Saturday, April 12, 2008

ALA Executive Board Meeting – Session II

9:00 – 5:00 PM
Carnegie Room

**Please turn off cell phones and other communication devices prior to the start of the meeting. If there will be any handouts for the Board, please bring them to the Board Secretariat at the Staff table prior to your presentation.**

Spring Executive Board Meeting Agenda 2008
Time Period Agenda Items
9:00 AM

Call to Order (Loriene Roy, ALA President)
Introduction of visitors:
Newly elected Executive Board members Joseph Eagan and Em Claire Knowles as well as ALA Presidential candidates J. Linda Williams and Camila Alire. (NOTE: Diane Chen is unable to attend this session.)

9:00–9:05 AM Consent Agenda (Loriene Roy)
• Agenda Approval–EBD #9.3
• President’s Report– EBD #7.2
• President-elect’s Report– EBD #7.6
• Executive Director’s Report– EBD #12.7
• Development Office Report– EBD #6.2
• Advocacy Report– EBD #12.11
• Campaign for America’s Libraries Report, EBD # 12.15
• Media Relations Report - EBD #12.19
• Office for Research & Statistics Report – EBD #12.23
9:10 – 9:15 AM Report Out of Executive Session
President Roy will report on actions taken during the Friday, April 11, 2008 Executive Session.
9:15 – 9: 20 AM Report Out of Board Effectiveness Session
President Roy will summarize the Friday, April 11, 2008 Board Effectiveness Session
9:20 – 9:25 AM Approval of Midwinter Meeting Minutes and Vote Tally– EBD #2.2 and EBD #1.6
9:25 – 9:30 AM Confirmation of Conference Call Votes
• February 19, 2008 – EBD #1.7
• March 17, 2008 – EBD #1.8
9:30-10:45 AM FY08 Budget Presen tation – EBD #4.19
Keith Michael Fiels, ALA Executive Director, Gregory Calloway, ALA Associate Executive Director, Finance, and ALA Treasurer Rod Hersberger, will present the preliminary budget for fiscal year 2009 for the American Library Association.
Executive Session
10:45 – 11:00 AM Review of Endowment Trustee Applications – CBD #10
The Board will select an individual to serve a three-year term as Endowment Trustee based on the recommendation of the Finance & Audit Committee.
11:00 – 11:15 AM BREAK
11:15 – 11:40 AM Endowment Trustees’ Report – EBD #13.2
Robert Newlen, Chair of the Endowment Trustees, will participate via conference call, providing the most recent position of the portfolio, its managers and their performance.
11:40 – 12:00 PM Finance and Audit Committee (F&A) Report– EBD #4.4
Rod Hersberger, ALA Treasurer, will report on the F&A meeting held on Thursday, April 19, 2008.
• FY2008 Budget Update – EBD # 14.9
• Indirect Cost Study for FY2007 – EBD # 4.19
• Controller’s Report – EBD #4.7
• CHOICE Property Financing Proposal – EBD # 4.20
12:00 – 1:00 PM Lunch
1:00 – 1:15 PM

Washington Office Report – EBD # 12.4
Emily Sheketoff, Associate Executive Director, ALA Washington Office, will provide a written report and an update regarding issues at the ALA Washington Office.

1:15 – 1:30 PM Protocol for Responding to Requests for Official ALA Positions – EBD #12.39
Keith Fiels will lead a discussion regarding the draft Protocol.
1:30 – 1:50 PM Update on Membership Pavilion
John Chrastka, Director, Membership Development, will lead a discussion regarding the changes that will take place within the ALA Membership Pavilion at the 2008 Annual Conference.
1:50 – 2:15 PM Proposal to Separate Corporate ALA Membership from Corporate Giving – EBD #12.40
Cathleen Bourdon, Associate Executive Director, Communications and Member Relations, along with John Chrastka, and Kim Olsen-Clark, Acting Director, ALA Development Office, will ask the Board to consider a proposal to separate corporate ALA membership from corporate giving.
2:15 – 2:30 PM BREAK
2:30 – 2:45 PM Update on 2010 Implementation – EBD #12.43
ALA Executive Director Keith Fiels and Senior Associate Executive Director Mary Ghikas will update the Board on progress and activities related to the ALA Ahead to 2010 Strategic Plan.
2:45 – 3:30 PM Organizational Excellence – EBD #12.42
Executive Board Member Roberta Stevens will lead a discussion regarding the work of the “Seven Measures” working group that was formed at the October 19, 2007 meeting of the joint ALA leadership.
3:00 – 3:30 PM Library Education Task Force – Core Competencies
EBD #12.45
Carla Hayden, Chair of the Library Education Task Force, will join the meeting via conference call to report to the Board on the Core Competencies. This report will be brought to ALA Council at the 2008 Annual Conference.
3:30 – 3:45 PM Update on Guidelines for ALA Elections – EBD # 12.47
Keith Fiels will provide an update on the Presidential Task Force to Review the Guidelines for Endorsing Candidates for Office.
3:45 – 4:15 PM Proposed Changes to Midwinter Meeting Schedule – EBD # 12.46
Associate Executive Director Mary Ghikas will present a possible skeleton schedule change that would allow for shortening the Midwinter Meeting by one day. This request came from ALA Council at the 2008 Midwinter Meeting and was referred to BARC to determine the financial implications of making such a change. This proposal is being presented to the Board prior to presentation to BARC. If adopted, the change would begin with the 2010 Midwinter Meeting.
4:15 – 4:20 PM

Board Effectiveness (Leslie Burger)