Exhibits Round Table (ERT)

Mission

  • To study convention procedures to set standards for booth rental, space assignment, exhibit hours, and information for exhibitors to plan an effective display.
  • To act as an interface between exhibitors and the Association.

Responsibilities

The Exhibits Round Table is unique among ALA units in that librarians and exhibitors share both the leadership positions and membership of ERT. The Round Table provides a venue for communication and cooperation between the exhibitors at library conferences and ALA for the purpose of making the exhibits an effective part of conference.

ERT Sponsored Programming at the 2015 Annual Conference

Annual Conference Program Submissions

Submission are now being accepted from exhibitors to participate in the Annual Conference program as part of the Exhibits Round table sponsored sessions.  These selected sessions will receive additional promotion by the Exhibits Round Table.  Please review the following submission information and submit your program as soon as possible.

Deadline for submission of programs is Friday, March 13, 2015

Guidelines for Participation:

  1. Vendor sponsored program to discuss topics, products or services of new and significant interest to conference attendees which is not available from a non-vendor.
  2. Vendor can discuss their products generally, but are not to use the program as an opportunity for a sales talk.
  3. Vendor must be a member in good standing of ERT.
  4. Vendor assists with publicity of program.
  5. ERT identification and involvement with program should be noted on any marketing items.
  6. Presenters will be expected to use audiovisual technology for their program, and all vendors will share the cost of AV as part of the meeting room costs. (Approximately $600 each with any overage on cost going into the Hoy Scholarship Fund)
  7. All programs are one hour in length.
  8. Copies of the proposal must include:
  • Session Title-description using up to 75 words.
  • Learning Objectives for the program.
  • Target Audience.
  • Content outline, who will introduce the speaker/panel.
  • Primary Contact information (full mail address, phone numbers/fax/e-mail).
  • Creative ideas for presentation (giveaways and marketing) is important. 
  1. All ERT programs will take place in one room at the Moscone Conference Center, San Francisco, with 4 differing time slots, times for each program will be determined based on date of submission of the program.
  2. Program will have clearly defined outcomes such as the education of attendees on certain subjest, learning about future trends, new areas of interest, etc.
  3. Panels should include members of the library community along with vendor or non/vendor speakers.

Selection of programs:

The ERT Education Committee comprised of ALA Librarian members will determine selection of programs based on individual program proposals.

Proposals will be evaluated according to the following criteria:

  • Degree to which purpose and objectives in the presentation offers up to date information focusing on current issues relevant issues faced by library and information professionals.
  • Quality of program presentation and scope.
  • Target audience and relevance.
  • Creativity with presentation, marketing, etc.


Right of Rejection, Withdrawal or Adjustment

ERT reserves the right to accept or reject any proposal, as well as any portion of the proposal if guidelines are not followed.

Please send all submissions to: Melissa Brechon, mjbrechon@gmail.com, 952-221-4946 in the following format:

Program Title:

Program Description:

Learning Objectives:

Target Audience:

Program Introduction/host:

Content Outline and Speakers:

Speakers and Panelists bio:

Primary Contact:

 

 

Events

Exhibits Round Table Board and  Membership Meeting

Board Meeting Sunday, June 28, 2015

Membership Meeting will be held on the exhibit floor at the Book Buzz Theater

Membership Meeting Monday, June 29, 2015, 8:00-9:00am - Moscone Convention Center

2015 Opening General Session and Exhibit Opening

Friday, June 26, 2015 4:00-5:15pm -   The opening of the exhibits will include food, drink and entertainment through the exhibit hall. This gives exhibitors and attendees their first chance to network as the exhibits kick-off.

 

 

Promotional Activities

ERT/Booklist - Midwinter Meeting

  • Authors Forum at Midwinter: Well-known popular authors participate in a panel discussion of their most recent books in a room near the exhibit hall. Immediately following the forum these authors will join the exhibitors at the All Conference Reception to sign autographs for ALA attendees.

ERT/Christopher J. Hoy Scholarship and Artist Alley Silent Auction - Annual Conference

  • This event features numerous donations auctioned during the Annual Conference with proceeds going towards member scholarships via the Christopher J. Hoy fund.

Membership

Exhibits Round Table (ERT) membership is open to all library associations, interested librarians, and firms or individuals exhibiting at library meetings. Current membership is approximately split half-and-half between personal and library organizational memberships, on the one hand, and corporate memberships, on the other. More...

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