Tips for the BRASS Chair and Vice-Chair

BRASS Handbook

Tips for the BRASS Chair, Past Chair and Vice-Chair

BRASS Chair | BRASS Past Chair| BRASS Vice-Chair

Tips for the BRASS Chair

Duties of the BRASS Chair:

  1. Serve as an officer of the section and assist in advancing the goals and objectives of the section and RUSA.
  2. Prepare agenda for Executive Committee and Planning session.
  3. Send out minutes of Executive Committee to BRASS-L.
  4. Send out minutes of the Executive Planning Session to BRASS Executive Committee plus Chair of Development Committee, BRASS Representative to RUSA Organization, and BRASS Representative to RUSA Planning and Finance.
  5. Chair Executive Committee Meetings.
  6. Serve as a member of the RUSA Board of Directors. Attend RUSA Board meetings and represent the Section.
  7. Submit reports to the RUSA Board of Directors on section activities.
  8. Represent the section at the division level. According to ALA policy, only divisions can speak for the Association in their areas of responsibility. Positions adopted at the section level, should be adopted by the RUSA Board and they then represent positions of the Association.
  9. Report to Executive Committee any important topics from RUSA. Ask how they want you to vote on specific topics.
  10. Call for action and discussion items from each committee chair, RUSA representative, and SLA Liaison.
  11. Keep Executive Committee meeting moving along. Oral reports should be brief and involve action items and decisions. More substantive written reports may be turned in.
  12. Vote regarding action items.
  13. Attend section meetings where possible and make sure at least one member of the Executive Committee is at each open meeting. Make every effort to attend your Program Planning Committee meetings.
  14. Work with Chair of Development Committee for funding of refreshments, supplies, etc. that are needed at the Annual Program, Discussion Group, etc.
  15. Chair the Membership Meeting at Annual.
    1. Announce winners of BRASS awards.
    2. Announce winners of BRASS election.
    3. Thank outgoing Executive Committee, Chairs, and Representatives.
    4. Turn meeting over to Program Planning Chair for Program.
  16. Arrange for someone to coordinate the BRASS dinner on Monday night of each conference.
  17. Write Chair’s column for BRASS Notes.
  18. Write column for BRASS Webpage.
  19. Stay in touch with Committee Chairs throughout the year.
  20. Make sure BRASS schedule is posted on the BRASS website.
  21. Respond to inquiries from members and non-members regarding section activities.
  22. Fill committee vacancies occurring during term in office.

Timeline for the BRASS Chair:

  1. Immediately after ALA Annual (July 1 deadline for October issue))
    1. Write column for BRASS Notes. This is your initial column as Chair. State your goals for the year. Thank Past Chair and past Executive Committee. Column can and should be brief.
  1. July/August
    1. Write column for BRASS webpage. Can be same as RUSA Update but should focus on plans for the year.
    2. Secretary should send you draft of minutes. Review them, make corrections you see, and post them to BRASS-L as DRAFT.
  1. September
    1. a. Contact all chairs for update and progress reports. Check if there are any problems. Remind committee chairs about scheduling.
    2. b. Write column for BRASS Notes. This is the pre-Midwinter column. Note forums, discussion topics, program, etc. Deadline is around September 6 and is for the December mailing.
  1. October
    1. Get updates on progress from committee chairs.
  1. December
    1. Prepare agendas for Executive Committee meeting and send electronically to BRASS-L. Include copy of minutes.
    2. Check with Past Chair on status of BRASS Dinner.
  1. Midwinter Meeting
    1. Chair planning session and Executive Committee meetings. Midwinter serves as the planning meeting for Annual. The Award Committees will be meeting in closed sessions to select winners. The Program Planning Committee will be making final arrangements and assignments. Keep in close contact with the Program Planning Committee Chair. The Business Reference Sources Committee hosts the Publishing Forum (Monday) and the Discussion Group convenes on Sunday. Attend these sessions if possible. Attend RUSA Board meetings.
  1. Around Midwinter
    1. Write column for BRASS Notes. Include a brief summary of the highlights of Midwinter.
  1. March
    1. Pre-ALA BRASS Notes. Include information on programs and forums and award winners. Deadline is around March 6 for mid-May mailing.
    2. Secretary should send you draft of minutes. Review them, make corrections you see, and post them to BRASS-L as DRAFT.
  1. April
    1. Get updates on progress from committee chairs.
  1. May
    1. Check with Past Chair on status of the BRASS Dinner.
    2. Prepare agendas for Executive Committee meeting and send electronically to BRASS-L.
    3. Prepare "agenda" (notes for oneself to thank everyone, ask for any new business, etc.) for Annual Membership Meeting. This meeting should lasts about 15 minutes and include announcements of BRASS award winners, sponsors, and winners of election. Thank everyone.
    4. Update Chair's column on the BRASS webpage.
  1. June
    1. Prepare your last issue of BRASS Notes.
  1. Annual Conference
    1. Chair planning session and Executive Committee meetings.
    2. Chair Membership meeting. Announce BRASS award winners and winners of the election. Thank everyone.
    3. Attend RUSA Board meetings. Submit written report on the activities of the section during the year.
    4. As your final act, pass over the gavel to the incoming Chair of BRASS at the close of the Tuesday BRASS Executive Committee meeting.

Tips for the BRASS Vice-Chair

Duties of the BRASS Vice-Chair

  1. Serve as an officer of the section and assists in advancing the goals and objectives of the section and RUSA.
  2. As a member of the Executive Committee, attends meetings of the committee at Annual and Midwinter Conferences.
  3. Attend the Executive Committee Planning session.
  4. Appoint a Nominating Committee that is responsible for producing a slate of candidates for section office. The section vice-chair may not be a member of the nominating committee.
  5. Make appointments to all other section committees for terms beginning when chair's term begins.
  6. Appoint section representatives to designated RUSA level committees.
  7. Appoint a conference program planning committee to plan the program at Annual Conference of year as Chair.
  8. Submit section's budget request (if needed) for year as Chair.
  9. Perform other duties as the executive committee of the section may assign.
  10. Perform duties of the Chair in his/her absence.
  11. Serve as a member of the RUSA Planning and Finance Committee.

Timeline for BRASS Vice-Chair

  1. Annual before term of office begins
    1. Attend Incoming Chairs breakfast hosted by RUSA on Saturday morning
    2. Try to attend all BRASS Executive meetings as well as other BRASS meetings and events
  1. November 1 deadline
    1. Appoint a Chair for your Program Committee. Make sure the Chair is someone you can work with and you trust to get the job done. It should be someone who has been on Program Planning in the past. Appoint Program Planning Committee.  The Program Committee chair will also serve a one-year term as Representative to RUSA Conference Coordinating Committee during the first year of their appointment.
    2. Appoint the Nominating Committee. Tradition is to appoint the past-past BRASS Chair as Chair of Nominating. Ask them for suggestions for who else to serve on committee. Try to have mixture of academic and public. Make sure all members are well versed with BRASS members.
  1. Pre-Midwinter
    1. Appoint all Awards Committees. These appointments need to begin working shortly after Midwinter calling for nominees.
  1. Midwinter
    1. Attend BRASS Executive Committee meetings and Planning Session meeting. Attend your program committee meetings. Attend the RUSA Planning and Finance Committee Meeting.
    2. Prepare "Vision Statement" to be read at BRASS Executive Planning Session and first BRASS Executive meeting
    3. Attend as many other BRASS meetings as possible.
    4. Help the Chair in any way possible
  1. Post Midwinter and pre April 1
    1. Consult with BRASS Chair for committee appointment ideas.
    2. Talk to all existing chairs for suggestions. Examine attendance records. Follow the procedure in the RUSA Guide to Policies and Procedures for appointments.
  1. April 1 deadline
    1. Deadline for all other section appointees and section representatives to RUSA level committees to return their appointment forms.
  1. Pre-Annual
    1. Prepare the Roster for your year as Chair to be distributed by ALA Annual.
    2. Invite new committee chairs to the Orientation for New Committee Chairs (held after the first BRASS Executive Meeting)
  1. Annual
    1. Attend BRASS Executive Committee meetings and Planning Session meeting. Attend your program committee meetings. Attend the RUSA Planning and Finance Committee Meeting.
    2. Attend as many other BRASS meetings as possible.
    3. Help the Chair in any way possible
    4. Host the Orientation for New Committee Chairs held after the BRASS Planning Meeting

6/15/2002
6/18/08

Go to Appendix A