okerson along with presentations by fourteen other speakers, from eight countries, over two fairly intensive days. The various case studies presented covered a broad range of subjects: humanities vs. STM; new organizational structures; new ways of providing access and promoting usage; evaluating consortial deals; setting up standards for measuring usage; and new approaches to scholarly communication. Over-all quality of the papers ranged from good to outstanding, with some especially interesting non-U.S. case studies among them, complementing a couple of thought provoking American offerings. PowerPoint slides from most of the papers can be found at http://www.bsb-muenchen.de/ifla/papers.htm.

The Munich pre-conference provided an excellent prelude to the IFLA Conference itself, which welcomed more than 4,500 participants from 133 countries to Berlin's International Conference Center. The fascinating city of Berlin was a splendid venue for the conference, with excellent public transport, wonderful architecture, beautiful parks and great museums and libraries.

The Acquisitions & Collection Development Section sponsored an Open Session on "Gifts, Book Donations and Collection Development" and a Workshop on "Recent Developments on Co-Operative Collection Development". The program on gifts included a comprehensive look at gift policies in American libraries by Kay Ann Cassell (New York Public Library), a fascinating case study from Deakin University in Australia, and highly individualistic presentations by speakers from Kazakhstan and Senegal. A rather smallish audience was present for the co-operative collection development workshop, though those in attendance were well rewarded with papers on the activities of the Center for Research Libraries in the U.S., collaborative collecting arrangements in Scotland, OCLC's automated approach to collection assessment (ACAS), and the system of supra-regional special subject collections sponsored by the German Research Society in Germany. A related program of interest to the acquisitions/collection development community was the joint Workshop sponsored by the Serial Publications and Reference Work sections, focusing on "Electronic Journals: How They are Changing our Lives." The format of six panelists interacting with the audience was very well received, with an unusually high level of audience participation.

As is the normal practice, the Standing Committee of the Section on Acquisitions & Collection Development met twice during the course of the conference. Unfortunately, a fuller agenda than normal for the two meetings resulted in the fact that not all of the business before the group could be addressed in the two allocated time slots. Work on a revision of the Section's Strategic Plan and detailed discussion of planning for the program for IFLA Buenos Aires (2004) and Oslo (2005) were necessarily postponed, awaiting online discussion among members of the Committee.

This was the year for election of officers. The current Secretary & Information Coordinator, Pentti Vattulainen (Finland) was elected Chair/Financial Officer after Nancy Davenport (Library of Congress) chose not to stand for a second term. Your reporter was, to his considerable surprise, elected as the new Secretary & Information Coordinator for the Section.

Beginning with Buenos Aires each Section is limited to a single program rather than a program and a workshop as has been the practice in the past; this excludes any pre-conferences that may be planned. All Sections are expected to incorporate the theme for Buenos Aires, "Libraries: Tools for Education and Development" in their program planning.

An electronic discussion list, hosted by IFLA, is to be established for the benefit of members of the Standing Committee. Ongoing (a revised handbook on exchange, a revised Section brochure, etc.) and possible future projects will be discussed online between meetings. There is clearly more to be accomplished than the meeting time at the conference itself makes possible.

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Audiovisual and Multimedia Section

George Abbott, Syracuse University

More than 4,500 delegates from 133 countries received a warm welcome in Berlin as record high temperatures were being experienced throughout Europe. Despite the heat, conference sessions and the Exhibition were well attended and informal gatherings for information sharing were very much in evidence. The largest number of attendees came from Germany (750+) followed by the US (400+) and the UK (180+). The Exhibition housed 159 booths staffed by 576 exhibitors.

As is typical at any IFLA conference, the program sessions and exhibits presented a global picture of emerging information programs, the diverse levels of support for libraries, and a broad range of current trends and promising new technologies. Radio frequency identification (RFID), copyright, metadata, and digital scanners were all hot topics with at least four RFID vendors in the exhibit hall and a session on RFID implementation. Several myths about RFID were exposed including: tags for five cents; wait for the price to drop to implement; standards will bring interoperability; anyone can be an RFID vendor; and more memory on a tag is better. It was noted that libraries are early adopters of the technology, and costs are related to quantity and amount of memory per tag. There were two informative sessions on copyright and Klaus G. Saur noted in his keynote address the "strain on the relationship between libraries and publishers" caused by copyright legislation. At the second Council meeting the Copyright and other Legal Matters Committee (CLM) presented its report on global activities related to copyright and the free flow of information.

Professor James M. Turner (Université de Montréal) described a very innovative use of non-proprietary tools for building multimedia information systems. Students in his library school course use these tools to develop prototype systems and projects. In 2002 the students worked on building a Web site for MetaMap, a learning tool for studying metadata sets. The result a "subway map of metadata" helps illustrate how various metadata initiatives are related to each other by displaying almost 200 metadata standards, initiatives, and sets as stations on lines of a subway map. The intersecting lines group like metadata scheme together and mark points where the various groups relate to each other. The MetaMap is interactive and each station when clicked reveals details about the particular standard listed. The project described in this session was also presented as a poster session. The URL is http://mapageweb.umontreal.ca/turner/meta/english/metamap.html.

Among the 76 poster sessions presented at IFLA Jonathan Irons described the SheetMusicNow.com database, launched by seven Danish libraries to distribute digital sheet music that can be downloaded and printed. This database is now available as a freely accessible database Web site that users can search by composition title, composer, publisher, or instrument. From the results list the first page of the score can be viewed and for many a brief audio sample is available. For a fee the complete score or the score part for an individual instrument can be downloaded and printed.

The UNESCO Memory of the World program was also discussed in one of the concurrent sessions. This program was established in 1992 to preserve documentary heritage and encourage wide distribution of archive and library collections. The World Register currently includes 68 collections from 33 countries. There are 40 new nominations being reviewed for inclusion. More information is available at http://www.unesco.org/webworld/mdm/en/index_mdm.html.

The IFLA Audiovisual and Multimedia Section sponsored a well-attended session on audiovisual and multimedia as part of the library school curricula including the paper by Professor James M. Turner mentioned above. On Thursday the Section held a workshop to gain input on draft Guidelines for Audiovisual and Multimedia Materials in Libraries to be completed by the end of the year. A wide range of comments were received, many based on national issues. A common issue for many countries was incorporating a requirement into existing national deposit laws for print materials to also require deposit of audiovisual and multimedia materials. It was suggested that the Guidelines acknowledge this need.

At the second Council meeting three IFLA leaders who will be departing this year were recognized. Both President Christine Deschamps (France) and Treasurer Derek Law (Scotland) step down after six years in office, and in 2004 Ross Shimmon will depart after five years as IFLA Secretary General. The term of president has been reduced to two years and Kay Raseroka (Botswana) is incoming president. Over the past few years, changes have been made in the organizational structure and terms of office within IFLA: in future years the plan is to shorten the conference by one day and limit each section to either one program session or one workshop. All sections are completing strategic plans and will be regularly reviewed for viability.

During the business portion of the second Council meeting, two proposed amendments passed by mail ballot were affirmed by the required two-thirds majority of the Council making the President-elect a member of Professional Committee and adding a new article on quorum requirements. Several resolutions introduced at the conference were passed, including an amendment to the new article on the conduct of business when lacking a quorum; a resolution supporting the World Summit for the Information Society and highlight the role for libraries as a global public good; a resolution to call for repeal or amendment of national security legislation to protect civil and privacy rights; a resolution regarding the protection of cultural property in the event of armed conflict in light of recent events in Iraq; and lastly a resolution from the Women's Issues Section to study the information needs of women to enhance information services to women and to augment women's use of information.

The 2004 conference will be held Aug. 22-27 in Buenos Aires.

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Bibliography Section

D. Whitney Coe, Princeton University (retired)

Four thousand, five hundred and eighty-two (4582) participants from 131 countries, including 495 from the United States, gathered at the ICC-Berlin for the 69th IFLA General Conference and Council, August 1-9, 2003. They found Berlin to be a vibrant city, which in the past 100 years has experienced a number of varied lives. The twentieth century began with Berlin as the capital of the failing Hohenzollern Empire, followed by the culturally exciting but economically troubled Weimar Republic, the horror of the Nazi regime, and the near total destruction of the Second World War. The second half of the century was marked by the division of the city, first just politically but then physically by the Wall until 1989. Now, Berlin has resumed its position as the capital of a united Germany, but its past remains ever present.

The first business meeting of the Bibliography Section on Saturday was highlighted by the re-election of Bohdana Stoklasová (National Library of the Czech Republic) as Chair/Treasurer; and Talbott W. Huey (Michigan State University Libraries) as Secretary for a second two year term.

On Monday, the Bibliography Section presented the program "Electronic National Bibliographies." In his brief introduction to the program, John Byrum (Library of Congress) cited the Section's on-going interest in and activity with electronic national bibliographies, both from the broad principles of coverage to the basic issues of formatting. Marcelle Beaudiquez (Bibliothéque nationale de France) spoke on "The perpetuation of the national bibliographies in the new virtual information world." Beaudiquez emphasized the following points: the main principles of universal bibliographic control (UBC) and the Web site; the main principles of current national bibliographies (CNB) and Web sites; the question of added value; priorities in the identification of Web sites; possible types of records; and, finally, the need for a continuing role by IFLA in developing standards. Unni Knutsen (Norwegian National Library) updated her 2001 report in the paper, "Electronic national bibliographies: state of the art review."

Maja �umer (National and University Library, Ljubljana, Slovenia) addressed the question "Guidelines for electronic bibliographies: are they needed?" Zumer first traced the major developments in the production of electronic bibliographic records and their role in the growth of electronic national bibliographies. Building on this past, she described the areas appropriate for future guidelines. The final presenter, Juha Hakala (Helsinki University Library) spoke on the "Future role of (electronic) national bibliographies." Hakala described a number of the technical challenges facing Internet access to national bibliographies with specific references to a variety of Web-based user interfaces; Z39.50 improvements; the Bath profile; and Z39.50 International Next Generation (ZING). Each of these presentations is available in the five official languages of IFLA at http://www.ifla.org/IV/ifla69/prog03.htm as Program 86.

At the Open Forum of the Bibliographic Control Division on Monday afternoon, an informative paper "Bibliographic control in Germany" was given by Clauda Fabian (Bayerische Staatsbibliothek, Munich). Fabian carefully traced its development, which really began only in 1912.

The Bibliographic Control Division conducted a workshop on "Subject Gateways". Janine Schmidt (University of Queensland, Brisbane) spoke in detail on "Australian Subject Gateways, the successes and the challenges." These databases are varied as to subject areas, metadata standards, funding and institutional support, but success can be attributed to careful coordination and much cooperation. Lynne C. Howarth (University of Toronto) described the Canadian experience in her paper "Metadata schemes for subject gateways." Points emphasized included determining the focus, scope and content; determining applicable metadata structures; and then selecting an appropriate metadata scheme. Howarth concluded by offering a proposal of a common core metadata record, based on the work of the Cataloguing Section's Working Group on the Use of Metadata Schemes, established in 1999. Elisabeth Freyre (Bibliothèque national de France) and Heike Neuroth (Göttingen State and University Library) focused on the Renardus Project in their paper "Multilinguism and DDC cross-browsing: two keys towards a better interoperability in RENARDUS." Renardus is an academic Web-based subject gateway developed by 12 partner libraries from 7 countries with 5 languages. More information can be found at the Project's Web site.

Bohdana Stoklasová and Marie Balikova (National Library of the Czech Republic) presented a paper entitled "Relationship between subject gateways and national bibliographies in international context." Stoklasová and Balikova described in detail the Czech National Bibliography, which has been published since 1922 but with almost no practical experience in applying international standards; and the Czech National Subject Gateway Project. The final presenter, Tamara Pianos (Universitätsbibliothek Hannover und Technische Informationsbibliothek) spoke on "Vascoda - a portal for Scientific Resource Collections created by German libraries and information centers." This project is sponsored by both governmental and non-governmental institutions, and allows interdisciplinary searches among 23 individual virtual libraries with the goal being one-stop shopping for scientific information. All but one of these presentations are available online http://www.ifla.org/IV/ifla69/prog03.htm as Program 157.

The revision of the Section's Strategic Plan for 2003-2005 occupied the attention of the committee in the second business meeting on Friday. Of primary concern is the formation of two working group(s) to establish guidelines for electronic national bibliographies, and to provide basic assistance for those countries wishing to develop their own national bibliography. The details of these plans are being handled by e-mail. The Section is also planning a program on the state of national bibliographies in Latin America. So brush up your tango steps and your Spanish, and head for the 70th IFLA General Conference in Buenos Aires, August 22-27, 2004!

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Cataloging Section

William Garrison, Syracuse University; Glenn Patton, OCLC, Inc.; and Barbara Tillett, Library of Congress

The 69th General Conference and Council of IFLA was held August 1-8, 2003, in Berlin. Beginning with this conference, IFLA meetings now bear the dual name of World Library and Information Congress and the numbered designation associated with the IFLA General Conference. The meeting attracted nearly 4600 participants from 133 countries. Nearly 1200 of the participants were attending an IFLA conference for the first time.

Barbara Tillett (Library of Congress, representing ALA) chaired activities of the Cataloguing Section with Gunilla Jonsson (Royal Library of Sweden) serving as secretary of the section. Kerstin Dahl (Lund University Library) serves as the Section's Information Officer. At this meeting, new officers were elected for a two-year term beginning after the close of this conference. Gunilla Jonsson will chair the section with Judy Kuhagen (Library of Congress) serving as secretary. Patrick LeBoeuf (Bibliothèque national de France) will serve as Information Officer.

This meeting marked the end of terms for two US members, Dorothy McGarry and Barbara Tillett, as well as for Canadian member Lynne Howarth. Bill Garrison (Syracuse University) began his term at the close of the meeting. Other new members from the AACR2 community include Sally Strutt (British Library). Barbara Tillett was elected chair of the Coordinating Board for Division IV: Bibliographic Control (succeeding Ia McIlwaine) and, in that role, will serve as a member of IFLA's Professional Committee and Governing Board, representing the Division.

A major topic at the conference, for both the meetings of the Cataloguing Section and the division and section programs, was the first of the IFLA Meetings of Experts on an International Cataloguing Code held at Die Deutsche Bibliothek in Frankfurt prior to the Berlin conference. These invitational meetings of rule makers are exploring similarities and differences in current national and regional cataloguing rules, in an attempt clarify where variations for languages and cultural differences may be needed and where rules might be the same. Each meeting explores the same set of five topics (personal names, corporate names, seriality, treatment of multi-volume/multi-part works, and uniform titles/GMDs/forms of expression) in the context of various cataloguing rules, and will also review the 1961 Paris Principles to explore updating them. A Web site for the meeting (including listserv-based sharing of discussion papers and online discussion preceding each regional meeting) can be found at http://www.ddb.de/news/ifla_conf_index.htm . Preliminary reports of the first meeting were presented at the Cataloguing Section's program in Berlin; a full meeting report plus a draft revision of the Principles document will be made available in September to the online discussion list and on the meeting's Web site. Other conferences are planned to precede the Buenos Aires conference in 2004 (for Latin America and South America) and the Seoul conference in 2006 (for Asia). Two additional conferences, one in the Middle East in 2005 and another preceding the Durban IFLA conference in 2007 are also being investigated.

Another hot topic was the newly formed IFLA CDNL Alliance on Bibliographic Services (ICABS), which is emerging as a means of continuing the work of the former IFLA core program on Universal Bibliographic Control and International MARC (UBCIM). The new agreement (between the IFLA Governing Board and six national libraries: the British Library, Die Deutsche Bibliothek, the Library of Congress, the National Library of Australia, the National Library of Portugal, and the Royal Library of the Netherlands) will provide funds and general support for an initial three-year period to continue the major efforts of the UBCIM with the DDB providing a part-time secretariat. Details are still being worked out with more information to follow after the conference.

Activities of the Cataloguing Section continue to be focused in six working groups. Patrick Le Boeuf (Bibliothèque national de France) chairs the Working Group on FRBR (Functional Requirements for Bibliographic Records), newly named the FRBR Review Group. The group provides a focal point within IFLA for the ongoing support and development of the FRBR conceptual model. The group has established a listserv (with more than 200 subscribers) and a Web site and, during the Berlin Conference, laid out plans for five new working groups: the Expression Entity, Continuing Resources, Teaching and Training, Classification and Subject Headings, and FRBR/CRM Dialog. It was reported that the Web page from which the FRBR document can be downloaded is the 5th most consulted page on the IFLA Web site.

The Working Group on the Use of Metadata Schemes (led by Lynne Howarth of the Faculty of Information Studies at the University of Toronto) is wrapping up its work on guidelines for essential elements to include in any metadata scheme for descriptive metadata, with a worldwide review anticipated later in 2003.

A joint Working Group on OPAC Displays (Cataloguing Section with additional members from the Classification and Indexing Section and the Bibliography Section, also led by Lynne Howarth) is also wrapping up work on a set of guidelines that will incorporate FRBR concepts. Again this document is expected to be distributed for worldwide review before the end of calendar 2003. The ISBD Review Group (led by John Byrum, Library of Congress) has continued to be very active. During this conference, the group completed a final review of revisions to ISBD(G) and ISBD(ER) in preparation for a worldwide review later this year. These revisions include incorporation of FRBR terminology, as well as clarifications on the application of ISBDs to publications whose description requires the use of multiple ISBDs. Work has also begun on a new edition of the ISBD(A) and, during the conference, several members of the group met with colleagues from IFLA's Geography and Map Libraries Section to continue work on a version of ISBD(CM) to be ready in 2004. The Series Study Group has made progress in resolving inconsistencies across the ISBDs that were identified during the work on the ISBD(CR). In addition, a new working group has been set up to begin a study of a possible consolidated ISBD, and the group is beginning to consider suggestions and recommendations that resulted from the Frankfurt conference of European cataloguing experts.

The Section's Working Group on a Multilingual Dictionary for Cataloguing Terms and Concepts (led by Monika Münnich of the University of Heidelberg) continues to work on setting up the English vocabulary that will form the basis for other languages. Work on the database structure and inputting instructions is nearly complete. Section members saw a demonstration of the system (developed by Bernard Eversburg) during the meetings. Arrangements are being made to move the prototype to IFLANET.

Section members agreed to investigate a new effort to update the IFLA publication, Names of Persons, which was last published in 1996. The Section will seek permission from K.G. Saur to mount the text on IFLANET in order to facilitate the collection of additions and changes from national bibliographic agencies. The Section's long-awaited publication of Part 1 of Anonymous Classics, covering European texts, continues to be somewhat elusive. Plans are underway to assemble a new working group to continue work on the other parts for Latin America, Africa, and Asia.

The Section's Planning Committee for the IME ICC (IFLA Meeting of Experts on an International Cataloguing Code) met in Berlin to finalize plans and next steps from the first of the regional meetings (noted above) and met with the representatives from Colombia and Spain who will assist with the next meeting in Buenos Aires, Argentina. A letter of confirmation was also received from the National Library of Korea to host the 2006 meeting.

The section also continues to be involved with the Working Group on Functional Requirements of Authority Numbering and Records (FRANAR), an effort of the IFLA Division of Bibliographic Control, chaired by Glenn Patton (OCLC, and ALA representative). The group held a daylong meeting in Berlin to review a new draft of the model that resulted from their May meeting at the National and University Library in Zagreb, Croatia. A report on current activities of the working group was also part of the Division program. Current plans call for a wider review of the draft within the division prior to a worldwide review in 2004.

The Cataloguing Section also completed work on a new Strategic Plan for 2003-2005, which will be posted with other Division and Section strategic plans on IFLANET.

Future IFLA meetings are now planned as follows:

2004 - Buenos Aires, Argentina (August 20th-27th)
2005 - Oslo, Norway (August 20th-26th)
2006 - Seoul, Korea (August 22nd-28th)
2007 - Durban, South Africa (dates to be announced)
2008 - Quebec (dates to be announced).

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Classification and Indexing Section

Lois Mai Chan, University of Kentucky, and David Miller, Curry College

With the 69th IFLA Conference (2003), the name of the conference was changed to "World Library and Information Congress." Furthermore, the names of the sections of IFLA have also been re-worded slightly. Instead of Section on XXXX, they are now called XXXX Section. For example, the name of the Section on Classification and Indexing has been changed to Classification and Indexing Section.

IFLA's new President, Kay Raseroka (University Library of Botswana), began her term at the close of the Congress. Ms. Raseroka's presidential theme is "Libraries for Lifelong Literacy"; a statement from her is published on IFLANET. It is an important theme for the many Sections of IFLA to keep this in mind when developing programming for coming conferences. Alex Byrne (University of Technology, Sydney, Australia) is the next President-Elect. He will take office in 2005. Mr. Byrne was until recently the chair of FAIFE (Free Access to Information and Freedom of Expression), one of IFLA's Core Activities.

Each year, members of the section's Standing Committee are asked to present reports on the current status and developments in classification and indexing in their respective countries. The reports appear in the Section's Newsletter, viewable on the Section's Web site. So far, reports for 2003 have been received from the following countries: Czechia, Estonia, France, Germany, Iceland, Italy, Macedonia, Romania, Russia, Sweden, Switzerland, and the United States.

The Section's Open Programme, held on Tuesday, August 5, focused on the theme of Changing Roles of Subject Access Tools. The following papers were presented and can be viewed online at http://www.ifla.org/IV/ifla69/prog03.htm as Program 126:

  • FAST (Faceted Application of Subject Terminology): a simplified LCSH-based vocabulary -- Edward T. O'Neill (OCLC, Inc.) and Lois Mai Chan (University of Kentucky)

  • UDC implementation: from library shelves to a structured indexing language -- Aida Slavic (University College London)

  • SWD/RSWK at the Swiss National Library: celebrating 5 years of indexing and cooperation -- Patrice Landry (Swiss National Library)

In addition to the Open Programme, the Section sponsored two workshops during the Congress: a workshop entitled Dewey Decimal Classification - Edition 22 in the Global Context (session #150) held on Wednesday, August 6, and a workshop on Subject Gateways, co-sponsored with the Cataloguing Section (session #157) held on Thursday, August 7. Papers from these workshops are available on the IFLA Web site http://www.ifla.org/IV/ifla69/prog03.htm as Program 150 and 157, respectively.

  • Australian Subject Gateways, the successes and the challenges -- Janine Schmidt, Anne Horn and Barbara Thorsen (The University of Queensland, Brisbane, Australia)
  • Metadata schemes for subject gateways -- Lynne C. Howarth (Faculty of Information Studies, University of Toronto)
  • Multilinguism and DDC cross-browsing: two keys towards a better interoperability in RENARDUS -- Elisabeth Freyre (Bibliothèque nationale de France) and Heike Neuroth (Goettingen State and University Library)
  • Relationship between subject gateways and national bibliographies in international context -- Bohdana Stoklasova, Marie Balikova and Lucmila Celbova (National Library of the Czech Republic)
  • Vascoda - a portal for Scientific Resouce Collections created by German libraries and information centres -- Tamara Pianos (Universitätsbibliothek Hannover und Technosche Informationsbibliothek)
  • Short survey of subject gateways activity -- Bohdana Stoklasova (National Library of the Czech Republic)

The Standing Committee on Classification and Indexing held two meetings during the conference. The activities, issues, and plans discussed at the two meetings included:

  • Marcia Lei Zeng, Kent State University, was elected Chair of the Section;
  • Barbara Tillett, Library of Congress, was elected secretary;
  • The Section's Strategic Plan was revised;
  • Discussion on the IFLA 2004 Conference in Buenos Aires, Argentina, continues. The tentative theme for the Section's Open Programme is Providing subject access to local materials with universal tools; and,
  • Discussion on the IFLA 2005 Conference in Oslo, Norway, was initiated. As a result of the re-structuring of future IFLA conferences, the three sections of the Bibliographic Control Division will have a joint programme. The tentative theme is standards, guidelines, and best practices for national bibliographic agencies.

The Section has established a number of working groups on various projects:

  • Working Group on Multilingual Thesauri, chaired by Gerhard J. A Riesthuis, is working on the final draft of Guidelines for Multilingual Thesauri. Upon completion, it will be distributed for worldwide review, posted on IFLANET, and published as an article in an appropriate venue.
  • Working Group on Subject Access to Web and Digital Resources, chaired by Marcia Zeng, has completed its tasks and will distribute the results in the Section's Newsletter.
  • A new Working Group on a Virtual Clearinghouse for Subject Access Tools, chaired by David Miller, was established.
  • A new working group, chaired by Maya Zumer, was formed to identify best practices and establish guidelines for subject indexing for national bibliographic agencies.

The Working Group on the Use of Metadata Schemes of the Cataloguing Section continued its work, with participation from a number of other sections. Its charge was the development of guidelines for "best practice." At the meeting during this conference, the Chair circulated a final report of the working group, summarizing the activities of the Working Group since its formation in 1998 and providing guidance for best practice, based on the Functional Requirements for Bibliographic Records (FRBR) and comparisons of individual elements in nine metadata schemas, with the purpose of identifying common elements across different standards.

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Preservation and Conservation Section

Nancy E. Gwinn, Smithsonian Institution

More than 4,500 participants from 133 countries attended the World Library and Information Congress, the 69th IFLA General Conference held in Berlin from Aug. 1-9, 2003.

The IFLA Standing Committee on Preservation and Conservation hosted a very successful preconference, "Preparing for the Worst, Planning for the Best: Protecting Our Cultural Heritage from Disaster," from July 30 to August 1, 2003. With the help of the office of the IFLA Core Activity for Preservation and Conservation, the Akademie der Wissenschaften and the Staatsbibliothek zu Berlin, and funding from the Council on Library and Information Resources, Inc., the preconference was designed to inform and enable administrators to effectively prepare for, react and respond to, and recover from disasters. The intensive 2½ day programme included 16 speakers from 12 countries with expertise from the library, archive and museum communities, as well as the public and private sectors. The 90 participants from 25 countries also reflected this rich diversity. The program's six sessions proceeded from high-level disaster planning to the specifics of collection recovery. Several companies that provide disaster recovery and/or preservation services participated in a trade fair to supplement the sessions. The IFLA Publications Committee has approved publication of the proceedings in the K.G. Saur series.

The Standing Committee also sponsored a well-attended Open Session called "From Manual to Automatic: The Role of Mass Treatment Techniques in Conservation" with three speakers. Birgit Schneider (Die Deutsche Bibliothek/Deutsche Bücherei Leipzig) described the development of mass deacidification processes and the new paper-splitting technique developed at her library and subsequently moved into the commercial market under the company name Zentrum für Bucherhaltung (ZFB). Robert Pilette (Yale University) reported the results of a survey of American libraries and how they are approaching selection of collections for mass deacidification. Danish conservator Per M. Laursen (Konserveringsvæ ksted Bog - Papir - Grafik) presented slides showing how he had converted the leaf casting process into a mass production assembly line. These papers are available online http://www.ifla.org/IV/ifla69/prog03.htm as Program 100.

Finally, the Standing Committee joined the Information Technology section to sponsor a workshop concerning "Digitization Preservation: Current Research, Standards and Best Practices," that featured speakers from the United Kingdom and the United States. Two of the four papers are available online http://www.ifla.org/IV/ifla69/prog03.htm as Program 165.

In planning for future conferences, the Standing Committee voted to join the Audiovisual and Multimedia section in a program focused on preservation of audiovisual and non-print materials at the Buenos Aires conference in 2004. Progress was reported on two other committee projects as well. IFLA provided 1,000 euros to support the compilation and publication of a register of preservation standards and guidelines worldwide, with annotations and location of available translations and where they can be obtained. The committee also approved a proposal to join the National Libraries Section to request funds to support a survey of disaster plans and planning efforts in national libraries, to be conducted through the IFLA Core Activity on Preservation and Conservation (IFLA PAC).

The Preservation and Conservation Section joined other sections in proposing a resolution on libraries in Iraq, which was carried by the IFLA Council without dissent:

Whereas recent UNESCO missions have confirmed destruction and extensive damage in libraries and archives throughout Iraq; and

Whereas IFLA as an advocate for free access to information and freedom of expression, affirms the central importance of libraries to civil society; and

Whereas IFLA as an advocate for the preservation of recorded history and cultural heritage has played a key role in making librarians all over the world aware of the significance of these losses to the Iraqi population and to humanity; and

Whereas discussions at IFLA's 2003 conference have advanced the understanding of the complexities surrounding any efforts to rebuild the library profession in Iraq and the library collections, systems, and buildings throughout the country;

It is resolved that:

  • IFLA members should encourage all national governments, that have not already done so, to ratify UNESCO "1954 Hague Convention for the Protection of Cultural Property in the Event of Armed Conflict" and its Protocols particularly the Second Protocol (1999) which will provide for enhanced protection of cultural property and introduce the concept of a cultural war crime.
  • IFLA should encourage all countries to take appropriate and strong measures to combat illicit trade in cultural heritage, if they have not already done so.
  • IFLA encourage its members to work in a collaborative international effort, looking to the International Committee of the Blue Shield as a coordinating body.
  • IFLA members should encourage the creation of a national Blue Shield committee in their respective countries.
  • IFLA should strengthen its communications program to foster understanding of the conditions facing librarians and libraries in Iraq and to develop a global awareness of the impact of those losses, not only for those whose who would study the past but also for those who depend on libraries to contribute to the rebuilding of civil society, recognizing libraries as an essential part of the social infrastructure.
  • IFLA should encourage all countries to commit themselves to contribute to the restoration of the physical, professional and technological infrastructure of Iraq's libraries.
  • IFLA should redouble its actions and also make publicly evident its work in assisting the rebuilding of Iraq's libraries; and further, that this resolution be conveyed to each national member association of IFLA.

ALA/ALCTS representative to IFLA Nancy E. Gwinn was elected Chair of the Standing Committee on Preservation and Conservation. She was also elected as the Division VI Coordinating Board's member on the IFLA Professional Committee, which has oversight of all IFLA programs, and the IFLA Governing Board. In her capacity as Standing Committee Chair, she serves as an ex-officio member of the Advisory Committee to the IFLA Core Activity in Preservation and Conservation and the IFLA Journal Editorial Committee. The Governing Board also appointed her as chair of the IFLA Publications Committee.

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Serial Publications Section

Karen Darling, University of Missouri-Columbia

Berlin was an exciting venue for this year's IFLA conference. With much of the construction in this reunified European capital city completed, our German colleagues welcomed conference attendees to enjoy the German hospitality, food and culture in addition to our attendance at IFLA meetings. In spite of the very unusual heat wave we all had a wonderful time in Berlin. The local arrangements committee organized Berlin orientation tours for all of us that took us through the history of Berlin and past all of the significant sites, including the remains of the Berlin wall.

I attended the IFLA conference as a member of the Serial Publications Standing committee. As always the committee met twice during the conference. For the first time in many years the committee has almost a full committee membership with 17 of the maximum 20 positions filled. As our committee chairperson was unable to attend this year's conference, I agreed to act as chair for the two meetings. The primary items on our meeting agenda this year were to update our strategic plan and to plan a conference program for next year's conference in Buenos Aires, Argentina.

This year the Serial Publications Section sponsored an open meeting and a workshop. In the absence of our committee chair I was the moderator for both meetings. The open meeting topic was "Rules, Formats and Cooperation." We had three papers presented: "ISSN, CONSER, and cataloging convergences in a digital World" presented by Regina Reynolds (Library of Congress); "SUNCAT: a serials union catalogue for the United Kingdom" presented by Peter Burnett (Bodleian Library, UK) and "Die Zeitschriftendatenbank, the German Union Catalogue of Serials: the ZDB presented by Barbara Sigrist (Staatsbibliothek zu Berlin). The third paper is available online http://www.ifla.org/IV/ifla69/prog03.htm as Program 132.

For the workshop this year we had a panel discussion on the topic "Electronic journals: how they are changing our lives." The panel consisted of seven librarians from Germany, the United States, Mexico and Spain. Prior to the conference the serials committee agreed on a list of questions, which were sent to all of the panelists and posted to the IFLA conference Web site. We hoped that workshop participants would have an opportunity to look at the questions before the workshop and would come to the workshop with thoughts about these questions; and that they would bring additional questions to the workshop. The workshop was very well attended and very successful with lots of excellent discussion among the attendees.

All in all it was a very successful IFLA.

Edward Swanson, MINITEX

More than 4,500 people from 133 countries braved record-breaking high temperatures and minimal air conditioning to attend the 69th General Conference and Council of the International Federation of Library Associations and Institutions (IFLA), now dubbed the World Library and Information Congress, in Berlin, Germany, August 1-9.

Having completed the maximum of two four-year terms as a member of the Standing Committee of the Classification and Indexing Section, I now have been appointed a member of the Serial Publications Section Standing Committee. Much of the time in our committee meetings was taken up with discussing future projects, as well as planning the program for the 2004 conference in Buenos Aires.

The Serial Publications Section sponsored two programs. The first was entitled “Rules, Formats, and Cooperation”, and featured Regina Reynolds (Library of Congress) speaking on CONSER, Peter Burnett (Bodleian Library, University of Oxford) speaking on the new union catalog in the United Kingdom called SUNCAT, and Barbara Sigrist (Staatsbibliothek zu Berlin) speaking on the German union catalog of serials, Zeitschriftendatenbank (ZDB).

The second was a panel discussion entitled “Electronic Journals: How They Are Changing Our Lives”, co-sponsored by the Reference Work Section, and featuring speakers from Mexico, Spain, Germany, and the USA. I also attended a session sponsored by the Classification and Indexing Section on “Changing Roles of Subject Access Tools”, featuring speakers from the United States, Croatia, and Switzerland.

One of the keynote addresses was given by Adama Sammesekou, president of the Preparatory Committee of the forthcoming World Summit on the Information Society. The IFLA Council passed resolutions dealing with the destruction of libraries and archives in Iraq and with the introduction of legislation that violates fundamental human rights to privacy and unhampered access to information in the name of national security.

There were the usual social events, including the opening party at the 1937 Palais am Funkturm, and a cultural evening at the Staatsbibliothek.

For me, the personal highlight of the meeting was being elected to a two-year term on the Governing Board. The 21-person board includes members from Argentina, Australia, Botswana, Canada, China, Denmark, Egypt, Estonia, Germany, Kenya, the Netherlands, Norway, the Russian Federation, South Africa, Spain, the United Kingdom, and the United States.

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Statistics & Evaluation Section

Wanda V. Dole, Washburn University

As an ALA representative to the IFLA Statistics & Evaluation Section, I attended Section Standing Committee meetings, pre-conference, and Open Program as well as meetings of the Coordinating Board for the Division to which the Section reports (Division VI, Management and Technology). I completed my second term as chair of Statistics & Evaluation Section, chair of Division VI and member of the Professional Committee (PC) and Governing Board (GB) and my second (final) term as a member of the Section. As Section chair, I presided over the August 2nd and 8th Standing Committee meetings at which Committee members reported on Section business and projects.

Statistics & Evaluation Section members Colleen Cook (Texas A & M University), Brinley Franklin (University of Connecticut), Mike Heaney (Oxford University), Ellen Hoffman (York University), and Roswitha Poll (University and Regional Library, Muenster) made presentations at the preconference "5th Northumbria International Conference on Performance Measurement in Libraries and Information Services: Library Measures to Fill the Void: Assessing the Outcomes" (Durham, 28-31 July). A full description of the conference is available at Northumbria Web site Emerald Press will publish the proceedings. The Statistics & Evaluation Section and the Library Research and Theory Section were the IFLA sponsors for the event. More than 100 delegates from over 25 countries attended.

Current Projects

  • Newsletter. Two issues of the Section Newsletter were published in paper and electronic form last year. The electronic version is posted on the Statistics page at the IFLA Web site, IFLANET.
  • Strategic Plan. The 2001-2003 Strategic Plan was updated to include Action items completed in 2002-2003. A new Plan is being developed for 2003-2005.
  • Brochure. The brochure was revised and translated into three of the official languages (French, German and Spanish) this year A Russian version is in preparation. The brochure is available in hardcopy and is posted on the Statistics & Evaluation page.
  • Identification of qualitative measures. The working group created to implement Strategic Plan Action Item 2.1. (identify qualitative measures) was reconstituted. Roswitha Poll (University of Muenster), the convener of the group, reported that the group would work by e-mail and post developments on the Web page of her library with a link from Section's Web page on IFLANET.
  • Webography. Melita Ambrozic (National Library of Slovenia) prepared a Webography of statistics Web sites that is posted on the Statistics page Henrik Aslund (Lund University) will maintain the work.

The Section will collaborate with the Public Libraries Section to present a joint program on using statistics for advocacy for public libraries. Possible subtopics include the ISO standard, sharing of experiences, the effect of changing demographics, and justifying the work of public libraries. Standing Committee member Pierre Meunier (Montreal Public Libraries) is working with members of the Public Library Section to plan this program. The Section will also present a program on cost analysis data.

One hundred forty one people attended the joint Statistics & Evaluation and National Libraries co-sponsored an Open Program "Benchmarking and Performance Measurements: Developing Quality Services at National Libraries." Rowena Cullen (Victoria University of Wellington, New Zealand) gave an overview and critique of current practices. Petra Klug (Bertlesmann Foundation) described BIX, a large-scale project that benchmarked German public libraries. Speakers from National Libraries gave presentations on a 2003 survey of benchmarking and statistics in national libraries of Europe (Melita Ambrozic et al., National Library of Slovenia) and Asia/Oceania (Zawiyah Baba and Rosham Abduk Shukor, National Library of Malaysia). The papers are posted online as Program 127.

The Management and Marketing Section and the Statistics & Evaluation Section co-sponsored a post-conference satellite meeting August 10-12 in Vienna, on "Leadership and Risk Taking in Library Management: Performance Measurement and Statistics in Library Management."

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