Forever Free: Abraham Lincoln's Journey to Emancipation

Online Site Support Notebook: Exhibit Shipping and Receiving Information

The shipper for "Forever Free" is VIP Transport East, a Fine Arts Transportation Agent for Mayflower Transit. The exhibition travels in ten containers: six, wheeled, molded hard plastic cases, each approximately 45" x 35" x 9", and four smaller cardboard boxes. All shipping costs will be billed to the ALA Public Programs Office.

Important exhibit display information: The first date of your exhibit display period is a Thursday. The shipper will deliver the exhibit to you no later than Wednesday, the day before. You can schedule programs for Thursday evening, but please do not plan programs early on Thursday in case of delivery problems (they are rare, but do happen). This exhibit will take 2-3 people approximately 2 hours to unpack and set up. The last date in your exhibition period is a Friday, which should be the closing date for the exhibition (you may close the exhibit earlier if you wish). Libraries should have the exhibition dismantled and ready for pick-up on the Monday after the exhibition closes. The shipper will not always pick up the exhibit on Monday, but the exhibit should be ready to go then.

HOST LIBRARIES ARE REQUESTED TO PROCEED AS FOLLOWS:

  1. VIP Transport/Mayflower will call libraries to arrange convenient delivery and pick-up times. Please arrange for delivery and pick-up during business hours (9-5 your time). If you have not heard from VIP by at least 48 hours before the exhibit should be delivered, please call VIP at the following number(s) between 9 a.m. and 5 p.m. EST Monday through Friday to confirm delivery arrangements:
    1-800-261-6088, ext. 209 (Ed Noonan) or ext. 210 (Melanie Fringer);
    Alternate numbers are: 301-317-4225 and 410-880-6114 (same exts.)
    If for some reason, you don’t get through, dial "0" and the receptionist will help
    If you have not heard from VIP by 24 hours before the exhibit closes , call the above number(s) again to confirm pick-up.
  2. For delivery and pick-up, give VIP the following information:
    • Name and telephone number of a contact person.
    • Address where exhibition should be delivered or picked up and actual place of delivery or pick-up at that address, such as back or front of building, etc.
    • Opening and closing times of building if relevant.
    • Special conditions that apply, e.g., parking restrictions, no loading dock, ramp access, use of back door only, limited tractor-trailer access, stairs, etc.

The ALA contact person for inquiries about “Forever Free" shipping is:
Administrative Assistant/Registrar
ALA Public Programs
50 E. Huron St.
Chicago, IL 60611
Phone: 1-800-545-2433, ext. 5045, or 312-280-5045, fax: 312/280-5759
e-mail: publicprograms@ala.org