Executive Committee Minutes

Annual 2002 - Atlanta
June 15 and 18, 2002

15 June 2002

Present:

Jim Niessen, Chair; Sam Boldrick, Carole Callard, Marilyn Carbonell, Ruth Carr, Nancy L. Eckerman, Tom Kemp, David L. Langenberg, Ann Reinert, Rebecca Tolley-Stokes, Curt Witcher.

Announcements

Nancy Godleski and Ray Wright are attending New Chairs' Orientation during this time. Rebecca Tolley-Stokes was introduced as the section's new webmaster, replacing Teresa Murdock, who was thanked for her service. Celentina Roth is the News Editor, replacing Nancy Huling, who was thanked for her service. Reminded members about the History Section dinner, 16 June, Sunday 6 p.m. at Mary Mac's Tea Room.

Jim made the following announcements: RUSA President's program: " Reference Interview: Connecting in Person and in Cyberspace," will be followed by the RUSA Awards Reception. The first RUSA Hot Topics Discussion Group, based on input from Midwinter is scheduled during this conference.

Approval of Minutes

Minutes of the Executive Committee meetings, 19 and 22 January 2002, Midwinter Conference, New Orleans, were approved.

Committee Announcements and Reports

Bibliography and Indexes Committee (Ed Oetting)

Ed Oetting reported that the History Section program planned by the Bibliography and Indexes Committee is scheduled for Sunday, 8:30 a.m. and entitled " What Do You Mean I Can't Rely on Hitler's 1960 Web Diary for My Papers: Evaluating Historical Sources on the Web." HS is co-sponsoring program (SAA) on historical sources for K-12, preceded by brief showing. Jeanne Pierce is the new incoming chair of B & I replacing Ed Oetting. The " Best Bibliographies" are in progress.

Genealogical Publishing Company Award Committee (Sam Boldrick, Acting Chair)

Ray Wright is the incoming chair. The RUSA History Section GPC Award winner for 2002 is Curt Witcher, and the awardees luncheon is scheduled for Sunday at the Swan Coach House Restaurant.

Thirty-nine registrants attended the preconference, down from eighty at the last conference. The publishers donated fifty books; each participant received one free. The next one is scheduled for ALA Midwinter in Philadelphia, January 2003.

Genealogy Committee (Tom Kemp)

Tom said the Discussion Group and Committee Program today features (1) Dr. Vladimir Wertsman, ALA EMIERT Round Table, speaking on American immigrant groups; and (2) Tom speaking on the 1930 census.

Historical Events Committee (David Langenberg)

The Historical Events Committee Web site has been up for three weeks and linked from the History Section Web site.

Local History Committee (Ed Frank)

Planning for the program for the Annual Conference in Toronto (June 2003) is in process. Susan Malbin is the incoming Local History chair. Discussed the " Guidelines on Establishing Local History Collections" (2p.). Needs improvement and major revision. Since there was no action by time of the annual conference, the document will be removed from the website. Curt said that it needs updating and improvement, can be up to five pages, but needs to be revised and submitted according to RUSA schedule and channels.

RUSA Conference Program Coodinator (Carla Rickerson)

" Adoption Searching," The PLA program for librarians and non-librarians is an issue in public services, but is not advocacy, but dealing with the very specialized reference interview. Local History also has a program for Toronto 2003: " All History is Local." The History Section will have two programs for the June 2003 annual conference. Tom Kemp questioned the policy and enforcement or monitoring of "no conflict" scheduling for programs and co-sponsored programs.

RUSA Organizations Committee (Ruth Carr)

The Committee is discussing virtual members again, a survey, and the structure of the RUSA Board. MARS and BRAWSS have written documents on committee membership defining roles, working, and business meetings. The spontaneous discussions that occur at meetings may mean virtual members are not represented. Discussed whether exclusion may be against "open meetings" policy, but they are closed only in one sense. Tom said sending the question and business to RUSA-L would provide a broad forum and opportunity for members. For example, L-Hist links as well.

RUSA Standards and Guidelines Committee (David Langenberg)

Standards and guidelines needing revision in 2003 included guidelines for teaching in SLIS. Also, revisions to guideline for continuing for continuing education need to be prepared and submitted. Tom said the committee could probably work on both.

RUSA Board of Directors Report (Jim Niessen)

The RUSA Board will discuss virtual membership and a new section on "Resource Sharing" proposed by the MOUSS Interlibrary Loan group. It will also discuss limits on number of members on committees.

History Section Award(s) and Possible Second Award (Jim Niessen, Ray Wright, Sam Boldrick)

Discussed the ling-established Genealogical Publishing Co. Award, GPC Award, established in the 1980s according to Ann. The text on the purpose of the award (1992) is on the Web. Ruth asked if the language need to be changed. The purpose of the award has been to recognize service to the section over a professional career. Sam raised committee membership and that the number of members can't go below five and there are currently three. Need to discuss staggered terms. Jim said current RUSA award guidelines specify amounts of new awards: $2,000. Older awards may need to be increased. Also discussed the possible establishment of a new award with a purpose different from the GPC Award for example honoring anyone, not limited to HS members.

New Business

Recruitment to the profession and strategic planning.

Reminder: Next meeting, Tuesday, 18 June 2002.

Meeting adjourned at 9:01 a.m.

Respectfully Submitted by:

Marilyn Carbonell, Member-at-Large

18 June 2002

Present:

Jim Niessen, Chair; Marilyn Carbonell, Ruth Carr, Nancy L. Eckerman, Ed Frank, Nancy Godleski, Phoebe Janes, Tom Kemp, David L. Langenberg, Ann Reinert, Carla Rickerson, Curt Witcher.

2002 History Section Program (Ed Oetting)

The HS Program, " What Do You Mean I Can't Rely on Hitler's 1960 Web Diary for My Papers: Evaluating Historical Sources on the Web," on Sunday as was well attended by more than one hundred. The three speakers presented interesting papers, and there were questions and discussion from the attendees. Positive feedback received on the program.

Ed also reported and others agreed that the RUSA Awards ceremony, Monday, was very well handled. It was one of best-planned, paced well, and honorees had an opportunity to speak.

History Section PreConference, Atlanta (Tom Kemp)

Tom reported that although the number of attendees was down from previous years, the preconference program was well received and productive. Companies donated books for the event and sponsored the luncheon. Discussed the impact of decreasing library budgets on attendance and the need to cut costs for attendees. Ruth said public librarians are the main audience and travel budgets overall are way down. Fewer public librarians were registered for the Atlanta conference. Nancy said that RUSA income from the preconferernces had decreased. The next preconference is scheduled for Philadelphia at Midwinter (January 2003).

The Genealogy and Local History Discussion Group (Tom Kemp).

The Group is working on the cosponsored Toronto conference program. Tom thanked committee members for their energetic work on programs and activities on behalf of the History Section.

Historical Events Committee (David Langenberg)

The committee is productive, although small in number of members. The meeting was attended by Jim Niessen and Jennifer Paustenbaugh, Special Collections, Oklahoma State University (new HE chair). Historical Events Web site is ready to be moved to the HS Web site. New members appointed to the committee. Discussed possible audiences and member pool, e.g., special collections staff plan exhibits and K-12 audience. Marilyn suggested sending announcements of the HE projects to the state library associations for further distribution.

Local History Committee (Ed Frank)

More than twenty attendees toured the Auburn University Library African American collections.

Sunsetting of Local History Committee Guidelines (Ed Frank, Curt Witcher)

Submitted new guidelines to the new editor. Ed Frank said the Toronto program working title is "All History is Local: the Canadian Experience." An issue is how to attract international attendees. Phoebe commented that since the Canadian Library Association is planning the 2003 Annual Conference with ALA, there are CLA liaisons.

RUSA Access to Information Committee (Ann Reinert)

A forum was held at Midwinter on intellectual freedom and privacy and confidentiality. ALA is planning to contest CIPA. Committee approved and passed its approval to the RUSA Board in March 2002. Watch for the "Principles for a Networked Worlds;" resolutions on GATT: and a "Librarians and the Internet TOolkit." Programs planned for Toronto on how librarians can present issues on information access and intellectual freedom.

RUSA Membership Committee (Nancy Godleski, Phoebe Janes)

The Committee discussed the size of committees; bylaws/rules not always followed for up to 10-12 members. Brainstorming about strategic planning for membership based on RUSA retreat. Target group for outreach includes library school students. Other membership ideas: each section has an opportunity to cover a 4-hour time slot block at the RUSA booth, and update brochures (The HS brochure is dated and needs updating). Ruth said that BRASS holds a new member open house-an idea for HS to consider.

RUSA Organization Committee (Ruth Carr)

Denise Bennett is Chair. Discussed "virtual" membership on committees. Many issues involved regarding e-members or distance members. Probably these members will be involved in specific committee projects. But participation in policy discussions may be limited. Reviewed recommendation from MOUSS to change ILL group name to "resource Sharing." MARS and MOUSS have done section reviews and strategic planning. Noted that RUSA has no general reference section. No changes recommended for BRASS or History Section, and only minor modification to CODES. Examining organizational charts to check for committee and section redundancy.

RUSA Conference Program Committee (Carla Rickerson)

Committee met twice and two representatives from the Canadian Library Association assisted with reviews of the program proposals. There were thirteen proposals for RUSA Programs at the Toronto conference, June 2003: Twelve approved and one not approved. The President's program will deal with "Frontier Reference." Committee recommended that program time slots be changed to two hours instead of 1.5 or 4 hours. Carla reminded program planners that RUSA office will copy handouts for programs if materials are submitted according to schedule.

RUSA Planning and Finance Committee (Nancy Godleski, Phoebe Janes)

Membership is expected to be flat. Budget cuts in state and libraries will affect ALA membership and conference attendance. Publications that were outsourced will now be handled inside ALA Division revenues are down.

RUSA Board of Directors (Jim Niessen)

Carol Tobin is RUSA President. Him reported on the meetings of the RUSA Board. Board is discussing an initiative to increase library staff membership in RUSA, including lower RUSA dues. The organizational structure changes based on midwinter retreat are delayed because two sections have reviews still in process.

HS Award

Regarding the History Section awards, a potential donor for a second award has been approached and criteria for the award need to be finalized. Lengthy discussion followed by the History Section Executive Committee on criteria for the new award. Honoree can include an individual, or project group, an outstanding library association. Award discussion continued on recognition of scholarly or creative work, innovative projects, library programs or innovative services to promote historical awareness. Nancy and Curt will send draft text for comment to the HS Executive Committee.

Committee Descriptions (Ruth Carr)

Need to review the descriptions of the History Section and its committees in the RUSA Handbook. This is an opportunity to update.

Instruction and Research Services Committee

This is a proposed new History Section committee. Need to work on a committee description. Ideas and projects include a librarians' webpage toolkit for instruction that could include all aspects of the job, such as evaluating websites. Proposed committee composition is 10-12 members, terms of membership are two years, with possibility of renewal. Discussed specific duties.

Discuss, create, and disseminate guidelines and tools to assist librarians on reference, outreach, and collection development in history. Communicate with libraries and other organizations that are interested in instruction and research services in all fields of history.

Motion to accept proposed by Nancy Godleski; seconded by Curt Withcer; and approved by unanimous vote of the History Section Executive Committee.

New Business

Jim Niessen, outgoing Chair, thanked the Executive Committee for their hard work this last year, especially on the programs, the awards projects, and the establishment of a new Instruction and Research Services Committee.

Meeting adjourned at 11:101 a.m.

Respectfully Submitted by:

Marilyn Carbonell, Member-at-Large