Convert Word to PDF

After the Word document has been tagged with the proper Styles and formatting, it can be converted to an accessible PDF file.  To do this:

Make sure Adobe Acrobat is installed.

  • Click Start>Programs
  • Look for Adobe Acrobat (version number) Pro
  • If you don't have Adobe Acrobat Pro on your computer, arrange a time to use a Training Room computer.

Enable accessibility settings for PDF files/Convert from Word to PDF

Saving as a PDF converts the document, but you need to make sure accessibility settings are on before you convert:

  • Click the Microsoft Office button >Save As >Adobe PDF > (let it save the document, if it asks)
  • In the resulting window, click the Options button:
    • Make sure the Options dialog  has a check next to the option entitled “Enable Accessibility and  Reflow" with tagged Adobe PDF.
    • Select the Enable Accessibility and checkbox if necessary:
    •  OK >Save