STS Manual: Functions, Responsibilities, and Duties of Officers
STS Section Chair
STS Vice-Chair/Chair-Elect
STS Past-Chair/Liaison to ACRL Board
STS Secretary
STS Publicity Officer
STS EDI Officer
STS Member at large
Updated July 2026
STS Section Chair
1. Serves as an officer of the section and assists in advancing the goals and objectives of the section (see the STS Core Values) in accordance with ACRL strategic directions and priorities.
2. Chairs all meetings of the section Executive Committee, typically held 3-4 times per year.
3. Chairs all meetings of the STS Council, typically 3-4 times per year.
4. Establishes or dissolves standing committees, task force groups, and other groups as necessary with the approval of the Executive Committee.
5. Work with ACRL to manage the provided section budget, and oversee fundraising efforts as needed.
6. Oversees and ensures reporting to ACRL on section activities.
7. Responds to inquiries from members and non-members regarding section interests and activities.
8. Co-represents with vice-chair/chair-elect the section on ACRL Communities of Practice Assembly. Presents oral and written reports on division events and plans to STS Council.
9. Fills committee vacancies that occur during term in office.
10. Represents the section at the division level in accordance with ALA policy.
11. Conducts all meetings in accordance with ALA's "Open Meeting" policy. Source: ALA Policy 7.4.3
12. Coordinate, with the Executive Committee, the development of a special project/goal area with a clear timeline and deliverables for new Member-at-Large.
13. Coordinate Executive Committee outreach to each committee in which an officer meets with each committee at least once a year to check in and offer support.
STS Vice-Chair/Chair-Elect
1. Serves as an officer of the section and assists in advancing the goals and objectives of the section (see the STS Core Values) in accordance with ACRL strategic directions and priorities.
2. Attends all Executive Committee and STS Council meetings.
3. Appoints an STS Nominating Committee that is responsible for producing a slate of candidates for section office. The STS Past-Chair serves as the Chair of the Nominating Committee, and recommends members to the Vice-Chair to appoint to the Committee. The Section Vice-Chair may not be a member of the Nominating Committee (see ALA Bylaws, Article III, Section 1.a).
4. Makes appointments to all other Section committees for terms beginning when term as Section Chair begins, including co-chairs and members.
5. Appoints co-chairs for any newly appointed groups.
6. Responds to inquiries from members and non-members regarding Section interests and activities.
7. Co-represents (along with Section Chair) the Section on the ACRL Communities of Practice Assembly (CoPA).
STS Past-Chair / Liaison to ACRL Board
1. Serves as an officer of the section and assists in advancing the goals and objectives of the section (see the STS Core Values) in accordance with ACRL strategic directions and priorities.
2. Attends all Executive Committee and STS Council meetings.
3. Chairs the Nominating Committee beginning in the year of their term as past-chair.
4. Reviews and updates STS Manual and Governance Procedures, in consultation with Executive Committee & STS Council.
5. Other tasks as assigned by the section Executive Committee.
STS Secretary
1. Serves as an officer of the section and assists in advancing the goals and objectives of the section (see the STS Core Values) in accordance with ACRL strategic directions and priorities.
2. Attends all Executive Committee and STS Council meetings.
3. Takes minutes, including attendance, at all Executive Committee and STS Council meetings. Posts minutes to STS ALAConnect space.
4. Collects all STS meeting minutes (from Executive Committee, STS Council, and all committees and task force groups) and periodically forwards to ALA for archiving.
5. Collects content for and submits the ACRL Plan for Excellence Report.
6. Provides access to relevant STS Google Drive folder(s) (working with committee co-chairs and maintaining documentation) and LibGuides for new committee members each year.
7. Serves as back-up for the Publicity Officer as needed.
STS Publicity Officer
1. Serves as an officer of the section and assists in advancing the goals and objectives of the section (see the STS Core Values) in accordance with ACRL strategic directions and priorities.
2. Attends all Executive Committee and STS Council meetings.
3. Manages STS YouTube Channel, STS Google Calendar, and STS website.
4. Presents on relevant duties and tools at the annual co-chair orientation.
5. Serves as back-up for the Secretary as needed.
EDI Officer
1. Serves as an officer of the section and assists in advancing the goals and objectives of the section (see the STS Core Values) in accordance with ACRL strategic directions and priorities.
2. Attends all Executive Committee and STS Council meetings.
3. Serves as an ex-officio member of the STS EDI committee, working together with the committee to plan, coordinate, and/or execute EDI initiatives.
4. Advises STS leadership on EDI-related matters.
5. Serves as the primary point of contact for STS EDI issues, questions, and concerns.
6. Serves as the primary point of contact for ACRL and ALA EDI initiatives and ALA Office for Diversity, Literacy and Outreach; represent STS in EDI conversations at ACRL and ALA.
7. Identifies issues that may require a response from STS.
STS Members-at-Large
1. Serves as an officer of the section and assists in advancing the goals and objectives of the section (see the STS Core Values) in accordance with ACRL strategic directions and priorities.
2. Attends all Executive Committee and STS Council meetings.
3. Working with the Chair and the STS Executive Committee, coordinates work on selected goals and projects for STS leadership.
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STS IS A SECTION OF THE ASSOCIATION OF COLLEGE & RESEARCH LIBRARIES, A DIVISION OF THE AMERICAN LIBRARY ASSOCIATION.
