Travel Reimbursement Guidelines
YALSA reimburses member leaders traveling on behalf of the Association upon approval of the Board or Executive Committee. However, YALSA does not reimburse members' expenses for the Annual Conference or Midwinter Meeting. When requesting reimbursements for more than $25.00, original documentation, such as ticket stubs, receipts, or bills must be submitted within thirty days of completion of travel. If reimbursement has not been received within thirty days, contact the YALSA Office.
The most cost effective and efficient means of transportation should be chosen. When traveling by car, members will be reimbursed at the current IRS mileage rate. YALSA will reimburse members only for the length of stay required to complete division business except in those cases where arrival or stay over Saturday night will be more cost effective. YALSA encourages travel arrangements be made through the Division Office.
Lodging must be in reasonably priced hotels for the length of stay needed to complete division business. Members will be reimbursed for actual expenses up to the single room rate. Members are responsible for all expenses above the single room rate. Telephone expenses necessary to conduct division business will be reimbursed.
YALSA recommends use of mass transit, shuttle transportation, or shared taxi rides between destinations.
Members will be reimbursed for meals at the current ALA staff rate. (The curren rate is $50.00 per day.)
Adopted June 2004; revised September 2009.