Minutes - LAMA Library Organization and Management Section Planning & Evaluation of Library Services Committee (PELS)

ALAMidwinter, Saturday, January 25, 9:30 - 11:00 a.m.

Philadelphia Marriott, Franklin Hall A - Table 17.

Charge: To provide a forum in which individuals interested in both the theoretical and practical aspects of planning and evaluation of library services may exchange information; to analyze existing methodologies and ideas regarding the planning and evaluation of library services; to assist other interested individuals with information regarding the planning and evaluation of library services; to introduce innovative approaches to improve the process of planning and evaluation of library services

Members present :: Jamie Redwine, Michelle Russo, Adam Szczepaniak, Gary Hunt, Elizabeth McClenney, Ricky Waller, Elaina Norlin.  Total attendance: 13.

Jamie Redwine (Chair) opened the meeting, and started introductions.  An agenda and minutes from the previous committee meeting were distributed.  Ten LAMA members and 3 non-LAMA members were present.

  L-SAC – Jamie announced the Library Service Assessment Clearinghouse webpage is up and linked to and from the LAMA website.  Four libraries have submitted assessments via the online submission form to date.  Jamie said that he will be asking all PELS members to actively market the site this spring.  Susanna Pathak has offered to lead the marketing effort.  Jamie and Susanna will create a flyer that can be posted to various listservs.

  Recently Published Books and Articles (Adam Szczepaniak, Editor) – Adam has categorized and sorted the list of citations by subject heading.  He passed out an updated copy of the Resources of Interest list to the committee members present and asked for additions.  Jamie suggested that anyone making additions include an annotation/review of the item with the citation.  Jamie encouraged all those present to share articles and/or books published recently that they think would be of interest to those in the library planning and evaluation community with Adam and the committee members.

Jamie commented that PELS is co-sponsoring the LAMA/MAES pre-conference titled “Got Data Now What” in Toronto (see description below).  Susanna Pathak (not present) is on the MAES committee.  Jamie said he planned to attend the pre-conference planning meeting (MAES All Committee Mtg) on Sunday.  Jamie noted that the planning for the pre-conference is in very good shape.

PELS co-sponsored the LAMA Middle Management Discussion Group program titled “Creating the Agile Library Staff” in Atlanta. 

Future projects: Jamie asked for ideas for future projects.  Discussion focused on setting priorities (planning) in times of budget crises.  It was suggested that turning this topic into a program would take too long, and due to the timeliness of this issue it should be offered as a discussion at the next midwinter meeting ( San Diego).  It was agreed that a discussion was preferable to a program.  Jamie said he would talk to someone in LAMA about offering “discussions” versus programs at midwinter meetings and report back to the committee.

What's new in the library planning and assessment world?  The floor was then opened to any topics of interest.  The three non-LAMA members present were representing an architectural firm hired to design a new library building.  Discussion centered on planning new library buildings.

The meeting adjourned at 11:00 a.m.

Respectfully submitted by Jamie Redwine, January 28, 2003.

This is the flyer for the pre-conference we are co-sponsoring at ALA 2003 in Toronto.  Anyone planning to attend the pre-conference and interested in moderating a table breakout session please contact: Frank Allen (program chair) or Susanna Pathak [sbpathak@vcu.edu].


ALA/CLA Toronto 2003 LAMA Preconference Announcement



Friday June 20th, 2003

1 Day Preconference at ALA/CLA Annual Conference in Toronto, Canada

      * Do you want to influence resource allocation and key decision

making at your institution?

      * Do you know how to set priorities in a fiscally constrained


* Are you satisfied that your library has developed essential linkages

with internal and external communities?

This preconference presents practical information on applying assessment

results to library planning, decision making, resource allocation and

marketing.  Find out how to anticipate expectations of library

constituents, specifically administrators, trustees, accrediting bodies,

and patrons.  Hear from leaders with expertise in using assessment to

implement change:  Dr. Sandra E. Elman, Executive Director, Commission

on Colleges and Universities of the Northwest Association of Schools and

Colleges; Denise Troll Covey, Associate University Librarian, Carnegie

Mellon University; Don Mills, Director of Library Services, Mississauga

( Ontario) Public Library System; and Karin Wittenborg, University

Librarian, University of Virginia.  Informative presentations, lively

discussions, real life insights and pragmatic advice promise a valuable day.

Sponsored by the LAMA MAES Using Measurement Data for Library Planning,

Assessment, and Communication Committee

Co-sponsored by the LAMA LOMS Planning and Evaluation of Library

Services Committee.

Additional information about GOT DATA, NOW WHAT? and Registration forms

are available at: http://library.msstate.edu/LAMA/gotdata.htm

Please forward and cross-post this announcement to colleagues and

relevant listservs.