Exhibit Shipping and Receiving Information

“Johns Adams Unbound” Online Site Support Notebook

The shipper for “John Adams Unbound” is VIP Transport East, a Fine Arts Transportation Agent for Mayflower Transit. The exhibition travels in six wheeled, molded hard plastic cases, each approximately 45" x 35" x 9". All shipping costs will be billed to and paid by the ALA Public Programs Office.

Important exhibit display information: The first day of your exhibit display period is a Wednesday. This is the last day for the shipper to deliver the exhibit to you. Please do not plan programs on Wednesday. You can schedule programs for Thursday evening, but please do not plan programs early on Thursday in case of delivery problems (they are rare, but do happen). Friday openings and programs are the best, but you may open the exhibit whenever it suits your local schedule. This exhibit will take 2–3 people approximately 2 hours to unpack and set up.

The last date in your exhibition period is a Friday, which should be the closing date for the exhibition (you may close the exhibit earlier if you wish). Because there is limited time available to get the exhibition from one site to another, libraries should have the exhibition dismantled and ready for pick-up on the Monday after the exhibition closes. This does not mean the shipper will always pick up the exhibit on Monday, but the exhibit should be ready to go on Monday morning.

Host libraries are requested to proceed as follows:

  1. VIP Transport/Mayflower will call libraries to arrange convenient delivery and pick-up times. Please arrange for delivery and pick-up during business hours (9-5 your time). If you have not heard from VIP by at least 48 hours before the exhibit should be delivered, please call VIP at the following number(s) between 9 a.m. and 5 p.m. EST Monday through Friday to confirm delivery arrangements:
    • 1-800-261-6088, ext. 209 (Ed Noonan) or ext. 206 (Beth);
    • Alternate numbers are: 301-317-4225 and 410-880-6114 (same exts.)
    • If for some reason, you don’t get through, dial “0” and the receptionist will help.
    • If you have not heard from VIP by 24 hours before the exhibit closes, call the above number(s) again to confirm pick-up. If you still need help, call the ALA Public Programs Office (see below).
  2. For delivery and pick-up, give VIP the following information:

    • Name and telephone number of a contact person.
    • Address where exhibition should be delivered or picked up and actual place of delivery or pick-up at that address, such as back or front of building, etc.
    • Opening and closing times of building if relevant.
    • Special conditions that apply, e.g., parking restrictions, no loading dock, ramp access, use of back door only, limited tractor-trailer access, stairs, etc.

      The ALA contact person for inquiries about “John Adams Unbound” shipping is:
      Program Coordinator/Registrar
      ALA Public Programs
      50 E. Huron St.
      Chicago, IL 60611
      Phone: 1-800-545-2433, ext. 5045, or 312-280-5045, fax: 312/280-5759
      e-mail: publicprograms@ala.org