Section Chair Calendar

July

  • Section chair begins term of office at the close of the final day of the Annual Conference.
  • Sends final appointment changes, additions, or deletions to ACRL staff.
  • Section chair ensures that all section committees, task forces, and discussion groups send minutes to ACRL two weeks after the Annual Conference.
  • Section chair checks with nominating committee to ensure they invite nominees to become candidates for office by July 31.

August

  • Send all reimbursement requests by section members for expenditures to ACRL by August 15 for processing before the end of the ACRL budget year.
  • ALA fiscal year ends on August 31. Chair receives notice of current budget allocations in early October.

September

  • Fiscal year begins September 1.
  • Section nominating committees submit names of candidates for spring ballot with formal letters of consent by mid September.
  • Special Event Request form due if planning an event at the upcoming Midwinter Meeting.
  • Meeting space request forms for Midwinter meetings due in early September. Section chair must submit forms for all section committees and discussion groups..

October

  • AV requests for Midwinter Meeting due no later than October 15.
  • Section candidate’s completed biographical information due in online submission form by October 31.
  • Meeting space requests for Annual Conference meetings due in late-October. Section chair must submit forms for all section committees and discussion groups, except for the unit's program (if applicable).  ACRL staff schedule all programs.

November

  • Deadline for submitting fund raising plans for Annual Conference programs to ACRL Executive Director is November 30.

December

  • Nominations and applications for ACRL awards due first Friday in December.
  • Submit items for ACRL Board review at ALA Midwinter to ACRL by December 3.
  • Program proposals and budget requests for next year's preconferences due in the ACRL Office by December 7.
  • Section award committees notify ACRL office of nominations.
  • Agendas and schedules of Midwinter meetings due mid-December.

January

  • Award Committee chairs submit the names of award winners to the Awards Coordinating Committee by last Friday in January.
  • Annual Conference preliminary program descriptions due mid January.
  • Chair of Program Planning Committee submits names, addresses, and information about Annual Conference program speakers to ACRL Program Officer.

Midwinter Meeting

  • ACRL Board approves preconference proposals and bylaws changes for the spring ballot.

February

  • Section chair ensures that all section committees, task forces, and discussion groups send minutes to ACRL two weeks after the Midwinter Meeting.
  • Special Event Request form due if planning an event at the upcoming Annual Conference.
  • Letters of agreement and contracts sent to preconference speakers by ACRL staff.
  • Committee volunteer deadline is February 15.
  • AV requests for Annual Conference due no later than February 15..

March

  • Letters of agreement and speakers releases due from Annual Conference program speakers.

April

  • Section vice chairs finalizes section appointments by April 15.

May

  • Receive instructions for Plan for Excellence Implementation Report, which is due in mid-July.
  • Deadline for submitting items to the ACRL Board for ALA Annual Conference meeting is late May.

June

  • Chair arranges for transferring of current files to successor, and sends old files for archival records to ACRL staff.
  • Agendas and schedules of Annual Conference meetings due mid-June.

Annual Conference

  • Section chair discusses with the vice-chair the work and direction of the section and any specific responsibilities which have been assumed by committee members.
  • Meetings of the section executive committee and regular committee meetings take place at Annual Conference.

July

  • Plan for Excellence Implementation Report due in mid July.

August

  • All reimbursement requests due to ACRL office by August 15. ALA/ACRL fiscal year ends August 31.