2018 Annual Conference Agenda and Documents

Board I             Sat. June 23, 2018, 1:00 - 5:00 in the Morial Convention Center (New Orleans), room 212

Board II            Sun. June 24, 2018, 4:30 - 5:30 in the Morial Convention Center (New Orleans), room 212

Meetings of the Board of Directors are open to all members in good standing who wish to listen and observe proceedings. Members are asked to respect the fact that directors have an agenda to discuss and there may not be time for new business. Members are welcome to sit in the chairs around the perimeter of the room so that directors can be seated together for conversing and vote tallies. Members are welcome to share their comments, ideas, requests, etc. during the “Information Forum” that begins each meeting. If there are a number of guests wanting to speak, it may be necessary to set time limits for speaking. Members may not introduce new topics or speak during the board's general business, unless called upon by the President for input.

AGENDA* – 6/22/18 (learn more about board agendas and documents)

We’ll pause in the agenda to accommodate 10 min. information exchanges with:

  • BARC Representative, Peter Hepburn at 1:10 on Saturday
  • ALA Executive Board Representative, Julie Todaro, at 4:10 on Sunday

Consent Items (these are typically items discussed or acted on in between in-person meetings, or are reports submitted for the board's review)

Item #1. Minutes from the 2018 Midwinter Meeting -- Franklin Escobedo...........................2/22/18 (in discussion)

Item #2. RBA: Edwards Policy Change-- Jonathan Hunt & Nichole O'Connor...................2/27/18 (proposal passed)

Item #3 Position Paper on Continuous Teen Services -- Izabel Gronski...........................3/14/18 (proposal passed)

Item #4 Advancing Diversity Taskforce Recommendations -- Nicole Cook.......................4/20/18 (report accepted)

Item #5 Statement on Continuous Learning -- Linda Braun & Beth Yoke..........................5/15/18 (statement approved as amended)

Item #6 CE Grant Project Final Report -- L. Braun, N. Cook, D.Lyons, S. Ryan, B. Yoke...........5/29/18 (report approved as-is)

Item #7 2018-2019 President's Theme Implementation Taskforce --Crystle Martin...........................6/1/18 (proposal passed as-is)

Item #8 February Chair Reports -- Letitia Smith..............................................................3/14/18 (reports accepted)

Item #9 Mid-Career Travel Stipend Proposal—Kim Farnsworth................................5/23/18 (proposal passed as-is)

Item #10 Innovation Award Proposal --Melissa West.........................................................5/25/18 (proposal passed as-is)

Item #11 Councilor Pre-Meeting Report --Todd Krueger.........................................................5/27/18 (proposal passed as-is)

Item #12 May Chair Reports -- Letitia Smith.........................................................5/21/18 (report accepted)

Item #13 YALS Editor Report -- Crystle Martin.........................................................5/23/18 (report accepted)

Item #14 JRLYA Editor Report --Denise Agosto.........................................................6/4/18 (report accepted)

Item #15 YALSAblog Manager Report --Allison Renner.........................................................6/3/18 (report accepted)

Item #16 The Hub Manager Report --Stephen Ashley.........................................................6/4/18 (report accepted)

Item #17 Teen Programming HQ Report --Dawn Abron.........................................................6/5/18 (report accepted)

Action Items

Item #18 Equity, Diversity & Inclusion Next Steps -- Sandra Hughes-Hassell & Beth Yoke........................6/5/18 (proposal passed as-is)

Item #19 Chair Manual Update --Melissa McBride.........................................................6/5/18 (proposal passed as-is)

Item #20 Connecting the Board to ALA Affiliates & Round Tables --Derek Ivie.............................................5/24/18 (proposal passed as-is)

Item #21 Value of EDI Statement --Kafi Kumasi............................................................6/4/18 (proposal passed as-is)

Item #22 Evaluation of YALSA Statements for EDI Inclusivity -- Kate Denier & Jane Gov........................6/5/18 (proposal sent back to authors for further revision)

Item #23 Creating a More Inclusive Environment (10 min.)—Franklin....................................................... 5/3/18 (proposal passed as-is)

Item #24 FY19 Implementation & Organizational Plans (15 min.) –Sandra & Beth...................... 6/18/18 (proposal passed with changes)

Item #25 Endowment Interest Use for FY19 (15 min) – Sandra & Beth........................................ 6/18/18 (proposal passed as-is)

Discussion Items

Item #26 Update from the Executive Committee Meeting (5 min.) --Sandra.......................6/14/18 (no action taken)

Item #27 Pura Belpré Award Taskforce Recommendations (15 min.) – Martha Walke.......... 5/22/18 (no action taken)

Item #28 Draft Equity, Diversity & Inclusion Plan (15 min.) Crystle & Sandra............................ 6/15/18 (proposal sent back to authors for further revision)

Item #29 Improving the Member Engagement Experience (15 min.)—Franklin........................6/14/18 (board voted to implement all recommendations)

Item #30 Fiscal Report (15 min.) – Beth......................................................................................... 6/15/18    

Item #31 Measuring Committee Impact (15 min.) Kate McNair...................................................... 6/6/18

Item #32 Managing Menu of Volunteer Opportunities (15 min.) Derek & Kate M. ..................... 6/21/18

Item #33 Edwards Award Celebration (15 min.) Todd & Nichole................................................. 6/6/18

Item #34 Book Awards & Lists in Light of #MeToo (15 min.)—Sarah Hill..................................... 6/5/18 (multiple actions taken)

 

Executive Session -- Sunday

Item #35 Executive Session (10 min.)– Sandra............................................................................... 6/6/18

 

New Business -- Sunday

Item #36 YALSA Councilor Annual Activities Update (5 min.) - Todd........................................ 6/6/18

Item #37 Standing Board Committees (15 min.) –all Board Members........................................... 6/13/18

Item #38 Adoption & Presentation of Resolutions (5 min.) -- Sandra ........................................... 6/20/18

Item #39 Installation of New Board Members (5 min.) –Crystle & Sandra.................................... 6/20/18

Item #49 Filling the Board Vacancy (5 min.) --Sandra....................................................................... 6/20/18

Item #50 Filling the Executive Committee & Board Vacancy (5 min.) --Sandra................................. 6/22/18

 

Informational Items – N/A

Item #40 Guidelines for Board Meetings-YALSA Handbook........................................................ 6/6/18

Item #41 Preliminary 2019 Conference Information -Beth............................................................. 6/14/18

Item #42 Board & Staff Liaisons for 2018 – 2019 – Crystle........................................................... 6/14/18

Item #43 Literacies Projects Update– Taylor Crossley................................................................... 6/5/18

Item #44 Communications Update – Anna Lam............................................................................... 6/4/18

Item #45 Continuing Education Update – Linda.............................................................................. 6/1/18

Item #46 Events & Conferences Update – Nichole.......................................................................... 6/6/18

Item #47 Grant Projects Update– Linda............................................................................................ 6/1/18

Item #48 Membership Update – Letitia............................................................................................ 6/4/18

Adjournment – Sunday