ILL Committee Liaison Report--RLG

June 2003

1) RLIN ILL Retiring

As announced a year ago, the last new requests will be sent over RLIN ILL
this summer, with the system being retired on August 31, 2003 after more
than 20 years of service. RLG member libraries that participate in the
SHARES resource sharing program are free to choose any ISO ILL compliant
management system that can gather and deliver the data needed for our
annual net lending reimbursement calculation. So far, 94 have chosen RLG's
ILL Manager, 26 have chosen OCLC ILLiad, and one has chosen Dynix's RSSt
as of September 1.

2) RLG's ILL Manager

Version 1.3, released in February, has been a huge hit with users. The
most exciting new feature is OPAC Checking, which allows you as lender to
have all incoming requests checked automatically against your OPAC to
determine ownership and availability. If the needed item is available, ILL
Manager will retrieve local data for that item, such as call number and
location, and move the request to New status. If an item is not found, or
if a request does not meet eligibility or availability requirements, ILL
Manager can, optionally, return an automatic unfilled message to the

The ILL Manager Users Group meeting, open to all interested parties, takes
place on Sunday, June 22, from 10:00 - 11:30am, at the Hilton Toronto, in
the Casson Room. Kimberly Burke Sweetman of NYU's Bobst Library will
report on the wonderful impact ILL Manager has had on her operation.

3) Promoting the Peer-to-Peer Model: RLG Working with Infotrieve, Inc.,
on an ISO ILL gateway

RLG was recently asked to share what we learned while pioneering the use of
the ILL protocols in building the ISO gateway to our centralized RLIN ILL
system and in creating our own peer-to-peer resource sharing management
system, RLG's ILL Manager. Since March RLG has been working with the
document supply company Infotrieve, Inc., to help them build a new ISO ILL
gateway for document ordering. Infotrieve, which purchased the Ariel (R)
software from RLG in January, is now in the final stages of testing this
new ISO ILL capability.

Infotrieve recognizes the great advantage in adding ISO ILL to the list of
methods that librarians and other information seekers can use to request
materials from them. Being able to accept ISO ILL requests will place
Infotrieve squarely within the core work flow processes of more and more
interlibrary loan and document supply departments, as protocol-compliant
systems such as RLG's ILL Manager, OCLC ILLiad, and Fretwell-Downing's VDX
continue to proliferate. We at RLG were pleased for this chance to
continue our working relationship with Infotrieve and are proud of our role
in furthering the peer-to-peer model of resource sharing.

4) RLG Working Group on Sharing Special Collections

Last October RLG held a forum in Washington, D.C. called "Sharing the
Wealth" which explored the issues surrounding the sharing of special
collections materials with remote users from other institutions. One of
the outcomes of the forum is the creation of a working group charged with
reviewing existing guidelines and protocols for the sharing of special
materials, identifying best practices for this process, and testing the
implementation of those best practices among a subset of SHARES
institutions. The group is made up of teams of ILL and special collections
staff from Brigham Young University, Cornell University, the Frick Art
Reference Library, Emory University, Rutgers University, and the University
of Edinburgh. They will complete their work in 12-18 months and issue a
report that will be widely shared.

5) RLG Booth # 2304

ALA attendees ? please visit RLG at booth number 2304 in the Exhibits Hall.
Be sure to ask about RedLightGreen, which is a project that takes the
massive RLG Union Catalog and makes it behave more like Google or than a traditional library catalog, allowing users to identify
the most authoritative resources on a given topic or to explore conceptual
relationships between works. Also see the latest version of RLG Cultural
Materials, which now contains over 180,000 works from 73 collections
contributed by 25 institutions. A "work" can be an image, a video, a group
of images, or a book?ranging from the simple to the highly complex. Ask
about a free 30-day trial for your institution.

Prepared by
Dennis Massie,, (650) 691-2293.