The CLIPP Committee serves as an editorial board for each CLIPP publication. The committee selects and approves each CLIPP publication project, or, as needed, selects authors from a pool of applicants. Lead and secondary editors (current CLIPP Committee members) volunteer for or are assigned to each CLIPP project; editors work closely with their project’s author(s) and serve as liaisons between the author and the committee. All committee members review all documents sent out under the auspices of CLIPP, including cover letters and surveys; make editorial changes and recommendations on proposals, surveys, and drafts; and approve final drafts before they are sent to ACRL for publication. The committee works hand in hand with authors during every phase of the project. The committee also monitors the progress of each project to determine its continued feasibility.
Committee member responsibilities on each CLIPP project include:
- Responding to preliminary proposals, which are evaluated as they are received.
- Responding to formal proposals, including the draft survey. CLIPP Notes Committee members usually have two weeks within which to make comments on and changes to the survey and cover letter. (See Appendix A)
- Scheduling survey administration. CLIPP surveys should be distributed at least two to three months apart to ensure the best response rate.
- Responding to the first draft. Committee members will send responses to the lead and secondary editors within 2-3 weeks after receiving a draft. At this point, committee members will be looking at the whole product: quality and accuracy of the analysis; style of writing and comprehensibility of the analysis; visual appeal and layout; correction of typographical, grammatical, or other errors; and any other features that need to be addressed.
- Responding to the final draft.
- Canceling the CLIPP, if necessary.
Lead editor and secondary editor responsibilities (in consultation with the committee chair) include:
- Guiding and mentoring the author(s) of a CLIPP through each step of the process leading to publication.
- Reviewing CLIPP: Information for Authors with their author.
- Tracking the progress of the project and communicating regularly with the author and the committee.
- Taking the first look at all CLIPP documents. Providing a preliminary edit to all documents related to the CLIPP. Responding to subsequent drafts.
- Distributing all documents to the committee for further and final review. Barring any grave concerns about the first draft, sharing the draft with the committee for review.
- Interfacing between the author and the committee. Committee members submit comments (on survey design, first drafts, final drafts, etc.) to the lead editor, who collates and conveys them to the author.
- Deciding when a CLIPP is ready for publication. If possible, the Committee should try to have new publications coincide closely with either a Midwinter or an ALA Annual Conference.
Appendix A: CLIPP Review Form
1. Statement of Need/Purpose: ____Acceptable: ____Needs Improvement
2. Statement of Expected Benefits: ____Acceptable; ____Needs Improvement
3. Documentation Available: ____Acceptable; ____Needs Improvement
4. Emphasis on Document-Gathering: ____Acceptable; ____Needs Improvement
5. Scope: ____Acceptable; ____Needs Improvement
6. Relevance of Topic: ____Acceptable; ____Needs Improvement
7. Draft of Questionnaire: ____Acceptable; ____Needs Improvement
8. Draft of Cover Letter: ____Acceptable; ____Needs Improvement
9. Estimate of Expenditures: ____Acceptable; ____Needs Improvement
10. Estimation of Timetable: ____Acceptable; ____Needs Improvement
_______Accept with Revisions