ILL Committee Liaison Report--Center for Research Libraries

ALA 2003 Midwinter Conference

Procedure for Recalls

We want to be sure that all ILL offices are aware of the new recall procedures. These procedures for recalling materials have been implemented in order to improve turn around time in filling requests for materials out on loan. The first recall notice sent will allow one month’s time for the institution to return the material. At the end of one month, if the material is not returned, a second notice will be sent allowing two weeks. If need be, a third notice will be sent allowing for an additional two weeks to return the material. After that, if the material is not returned, the institution will be billed for lost material, and CRL will attempt to replace the material.

ILL Turnaround Time

Turnaround time provided by CLIO (Lending Time Turnaround Report) shows CRL processes 77% of non-returnable ILLs within 4 days, and 74% of returnable ILLs within 4 days.

Cataloging CRL’s Foreign Doctoral Dissertations Collection

As of writing, over 110,000 foreign doctoral dissertations have been cataloged. Records for these items appear in OCLC, WorldCat, and CRL's OPAC.

Demand Purchase Order Process

In an effort to make the demand purchase program process more transparent, CRL has begun to include order information (regarding claiming, messages from vendors, etc.) in note fields on the bib records in our OPAC.

Recent Acquisitions:

1930 CENSUS PURCHASE
Fifteenth Census of the United States (U.S. National Archives, T626). Based on members’ preferences, the following states (and Soundex, when available) were purchased in FY02. (CRL will eventually purchase the remaining states.)

In addition, in response to a request from the New York Public Library, additional finding aids in microfilm were purchased. (1,547 reels total purchased)

California (rolls 100-228) (OCLC #49857259);
Florida (rolls 306-335) (OCLC #49794390);
Georgia (rolls 336-394) (OCLC #49650939);
Illinois (rolls 405-573) (OCLC #49861459);
Massachusetts (rolls 883-971) (OCLC #49863175);
New York (rolls 1401-1670—no reel #1602) (OCLC #49589010);
Ohio (rolls 1746-1891) (OCLC #50150300);
Texas (rolls 2287-2413) (OCLC #50933447);
Virginia (rolls 2433-2483) (OCLC #49605912).
Soundex reels purchased:
Florida (M2051, rolls 1-98) (OCLC #49794391);
Georgia (M2052, rolls 1-253) (OCLC #50067963);
Virginia (M2059 rolls 1-127) (OCLC #49792209).

Because so few of the states have accompanying Soundex reels, CRL has completed its holdings of the following microfilm finding aids:

Index to Selected City Streets and Enumeration Districts, 1930 Census (M1930) (OCLC #49866945);

Enumeration District Maps for the Fifteenth Census of the United States. 1930 (M1931) (OCLC
#49422087);

Census descriptions of geographic subdivisions and enumeration districts, 1830-1950 (T1224)
(OCLC #13890618).

FY02 Purchase Proposals Received and Cataloged

1.) BIBLIOTHEK DER FRAUENFRAGE IN DEUTSCHLAND (installments 1-6)
Library of the "Woman Question" in Germany

2.) CHURCH MISSIONARY SOCIETY ARCHIVE (CMSA)
Section III: Central Records
Part 10: The Missionary Papers, 1816-1867, CMS Monthly Paper, 1828-1829, A Quarterly Token for Juvenile Subscribers, 1856-1878 & 1888-1917, The Home Gazette, 1905-1906, and The CMS Gazette, 1907-1934

CMSA Section III: Central Records
Part 11: General Review of Missions, 1919, Annual Reports, 1922-1944 and
CMS Historical Record, 1944-1986

CMSA Section IV: Africa Missions
Part 14: Egypt Mission, 1889-1934

CMSA Section IV: Africa Missions
Part 15: Egypt Mission, 1889-1949

CMSA Section VI: Missions to India
Part 1: India General, 1811-1815,and North India Mission, 1815-1881

CMSA Section VI: Missions to India
Part 2: North India Mission, 1815-1881

3.) EVERYDAY STALINISM
(Complete set)

4.) GERMAN NATIONALISM, NATIONAL SOCIALISM AND POSTWAR RECONSTRUCTION 1918-1949
(Complete set)

5.) NORTH AMERICAN CONGRESS ON LATIN AMERICA (NACLA) ARCHIVE OF LATIN AMERICANA (selected portions)
Central America (16 reels)
Colombia (11 reels),
Costa Rica (5 reels)
Cuba (24 reels)
Ecuador (5 reels),
El Salvador (30 reels)
Mexico (16 reels)
Nicaragua (20 reels)

6.) PRINCETON UNIVERSITY LATIN AMERICAN MICROFILM COLLECTION
(Complete set)

7.) THE UNITED STATES AND THE RUSSIAN CIVIL WAR: The Betty Miller Unterberger Collection Of Documents
(Complete set)

Submitted by Mary Wilke (wilke@crl.edu)