Exhibits Round Table (ERT)


  • To study convention procedures to set standards for booth rental, space assignment, exhibit hours, and information for exhibitors to plan an effective display.
  • To act as an interface between exhibitors and the Association.


The Exhibits Round Table is unique among ALA units in that librarians and exhibitors share both the leadership positions and membership of ERT. The Round Table provides a venue for communication and cooperation between the exhibitors at library conferences and ALA for the purpose of making the exhibits an effective part of conference.


Annual Conference ERT Programs

The submission site for the 2018 Annual Conference ERT Programs will open on December 11, 2017.

Guidelines for Participation:

  1. Program to discuss topics, products or services of new and significant interest to conference attendees which is not available from a non-vendor. Products can be discussed generally, but these ERT sponsored programs are not an opportunity for a sales talk.
  2. Vendor must be a member in good standing of ERT.
  3. Vendor assists with publicity of program.
  4. Exhibit Round Table (ERT) identification and involvement with program should be noted on any marketing items.
  5. Presenters will be expected to use audiovisual technology for their program, and all vendors will share the cost of AV as part of the meeting room costs. (Approximately $600 each with any overage on this cost going into the Hoy Scholarship Fund)
  6. All programs are one hour in length.
  7. Copies of the proposal must include:
  1. Session Title and accurate description of your session, using up to 75 words.
  2. Learning Objectives for the program-provide outcomes that pinpoint what you expect participants to be able to do after the program. Professional education is “how to” education, more about applying and implement. What will change because of your presentation? Is it intended to be a how to session with practical solutions and lots of takeaways, inspirational or theoretical?
  3. Define your target audience-librarians? Paraprofessionals? Technicians? Academic or public libraries? Big and urban or small and rural.
  4. Identify speaker/speakers/panel names and qualifications, etc. If a panel is included include members of the library community along with the vendor/non-vendor speakers.
  5. Provide primary contact information for the program (full mail address, phone numbers/fax/e-mail). All ALA communication will go to this primary contact.
  6. Creative ideas for presentation (giveaways, and marketing) is important, think fun, interesting, educational and creatively.
  7. All ERT programs will take place in one room at the McCormick Place Convention Center, with 5 differing time slots, times for each program will be determined based on date of submission of the program.

Selection of programs:
The ERT Education Committee comprised of ALA Librarian members will determine selection of programs based on individual program proposals.

Proposals will be evaluated according to the following criteria:

  • Degree to which purpose and objectives in the presentation offers up to date information focusing on current issues relevant issues faced by library and information professionals.
  • Quality of program presentation and scope
  • Target audience and relevance
  • Creativity with presentation, marketing, etc.

Right of Rejection, Withdrawal or Adjustment 
ERT reserves the right to accept or reject any proposal, as well as any portion of the proposal if guidelines are not followed.

Membership Meeting


Promotional Activities

ERT/Christopher J. Hoy Scholarship and Artist Alley Silent Auction - Annual Conference

  • This event features numerous donations auctioned during the Annual Conference with proceeds going towards member scholarships via the Christopher J. Hoy fund.


Exhibits Round Table (ERT) membership is open to all library associations, interested librarians, and firms or individuals exhibiting at library meetings. Current membership is approximately split half-and-half between personal and library organizational memberships, on the one hand, and corporate memberships, on the other. More...

Questions? Email us: ertbd@lists.ala.org