ILL Committee Liaison Report--Association of Research Libraries

JUNE 2002

1. ARL Survey of Portal Implementations in Research Libraries

In February ARL surveyed its members to identify the state of current or planned research library applications of portals that have certain characteristics or functions. Recognizing that there are many definitions and views of portals, the ARL survey sought responses from libraries that offered portals that include 1) search engine tools that offer the user the capability to search across multiple sources and integrate the results of those searches, and 2) at least one kind of supporting service for the user (such as requesting retrieval or delivery of non-digital material, online reference help, etc.)

A total of 77 ARL member libraries responded to the survey, with 16 responses fitting the definition of a portal. E-books and the local online catalog were the most frequently offered targets. Submitting online reference questions and ILL requests were the most common services offered. A complete analysis of the survey results may be found at:

2. Seven ARL Libraries Launch Scholars Portal Project in Collaboration with Fretwell-Downing Inc.

On 1 May ARL announced the launch of the Scholars Portal Project, a collaborative project between several ARL member libraries and Fretwell-Downing Inc. (FD). The initial libraries participating in the project are the University of Southern California, University of California - San Diego, Dartmouth College, University of Arizona, Arizona State University, Iowa State University, and the University of Utah. Plans call for expanding the number of participating libraries over the course of the three-year project.

The goal of the Scholars Portal Project is to provide software tools for an academic community to have a single point of access on the Web to find high-quality information resources and, to the greatest extent possible, to deliver the information and related services directly to the user's desktop. Additional information on ARL Scholars Portal activities may be found at:

3. ARL ILL/DD Performance Measures Study to be Updated

ARL plans to update, replicate, and expand the 1997 ARL ILL/DD Performance Measures Study to obtain current data on the performance of mediated and unmediated interlibrary loan/document delivery operations in research libraries. This project will be undertaken as part of ARL's New Measures Initiative. Participants will share equally in the cost of undertaking the study. ARL expects to issue an invitation to participate in the study this summer, with the study beginning in fall and completed in September 2003.

4. AAU/ARL/NCC Japan Journal Access Project Invites Libraries Interested in Obtaining Materials from Japanese Libraries to Join GIF

Building on two successful document delivery projects - one with Waseda University and the second with Japan's Association of National University Libraries - the Japan Project has launched a third document delivery project with Japanese libraries. This new initiative is called the Global ILL Framework, or GIF. To-date17 libraries have joined GIF, including 5 non-ARL member institutions.

GIF permit Japanese libraries to send requests from the NACSIS ILL system and have Japan Project members receive those requests via the OCLC ILL system. Japan Project members will initiate requests on OCLC and Japanese libraries will receive them on NACSIS ILL. Use of the ISO ILL Protocol enables libraries to use their messaging system of choice and not forced to use a proprietary communication method.

At present, GIF is limited to members of the Japan Project and requests are limited to non-returnables. Libraries may charge their normal ILL fees and set policies about what may be copied. Payments will be made via OCLC's ILL Fee Management. Materials will be shipped via Ariel or fax. Japan Project libraries will search the OPACs of Japanese libraries to determine holdings. Over the next twelve months, we expect to include returnables and exchange requests via other Protocol-compliant systems. The aim of GIF is to achieve global ILL/DD sharing within a library's regular ILL/DD operation.

ARL invites libraries that have a need for materials held by Japanese university and research libraries to join the Japan Project. Nearly 60 Japanese libraries have indicated an interest in participating in GIF. If you are interested in joining the Japan Project and participating in the GIF initiative, please contact Mary Jackson, Japan Journal Access Project Coordinator. Members may join at any time.

5. AAU/ARL German Resources Project Invites Libraries to Register for Xipolis Online Reference

Until 31 July 2002, the German Resources Project is accepting registrations from its membership for online access to 18 standard German reference works included in Xipolis. Participant libraries obtain IP-based web access not only to the best-known universal reference sources - the massive Brockhaus Enzyklopädie, the 10-volume Duden German dictionary, and the Fischer World Almanac - but also a host of discipline-specific resources, among them Kindlers Neues Literaturlexikon, the Metzler Musik-Lexikon, along with other standard works in the humanities, medicine, and the natural sciences.

The completed registration form and payment must be received by ARL no later than July 31, 2002. For further information, terms and conditions, and registration forms, go to

The German Resources Project is part of the AAU/ARL Global Resources Program. For additional information, please contact Mary Jackson (regarding contract, registration, payment, etc.) or Jeff Garrett, Acting Assistant University Librarian for Collection Management & Bibliographer, Western Languages & Literatures, Northwestern University (database content).

For additional information contact:

Mary E. Jackson
Senior Program Officer for Access Services
Association of Research Libraries