Changing the Face of Medicine: Celebrating America's Women Physicians

Exhibit Shipping and Receiving Information

The shipper for all ALA exhibits starting October 1, 2005 will be VIP Transport East, a Fine Arts Transportation Agent for Mayflower Transit.

All shipping costs will be billed to the ALA Public Programs Office.

The shipper for Changing the Face of Medicine will be VIP Transport East, a Fine Arts Transportation Agent for Mayflower Transit. The exhibit travels in six, wheeled, molded hard plastic cases, each approximately 50" x 32" x 15", and two crates containing the interactive kiosks, for a total of 8 containers.

Important exhibit display information: The first date of your exhibit period is a Wednesday. This is the last day for the shipper to deliver the exhibit to you. Please do not plan programs on Wednesday, and we recommend not scheduling programs on Thursday in case of unforeseen delivery problems. The last date in your exhibition period is a Friday, the day when the exhibit should close (you may close the exhibit earlier if you wish). Because there is limited time to ship the exhibition from one site to another, libraries should dismantle the exhibition and have it ready for pick-up by the Monday after the exhibition closes. This does not mean the shipper will always pick up the exhibit on Monday, but the exhibit should be ready to go then.

HOST LIBRARIES ARE REQUESTED TO PROCEED AS FOLLOWS:

  1. VIP Transport East will call libraries to arrange convenient delivery and pick-up times. If you have not heard from VIP by at least 48 hours before the exhibit should be delivered, please call VIP at the following numbers between 9 a.m. and 5 p.m. Eastern Standard Time Monday through Friday to confirm delivery arrangements:

    • 1-800-261-6088, ext. 209 (Ed Noonan) or ext. 210 (Melanie Fringer);

    • Alternate numbers are: 301-317-4225 and 410-880-6114 (same exts.)

    • If for some reason, you can't get through, dial "0" and the receptionist will help you.

    • If you have not heard from VIP by 48 hours before the exhibit closes, please call the above number(s) again to arrange for pick-up.

  2. Please arrange for delivery and pick-up during business hours (9-5 your time). Give VIP the following information:

    • Name and telephone number of a contact person.

    • Address where exhibition should be delivered or picked up and actual place of delivery or pick-up at that address, such as back or front of building, etc.

    • Opening and closing times of building if relevant.

    • Special conditions that apply, e.g., parking restrictions, no loading dock, ramp access, use of back door only, tractor-trailer access, stairs, etc.

The ALA contact person for inquiries about exhibit shipping is:

Administrative Assistant/Registrar
ALA Public Programs
50 E. Huron St.
Chicago, IL 60611
Phone: 1-800-545-2433, ext. 5045, or 312-280-5045, fax: 312-280-5759,
E-mail: publicprograms@ala.org