PublicationProcedures

MARS Handbook

PROCEDURES FOR PUBLICATION OF MARS COMMITTEE DOCUMENTS


The MARS Publications Committee seeks to facilitate the publication of section documents by providing assistance to MARS committees in order to:

- seek publication of the document in a timely manner;

- expedite the approval process; and

- determine the appropriate medium for publication and distribution.

In order to meet these objectives, the committee has established the following procedures for publication:

1. When a MARS committee first decides to create a document, the committee chair completes the "RUSA Publication Proposal" (this Handbook) and submits to the MARS Publication Committee Chair. The MARS Publications Committee Chair will assign a member of the MARS Publications Committee as liaison to provide assistance and guidance to the originating committee during the publication approval process.

Endorsement of the publication proposal is the first step; the final version of the document must be approved.

2. When the committee has finalized the draft of the document, it should be sent to the liaison and/or Chair of the MARS Publications Committee for distribution so that the review process may commence.

a. The MARS Publications Committee meets once or twice at every conference. Drafts received eight weeks or more prior to a given conference will be acted on at the first Publications Committee meeting at that conference. Drafts received by the start of the first Publications Committee meeting at a conference will be acted on before the end of the second meeting, which will always be scheduled prior to the last MARS Executive Committee meeting of the conference. Drafts received within three months after a conference will be reviewed through long-distance communication and, if possible, acted on prior to the next conference.

b. The draft should be submitted to the MARS Publications Committee in the format specifications of the vehicle in which it is intended to be published (e.g., RQ "Messages From MARS"). These specifications are available from the publication editor or the MARS Publications Committee. All graphics should be included, and all pages numbered.

3. The review process will include a peer review of the final draft manuscript by the three Members-at-Large of the MARS Executive Committee followed by a final review of the manuscript by the members of the MARS Publications Committee, the MARS Executive Committee, and the RUSA Publications Committee, when necessary.

Members reviewing the final draft manuscript will be asked to direct their comments and suggestions to the chair of the originating committee and/or editor of the proposed publication as well as to the MARS Publications Committee chair.

Comments from members may cover appropriateness for publication, market considerations, content of document, format and structure, clarity, length as well as general editing and proofreading.

4. The outcome of the review by the MARS Publications Committee takes one of two forms:

a. Recommendation to the MARS Executive Committee and, when necessary, to the RUSA Publications Committee that the document be approved for publication, along with a recommendation as to the desired medium or vehicle for publication.

b. Recommendation to the MARS Executive Committee the document be referred back to the originating committee for revision and resubmittal.

5. Once a document receives approval for release from the MARS Executive Committee and, when necessary, the RUSA Publications Committee, the MARS Publications Committee will advise the originating committee or the contact person of the required procedures for the next step in the publication process.

See the "RUSA Publications Process Summary of Publishing Stages" Flowchart (this Handbook) for an overview of the publications process within RUSA.

Approved: January 1986
Revised: June 1995