Finance System: BPP, Great Plains (GP) and PROPHIX

ALA’s Financial System upgrade is comprised of three new software solutions:

  1. Bill Payment Process (BPP), a Microsoft SharePoint web-based platform that provides a paper-less workflow and supports a workflow approval process for encumbering budgeted funds for future expenditures and the ultimate payment of goods and services. As of November, 2011, BPP is being used by a group of early adopters comprised of the following units, with plans to roll-out to more units after Mid-Winter Meeting:
    Building Services
    Public Program Office

    BPP is only available inside ALA Headquarters and cannot be accessed remotely.
  2. Microsoft Dynamics GP 2010 (Great Plains) replaces Clarus and is accessed only by Finance& Accounting. GP is a mid-market business accounting software or ERP (Enterprise Resource Planning) Software package.
  3. PROPHIX replaces FRX and will be used by Unit Managers to view reports that pull data from BPP, GP and other data sources, such as iMIS. According to our license agreement, licenses for PROPHIX have only been purchased for unit managers. Contact Joanne Pak in Finance to discuss purchasing additional licenses for others in your unit.

    PROPHIX is only available inside ALA Headquarters and cannot be accessed remotely.

User Guides

Finance System ALA Bil Payment Process (ALA BPP)v7.pdf  (1020.74 KB)

Finance System PROPHIX Reporting.pdf   (667.64 KB)

Prophix Training Video - FY 2016 Budget (launches video)

Prophix Training Video - Monthly Allocations and Comments  (launches video)
Shows Unit Managers how to allocate (spread) your FY2016 budgets evenly across the months or have Prophix mirror the current year's allocation (e.g. January, June); also explains how to add comments.