Award and Frequency
Grants of up to $5,000 are awarded annually. The number and the amount of the grants are at the discretion of the Publishing Committee and vary from year to year.
The grants are intended to cover preparation costs appropriate to the development of a useful product, including the cost of research, compilation and production exclusive of printing.
- Grant recipients must sign a letter of acknowledgment and agreement, accepting the grant and the conditions for completion.
- Any changes to the scope of your project must be submitted to the Grant Administrator in a formal proposal. This change must be approved by the Publishing Committee.
- A check for 60% of the allocated funds is sent to each recipient after the awarding of the grant. After the midpoint of the project and upon receipt of status reports, the next 35% of the grant will be distributed. The remaining 5% of funds will be sent to grant recipients, after project review of the final product by the Grant Administrator.
- Grant recipients must send a brief status report twice a year to the Grant Administrator; the exact dates are chosen when the grant check is issued.
- Completed projects are sent to the Grant Administrator with records of expenditures and a report on dissemination or publication of the work.
- Grant should be completed within two years of the awarding of the grant
- Grant recipients must inform the ALA Grant Administrator of any contact information changes, or updates, including address, e-mail and phone number changes.
- If the project is published, recipients must include the following attribution line on the copyright page or in an otherwise appropriate or prominent location in the publication or on the website:
“Supported by a Carnegie-Whitney Grant from the American Library Association.”
Please send the Application Cover Sheet and your proposal electronically to firstname.lastname@example.org
Incomplete applications will not be accepted.
Proposals must include the following components:
- The Application Cover Sheet.
- Resume for each person responsible for the project, including list of publications.
- For each applicant, two letters from professional references attesting to the ability of the applicants(s) to carry out the project
- A statement of purpose that provides a clear and concise description of the project, the scope of subjects covered and the intended audiences.
- A plan of work that includes a schedule for completion and addresses research, compilation, and writing activities.
- A plan for the timely publication or dissemination of the work, including a weblink to the final product.
- A budget that itemizes and justifies costs.
- Need: What problem, issue or concern will be addressed by this project?
- Purpose: What do you hope to achieve by undertaking this project? Include in your answer both the anticipated immediate impact of the project and its potential for the future.
- Target audience: Who is the audience for this project? Why?
- Planned activities: Outline what you intend to do and when you intend to do it. Include a time line or calendar. Remember that the project should be completed within two years. Be as specific as possible.
- Plans for sharing the results of your project: Describe how you intend to share the results of the project with others in the library field. Sharing of results can take place after the end of the project.
- Evaluation: How will you know if the project is successful?
- Describe the knowledge and experience of the people who will be doing the project. Please state specifically why they are qualified for THIS project.
The budget should include all costs that can be specifically identified with the proposal and should show both costs being covered by other sources and the amount being requested from the Carnegie-Whitney Grant.
Possible categories are:
- The Grant money may be used to provide support staff with a stipend, but it is not meant for the applicant to pay themselves
- Consultant services
- Web design
- Travel for work on the project
- Supplies and materials, including software
- Other, including such costs as rental of space and/or equipment, communications, and computer services.
The Grant does not cover the purchase of equipment for production/manufacturing of the final product.
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- Must demonstrate how the project would stimulate the use of library resources
- Must have the potential appeal and usefulness to a general audience
- Must be intended for national distribution, including being accessible online
- Must meet a need for publication
- Should be completed within two years.
- Must be new or in process. Completed works, works under contract for publication, or projects associated with the completion of academic work are not eligible.
Proposals are evaluated by the Publishing Committee at the