International Relations Round Table (IRRT)
Executive Board Meeting Minutes
2005 Annual Conference
Nancy Bolt, IRRT Chair, called to order and opened the meeting.
Ruby A. Bell-Gam, Chair of the Nomination Committee, reported the 2005 IRRT election results: Susan Schnuer was elected for IRRT Vice Chair/Chair-Elect; Sha Li Zhang was re-elected for IRRT Treasurer/Secretary, and Mary Boone was elected for IRRT Member-at-Large.
All who participated in the open EB meeting did an introduction of themselves. The following is the list of IRRT officers, members, and guests present at the meeting:
IRRT Executive Board members present:
Nancy Bolt, Chair
Jeannette Pierce, Chair-Elect
Judith Lin Hunt, Member-at-Large
Sha Li Zhang, Treasurer/Secretary
IRRT committee chairpersons and program liaisons present:
Ruby A. Bell-Gam, Nomination Committee Chair
Mary Boone, Publications Committee Chair
Michael Dowling, Director of the
Laurel Jizba, Liaison to ALCTS-CCS
Johan Koren, International Exchanges Committee Chair
Hector Marino, Sisters’ Libraries Committee Chair
Heath Martin, International Leads Editor
Patricia Oyler, Orientation/Mentoring Committee Chair
Susan Schnuer, International Librarians’ Pre-conference Committee member
H. Lea Wells, Program Committee Chair
John Berry, IRC Chair
The minutes for the EB meeting during the 2005 ALA Midwinter Meeting held on Sunday, January 16, 2005, in Boston, Massachusetts, was prepared and presented by Sha Li Zhang, IRRT Treasurer/Secretary. The draft of the minutes was also posted on the IRRT web site prior to the EB meeting at the 2005 ALA Annual Conference in Chicago.
Motion: To approve the minutes of the EB meeting held on January 16, 2005 in Boston as written. Jeannette Pierce moved and Sha Li Zhang seconded. Motion passed.
3. IRRT Chair’s report (Nancy Bolt)
Nancy Bolt stated that most of her activities since the ALA Midwinter Meeting in January 2005 were reported on the June issue of International Leads. Theses activities included:
a. Revisions of the IRRT Officer’s Manual: The Officer’s Manual is a huge document that outlines every aspect of how IRRT works. During Bolt’s term as the IRRT Chair, she and other IRRT officers, namely, Karen Starr, immediate past-chair, and Jeannette Piece, Chair-Elect, spent a large amount of time going through each chapter and making revisions. The document has not been revised for some years. The information needed to be updated. The existing document did not provide clear guidelines for the IRRT’s ongoing activities. The revised officer’s manual will be mounted to the IRRT’s web site. The format of the revised document will include the IRRT committee charges, key committee activities, the committee procedures and reporting process, the committee activity timelines, and the committee’s relations with the
b. IRC Strategic Plan for International Activities: This document is a part of the
c. Reports on International Leads (IL): As IRRT Chair, Bolt wrote a featured article and two reports that were published on IL in 2005. These reports have kept IRRT membership informed on IRRT activities.
d. Representative at the 2005 IFLA: Bolt will be participating in the 2005 IFLA Annual Conference in
e. Bolt has retired as the Colorado State Librarian in spring 2005. She was congratulated fro her excellent work during her long-time library career.
4 Chair-Elect’s report (Jeannette Pierce)
Jeannette Pierce reported the following activities since the ALA Midwinter Meeting in
a. Most IRRT committees were appointed. A list of committee appointments was posted on the IRRT web site.
b. Appointments of liaisons to IRCs of other divisions and round tables will be made in July 2005. Pierce will be contacting other IRC chairs to discuss the appointments.
c. An Ad Hoc Committee will be formed to continue revising the IRRT Officer’s Manual. Nancy Bolt will lead the Ad Hoc Committee to complete the project. The final version of the document will be a web-based and will be updated more frequently than it was.
d. Pierce attended the ALA’s Round Table Assembly meeting held on Friday, June 26th. The ALS's Membership Services is able to provide membership data for round tables. The data will be very helpful to understand the IRRT membership profiles.
e. Pierce will be on the 2007's Conference Coordinating Team. The Round Table Assembly sends two representatives on the ALA Conference Coordinating Committee Team each year.
f. Pierce thanked Nancy Bolt, out-going chair, and Karen Starr, immediate past chair, for their outstanding work on the IRRT activities.
5. IRRT Treasurer’s Report (Sha Li Zhang)
a. Sha Li Zhang distributed the IRRT budgetary report to the EB members, committee chairs, and liaisons at the meeting. The current balance through the end of April 2005 is $11,976.55, including incomes from the membership dues of $5,560.00. As of
b. Zhang reported that the current IRRT membership dues are $15. Therefore, we may expect a slightly increased income from the membership dues this year.
c. It appears that it was expensive to provide unlimited drinks (i.e., wine) at the annual reception. John Barry, IRC Chair, suggested to limiting to one drink. Bolt suggested the limit be least two drinks for each attendee in order to provide a pleasant event. Further, Bolt said that we should look at the audience of the event. International librarians came to the event at no cost. The reception may be the only one or few free
6. IRC Chair report (John Barry)
a. A new IRC Chair was appointed to Professor Ismail Abdullahi from a LIS program at the
c. The second phase of the World Summit on the Information Society (WSIS) will be held in
d. Bob Martin, Director of IMLS, completed his four-year term and stepped down. Martin will go back to his teaching position at a LIS program of the Texas Women’s University. The IMLS Director position will be rotated to a person from the museum field. Barry hopes that a similar library advocate as Martin can be appointed. Barry is working on a resolution to pay tribute to Bob Martin for his work in serving the library community.
e. The UNESCO Convention on the Protection and Promotion of the Diversity of Cultural Expression was held in
g. Barry praised Nancy Bolt for her input and efforts on the ALA 2010 International Strategic Plan. Bolt thanked Barry for his leadership on IRC in the past several years.
7. IRO Staff Report (Michael Dowling)
Michael Dowling, Director of ALA’s International Relations Office (IRO), shared the following activities:
a. 450 international librarians from 60 countries registered for the 2005 ALA Annual Conference in
b. The five
c. Library book fairs: The Guadalajara Book Fair will be in its ninth year in late November 2005. 150 slots will be reserved for
d. $125,000 was received to support South Caucuses (including
f. Peter Lor from
g. Mary Boone from the State Department arranged American Corner programs for academic and public libraries in the South Caucuses region.
h. Dowling thanked for Michael Keith Fiels, ALA Executive Director, for good job and support to IRO.
i. Peace Corps provided overheads to cover projects of building libraries in developing countries two years ago. So far, 50 such libraries have been built.
8. Old business
a. Process to approve student international chapters:
A group of students at the LIS program of
Sha Li Zhang, Chair of the IRRT Membership Committee, was asked to bring recommendations to the EB meeting. The committee recommended that IRRT recognize the subgroups of the
Motion: To accept the IRRT Membership’s recommendation. Jeannette Pierce moved the motion. Sha Li Zhang seconded. The recommendation was passed. The IRRT Chair will write a letter informing the student chapters about this opportunity.
b. Presence of poster sessions at the International Visitor’s Center (IVC):
It was suggested that some poster sessions be displayed at the IVC during the entire annual conference. The poster session chair will be involved in the further discussions on the matter.
c. Status of IRRT and IRC Awards:
Fred Lynden from the IRRT’s Program Committee will be serving on the IRC’s Awards Committee to coordinate the presentations of the awards at the
d. ALA/IRC Long Range Plan report:
Nancy Bolt went through several revisions of the ALA/IRC Long Range Plan and asked EB to endorse it in principle.
Motion: To endorse the ALA/IRC Long Range Plan in principle. Sha Li Zhang moved and Jeannette Pierce seconded. The motion passed unanimously. Susan Schnuer commented that a matrix should be developed to implement the long range plan.
e. Membership brochure update:
Sha Li Zhang, Chair of the IRRT Membership Committee, has acted as a contact person to collect input on revising the IRRT brochure and communicate with IRO staff about printing. The latest revision incorporated changes on committee names, membership dues, free membership for international librarians, and reduced student membership rate. Delin Guerra of IRO will make copies of the latest version for the International Librarians’ Reception in
f. Committee name changes:
The changes of some IRRT committee names will reflect the actual functions and responsibilities of these committees. Nancy Bolt presented a list of the committee names that were suggested for changes. The new committee names are: International Librarians’ Pre-Conference, International Librarians’ Orientation/Mentoring, International Poster Session, IRRT Chair’s Program Committee, International Librarians Reception, and International Sister Libraries.
Motion: To approve the name changes of the above committees. Jeannette Pierce moved and Sha Li Zhang seconded. The motion passed unanimously. The name changes will be made on all IRRT publications, including International Leads, web site, IRRT brochure, etc.
9. IRRT Officer’s Manual
Nancy Bolt reported the current status of updating the IRRT Officer’s Manual. The work will continue toward its completion. Bolt is leading an Ad Hoc Committee on this project.
10. New business
a. Should International Leads (IL) be on the IRRT web site for free?
The discussion on this issue concluded that IL should remain freely available on the web site.
b. Should committee members and their e-mail addresses be public?
For the committee members, name and institution will be available on the IRRT web site;
For the committee chairs, full contact information will be available on the IRRT web site;
For Executive Board members, full contact information will be available on the IRRT web site.
Jeannette Pierce moved and Judith Lin Hunter seconded. The motion passed unanimously.
c. ALAWorld listserv:
The listserv is not monitored. All members are not on the listserv. Sometimes there is nothing but politically biased message on the listserv. The Executive Board asked the Publications Committee to work on the purpose and management of the ALAWorld listserv and report back to the board at the ALA Midwinter Meeting in January 2006.
10. Committee and Liaisons’ reports
International Librarians’ Pre-conference (Kurt Cumiskey)
The International Librarians Pre-conference, “State of
International Exchanges (Johan Koren)
The committee created a database on International Opportunities and Funding Sources for Librarians. The committee is also working with a new professional group in IFLA to facilitate the exchanges between the
International Papers (Sarah Elman)
This year, the session recruited a group of excellent speakers from various countries. The topic of the program is “Shaping Our Future: Library Services for Youth.”
International Poster Session (Natalia Taylor)
The International Poster Session will be held at 11:30 a.m., Sunday, June 26, 2005. The committee chair proposed a change of the location for the poster session next year.
This year, more people visited the center and used facility at the ALA Annual Conference in
IRRT Chair’s Program (Lea Wells)
The IRRT Chair’s program will be on Monday, June 26, 2005, in
Membership (Sha Li Zhang)
Sha Li Zhang reported the following activities since the ALA Midwinter Meeting in January 2005 in
Publications (Mary Boone)
International Leads: Two issues were published by the new editor, Heath Martin. It was suggested that more photos and charts be added to the publication. Mailing of the publication can be with or without envelope. The electronic version of the publication will be on both PDF and HTML versions. The submissions are adequate for the coverage. There should be a rotation of messages from the IRRT chair and IRC chair. Joan Weaks, new web editor, is expanding and developing the IRRT web sites with Content Management software.
Reception (Deborah Mazzolini)
This year, more than 650 conference goers registered for the International Librarians Reception. Tickets will be also sold at the door. Carol Brey-Casiano, ALA President, will address to the audience and welcome librarians from the
International Sustained Development Interest Group (Joan Weeks)
The group’s 2005 program will be on Sunday afternoon. The 2006 program will be in
Laurel Jizba, an IRRT liaison to ALCTS/CCS/CC:DA, reported the proposed changes from ALA JSC on the next version of the cataloging rules. One of the changes on the rules of cataloging will be from AACR to RDA (Resource Description and Access). Other proposed changes include clearer instruction for data recording to be incorporated; the rules will be more compatible for use with metadata rules in other communities; the structure of the rules will be aligned directly with IFLA’s FRBR. Cooper will be attending the committee’s meeting on Monday which will hear a report from Jennifer Bowen on RDA as to levels of description, authority control, etc.
Nancy Bolt, an IRRT liaison to ALA BARC, reported that
The meeting adjourned at 11:30 a.m.