A task force is an action-oriented membership group whose charge is to address specific goals, complete a specific task, or to consider a particular issue. There may be a designated time frame defined by the nature of the task or set forth in the function statement. Functions of a task force may include the following:
- Gathering information and making recommendations
- Studying an issue and preparing a report
- carrying out a specific project or activity
- Conducting programs at conferences
- Establishing committees or other subunits.
A task force is used to address critical, urgent, or ongoing situations which require a strong, visible organizational effort and/or activist response. Any parent body may establish a task force, determine its duration, monitor its progress, and terminate its function. (ALA Policy Manual, Article 6.9)
Many, but not all, YALSA task forces complete all of their work virtually and members are not required to attend conferences.
Annual Conference Marketing & Local Arrangements Task Force
To work with YALSA's Web Services Manager prior to the conference to create and disseminate online marketing materials that promote YALSA's presence at the ALA Annual Conference. To plan and implement YALSA local arrangements activities in close cooperation with YALSA's Program Officer for Conferences & Events, including assisting on-site with logistics for YALSA programs and overseeing teen participation for the ALA Annual Conference. Committee members aren't expected to attend Midwinter, but are expected to attend Annual. Committee size: to be determined, but including one member designated as Youth Participation Coordinator. Term: 6 months, January 1 - June 30.
District Days Task Force
To encourage library staff to advocate for and with teens through local engagement with members of Congress whenever they are on recess especially in July and August; to provide library staff with access to information, best practices, training, tools and resources to help them build relationships with elected officials and inform officials about the critical role libraries play in supporting teen school success and college and career readiness; to track District Days participation by members; to collect and share out member stories about their advocacy efforts. Taskforce size 5 to 7 virtual members including the chair and at least two members from the previous year. Term: April 1 through September 30.
Mentoring Task Force
Review applications submitted for the YALSA 2014 - 2015 mentoring program to determine applicants' eligibility. Using information provided in mentor and protégé applications select and match mentors and protégés from those applicants who are eligible. Submit selections/matches to YALSA's Program Officer for Continuing Education. Committee size: 5 - 7 virtual members.
Midwinter Marketing & Local Arrangements Task Force
To work with YALSA's Web Services Manager prior to the conference to create and disseminate online marketing materials that promote YALSA's presence at the ALA Midwinter Meeting. To plan and implement YALSA local arrangements activities in close cooperation with YALSA's Program Officer for Conferences & Events, including assisting on-site with logistics for YALSA events and overseeing teen participation for the ALA Midwinter Meeting. Taskforce members aren't expected to attend Annual, but are expected to attend Midwinter. Taskforce size: 5 - 7, including one member designated as Midwinter Youth Participation Coordinator. Term: 6 months - October 1 through March 31.
Legislative Advocacy Task Force
To encourage all members to participate in legislative advocacy activities such as National Library Legislative Day by creating messages and resources and then working with YALSA's Communication Specialist to leverage YALSA's communication channels; to provide members with tools and resources to help them educate elected officials about the need for strong library services for/with teens; and to vet the applications for the NLLD travel stipend and choose a winner(s). Taskforce size: 5 - 7 virtual members including at least one member from the previous year. Term: December 1, 2017 through May 31, 2018
Presidential Initiatives Implementation Task Force
To provide support, guidance and advice to the YALSA President in the implementation of their theme. Activities may include working with the President to review Organizational and Implementation Plans to develop and coordinate appropriate theme-related goals, activities, and initiatives. As appropriate, collaborate with relevant YALSA leaders and groups to implement theme-related activities, including but not limited to the blog managers, journal editors, and committee chairs. Term: 1 year term starting July 1st ending June 30th of the following year. Committee size: 5 - 7 virtual members including chair.
Summer Learning Task Force
To leverage state and local networks to promote the applications for summer learning grants. To vet the applicants for the grants and by February 10, 2020, choose the 20 applications that best meet the eligibility requirements as measured by their responses to questions on the application. To vet the applicants for the summer intern grants and choose the 20 best by February 17, 2020. To update existing and compile and/or create new timely resources focused specifically on assisting library staff with implementing summer learning programs and activities and add them to YALSA's Summer Learning Ning as they are developed. To seed discussions and share resources on the Summer Learning Ning on a continuous basis. Taskforce size: 7 virtual members, including the chai and at least two members from previous year. Term: July 1 through June 30
Teen Summit Planning & Local Support Task Force
To assist YALSA's Program Officer for Conferences & Events and CE Consultant with planning and implementation of a teen summit, to be held in conjunction with the 2019 ALA Annual Conference in Washington, DC. The purpose of the one day summit is to engage with teens who are not regular library users, especially those who come from underserved groups, to inform how YALSA can help libraries better serve these teens. Specific tasks include: providing input regarding the agenda and speakers, recommending area youth-serving organizations to help identify underserved teens from the DC area to participate, and helping on-site with logistics. Size 5 to 7 virtual members, including the chair. Term December 1, 2018 through June 30, 2019.
YA Services Symposium Local Arrangements Task Force
To work with YALSA's Program Officer prior to the conference to identify venues for and plan YALSA activities in Salt Lake City, such as city tours and dine-arounds. Support the Symposium on-site by introducing speakers, moderating panels, assisting with setting up for special events, welcoming attendees, and more. Committee size: 5 to 7 members including the chair. Term: 4 months, August 1 through November 30. Members conduct planning virtually, but are expected to attend the Symposium.
YA Services Symposium Marketing & Planning Task Force
To assist YALSA's Program Officer with the planning and marketing of the conference, including vetting papers and proposals, vetting scholarship applications, assisting the Program Officer with identifying authors and keynote speakers, and leveraging social media tools to promote the event and scholarship opportunities, and more. Members will regularly share content via social media and through their state and local networks to build excitement for and share information about the event. Members will work with YALSA's Communications Specialist to assist with the implementation of a marketing plan. Size: 5 to 7 virtual members, including the chair. Term: 6 months Feb. 1 through July 31.