PLA Webinar Guidelines and Requirements

What you need to know before proposing or presenting a webinar for PLA…

The Basics

  1. PLA webinars are typically 1 hour long; 40–45 minutes of actual presentation time and allowing for 10 or so minutes of Q&A. Given this time restriction, we recommend no more than three panelists per webinar.

  2. At least 5 weeks prior to the live webinar, you’ll need to submit a webinar information form with the following information (unless you've previously submitted it via a webinar proposal form):

    • Webinar title;
    • Description (limit 250 words);
    • Learning outcomes (what participants will know after the webinar, not what they’ll do or topics to be addressed during the webinar);
    • Brief bio for each panelist (limit 150 words each); and
    • Photo of each panelist (at least 150 pixels square; JPG or PNG only).
  3. Prior to the live webinar, panelists are expected to promote their webinar via their various communication channels (social media, online communities, e-mail lists, etc.).

  4. On the day of the live webinar, all panelists will need to join the webinar at least 30 minutes (but no more than 45 minutes) prior to the start time.

  5. In addition to the live webinar, all panelists must also participate in a 45-60 minute orientation session at least one week prior to the live webinar.

Technical Information

  1. PLA webinars are presented using the Zoom platform. Please review the technical requirements for webinar panelists.

  2. Once you've joined the webinar, there are two ways to connect your audio: via computer or via telephone.

  3. You should plan to participate in the orientation session from the same location and using the same equipment you'll use for the live webinar. That way, any technical issues we discover and resolve during the orientation will most likely remain fixed for the live webinar.

Your Presentation

  1. It's best if we can use your actual slideshow during the orientation, even if it’s still in draft at that time.

  2. Use transitions, fly-in text, and animations sparingly.

  3. We encourage you to consider including interactive elements in your presentation to keep the online audience engaged:

    • One of the simplest ways to engage attendees is to ask them to “raise your hand” in response to a question or statement. Previous PLA webinar presenters have had great success with this method of interaction.

    • We can also do formal yes/no or multiple-choice type polls. If you plan to include any attendee polls in your presentation, then please let us know as soon as possible so we can discuss with you how best to integrate them into your presentation.

    • Whenever possible, we encourage you to ask attendees to share their experiences/ideas or ask questions in the Chat window. If the size of the audience and number of responses allows, you can then verbally acknowledge or summarize the responses for the audience. It’s easy for attendees because most are already familiar with using a chat window.

  4. If you wish to use video with audio embedded in slides or shared via another application, then let us know as soon as possible. Zoom requires installation of a desktop application to share audio

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