Bylaws

brass handbook

BRASS Bylaws

Article I. Name.

The name of this organization shall be the Business Reference and Services Section of the Reference and User Services Association of the American Library Association.

Article II. Objectives.

The Business Reference and Services Section will represent the subject interests of reference librarians, business information specialists, and others engaged in providing business reference/information services. The Section seeks to serve as a medium for sharing information and concerns among interested librarians, publishers and other suppliers of business reference sources and through its programs and projects to help improve the sources and techniques of business reference and information services.

Article III. Membership.

Members of this Section shall be those members of the Reference and User Services Association of the American Library Association who designate the Business Reference and Services Section according to the American Library Association Bylaws.

Article IV. Officers and Duties.

Section 1. Officers.

The officers of the Section shall be a chair, a vice-chair who shall be chair-elect, and a secretary.

Section 2. Terms of Office.

The terms of office for chair and vice-chair shall be one year; that for secretary shall be two years.

Section 3. Duties.

The duties of the officers shall be those customarily performed by such officers, as specified in Sturgis Standard Code of Parliamentary Procedure, unless otherwise specified by vote of the Section.

Section 4. Vacancies of Office.

A. Chair. A vacancy in the office of chair shall by filled by the vice-chair, who will then complete both the term of his/her predecessor and his/her own term as chair.

B. Vice-Chair. In the case of a vacancy in the office of vice-chair the Executive Committee shall appoint one of its own members to serve until the next regular election, at which time a new chair shall be elected.
 

C. Chair and Vice-Chair. In the case of a vacancy in both the offices of chair and vice-chair the Executive Committee shall appoint two of its members to serve until the next regular election.
 

D. Secretary. In the case of a vacancy in the office of secretary the Executive Committee shall appoint one of its own members to serve until the next regular election.
 

Article V. Nominations and Elections.

Section 1. Nominating Committee.

The vice-chair (chair-elect) shall appoint a Nominating Committee of three members to present a slate of candidates for election to offices of the Section and for the elected members-at-large of the Executive Committee. The chair and the other members of the Executive Committee may not serve on the Nominating Committee.

Section 2. Nominations.

A. Slate. The Nominating Committee shall present a slate of two candidates for each office to be filled. The Committee shall file the nominations and the written consent of the nominees with the Division's Executive Director who shall arrange for publication and distribution of the official ballot by the American Library Association.

B. Additional Nominations. Other nominations may be made by petition of 25 members of the Section, and submitted with the written consent of the nominee to the Executive Director of the Division at least four months before the Annual Conference of the American Library Association.

C. Eligibility. Persons nominated shall be personal members in good standing of the Section at the time of nomination.

Section 3. Elections.

Elections shall be held by mail ballot in accordance with the procedures of the American Library Association. For each office, the candidate receiving the largest number of votes cast shall be elected. In the case of a tie vote, the successful candidate shall be determined by lot.

Article VI. Meetings.

Section 1. General Meetings.

The Section shall hold an annual business meeting in connection with the Annual Conference of the American Library Association.

Section 2. Special Meetings.

Other meetings may be called by the Executive Committee or by the chair upon request of twenty-five members of the Section. Notice of at least one month shall be given, and only the business specified in the call for the meeting shall be transacted.

Section 3. Quorum.

Twenty-five members of the Section shall constitute a quorum.

Article VII. Executive Committee.

Section 1. Composition.

The Executive Committee shall consist of the officers, the immediate past chair, and three members-at-large elected by and from the Section for three year terms, which terms shall overlap so as to insure continuity of policy. The editor of the Section's column in the Division's newsletter and the President and Executive Director of the Reference and User Services Association shall be ex officio, non-voting members of the Executive Committee.

Section 2. Duties.

The Executive Committee shall act for and by the authority of the Section during the period between meetings. It shall report on its work at the regular meetings of the Section and publish a summary of Executive Committee actions in the Section's column in the Division's newsletter.

Section 3. Meetings.

The Executive Committee shall meet at both the Annual Conference and the Midwinter Meeting of the American Library Association.

Section 4. Quorum.

A majority of voting members shall constitute a quorum of the Executive Committee.

Section 5. Vacancies of Office.

In the case of a vacancy in the Executive Committee not provided for in Article IV, Section 4, the Executive Committee shall appoint a member of the Section to fill the vacancy until the next regular election.

Article VIII. Committees.

Section 1. Authorization and Discontinuance.

The Executive Committee or the membership of the Section by direction to the Executive Committee may create all standing, special and ad hoc committees, as defined by the American Library Association Handbook. Special and ad hoc committees shall continue in existence until their purpose is accomplished or the committee is discharged by the Section or the Executive Committee.

Section 2. Duties.

The duties, name and size of a committee shall be determined at the time of its creation, but the Section chair may temporarily add any pertinent and relevant duties necessary to carry out the work of the Section.

Section 3. Appointments.

A. Members. The vice-chair/chair-elect shall appoint those members of the committees whose terms are to commence at the same time as he/she assumes the chair. The Section chair shall appoint members of committees formed during his/her term in office and shall make appointments to fill vacancies which may occur during his/her term of office. Each committee appointee shall be a member of the Section at the time of appointment or be appointed provisionally, contingent upon becoming a member.

B. Chairs. The chairs of committees shall be appointed in the same manner as members, except that no one shall serve concurrently as chair of a committee and member of the Executive Committee.

Section 4. Terms of Appointment.

A. Members. Members of standing committees shall be appointed for terms of two years, and may be reappointed for one additional term. Members of special and ad hoc committees shall be appointed for terms of two years or less depending upon the committee's charge. Appointments shall be made in such a manner as to provide continuity in membership.

B. Chairs. Chairs of committees shall be appointed for one-year terms and may be reappointed for two additional terms.

Article IX. Discussion Groups.

Section 1. Establishment.

Any group of 25 or more members of the Section interested in discussing common problems which fall within the purposes of the Section may form a discussion group upon written petition from the group to the Executive Committee of the Section and the Committee on Organization of the Division and upon approval by the Board of Directors of the Division. The petition shall include the purpose of the group and the requirements for membership. Petition signatures must be gathered during one meeting of the Section (either Annual Conference or Midwinter Meeting). In order to continue, each discussion group shall petition for reestablishment every five years, following the procedure outlined in this Section.

Section 2. Membership.

Membership is open to members of the Section who are interested in the purpose of the group.

Section 3. Officers.

Each group shall elect a chair annually at the Annual Conference of the American Library Association. The chair shall keep a roster of the members of the group, be responsible for all communication with them, preside at meetings of the group during the next year, and make a report to the Executive Committee of the Section after each meeting.

Section 4. Activities.

A discussion group may: a) Meet together to discuss common problems; b) Establish a means of communications among its members; c) Recommend action to the Executive Committee of the Section; d) Incur no expenses except as authorized and make no declaration of policy.

Section 5. Discontinuance.

Each group shall continue in existence until the group fails to gain the needed signatures for reestablishment as outlined in Section 1, above, or until it be dissolved by action the Executive Committee.

Article X. Parliamentary Authority.

The rules in the latest edition of Sturgis Standard Code of Parliamentary Procedure shall govern the Section in all cases to which they are applicable, provided they are not inconsistent with the Constitution, bylaws of the Division, or the bylaws or special rules of order of the American Library Association.

Article XI. Amendments.

Section 1. Proposals.

Amendments to the Bylaws shall be proposed by the Executive Committee or by petition of ten members of the Section.

Section 2. Notice.

The complete text of any proposed amendment shall accompany a mail ballot. In cases where a vote is to be taken at the annual meeting of the Section, the text of any proposed amendment shall be distributed to the membership of the Section not less than one month before the meeting at which it is to be acted upon.

Section 3. Voting.

A vote to amend the Bylaws shall customarily by taken by mail. Amendments may also be presented for a vote at the annual meeting of the Section with notification as in Section 2 above. Bylaws amendments shall be passed by a majority of those members voting.

Section 4. Effective.

Unless otherwise specified, amendments to the Bylaws shall become effective upon their approval by the membership.

Article XII. Adoption and Review.

These Bylaws shall be adopted and take effect immediately upon their approval by a majority vote of the Section at its annual meeting. They shall be reviewed every five years after adoption.

Article XIII. General Provisions.

Wherever the Bylaws make no specific provisions, the organization of and procedures in the Section shall correspond to those set forth in the Bylaws of the RUSA.

Effective June 1988
Amended by vote at Annual Membership Meeting in New York City, July 1996.